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Added 26 mins ago
FT
Tire Technician, Swift Current
Fountain Tire
Swift Current, SK
- Full-time
Assist in inventory management through documentation processes and annual inventory counts
Added 26 mins ago
EG
Administrative Assistant
Emterra Group
Regina, SK · Greater Regina Metropolitan Area
- Full-time
…focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be…
Added 26 mins ago
Technical Service Representative, ACT (Mississauga, ON)
Getinge
Mississauga, ON
Provide service depot, on-site and telephone technical service support for the installation, inspection, repair and preventative maintenance of products for customers.
Added 26 mins ago
Technical Service Representative, ACT (Calgary, Alberta)
Getinge
Calgary, AB
Provide service depot, on-site and telephone technical service support for the installation, inspection, repair and preventative maintenance of products for customers.
Added 41 mins ago
M
Supply Chain Analyst
Masco
ON · Saint Thomas, Ontario
- Full-time
The Supply Chain Analyst is a highly analytical and results-oriented role, providing support to inventory optimization, production planning, purchasing, and continuous improvement…
Added 41 mins ago
GD
DYNAMITE - Seasonal Sales Associate - Conestoga Mall
Groupe Dynamite, Inc Garage
Waterloo, ON
- Part-time
…Artificial intelligence is used solely as an evaluation tool to support the recruitment process. It never makes rejection decisions. All final decisions are made by our hiring team.…
Added 41 mins ago
SD
Merchandiser, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Part-time
Organize backroom product and follow Backroom Inventory Management (BIMI) processes
Added 41 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Selkirk, MB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 56 mins ago
OH
Sales Consultant
OpenRoad Honda
Canada
- Full-time
…teams, and staying current on product updates, promotions, and inventory. The role focuses on building long-term customer relationships, achieving sales targets, and delivering an excellent…
Added 56 mins ago
LP
line cook
LOCAL Public Eatery
Penticton, BC
- Full-time
Maintain inventory and records of food, supplies and equipment
Added 56 mins ago
W
(CAN) Leader de nuit
Walmart
Thetford Mines, QC
- Full-time
…a fast‑paced retail environment. In this role, you lead and support the overnight team by living Walmart’s values and ensuring shelves are stocked, displays are set, and the store is…
Added 56 mins ago
W
(CAN) Associé de nuit
Walmart
Thetford Mines, QC
- Full-time
Added 56 mins ago
LC
Personal Shopper Part Time Day Greenlight Requisition
Loblaw Companies Limited
Aurora, ON
- Part-time
Added 56 mins ago
LC
Épicerie Commis temps partiel jour
Loblaw Companies Limited
Lachenaie, QC
- Part-time
Added 56 mins ago
LC
Asset Protection Representative
Loblaw Companies Limited
Ottawa, ON
- Full-time
Support Operations – Ensure compliance with company standards, security policies, and provincial regulations.
Added 56 mins ago
TH
Millworks Sales Associate Full - Time - 7050 Spruce Grove
The Home Depot
Spruce Grove, AB
- Full-time
Sales Specialists support three primary store priorities: Customers First, In Stock, and Store Appearance. Sales Specialists support Customers First by providing fast, thorough, and…
Added 1 hour ago
KD
Territory Sales Representative
Keurig Dr Pepper
Calgary, AB
- $67,800 to $77,000 CAD / year
- Full-time
…empower our team to grow and develop. We offer robust benefits to support your health and wellness as well as your personal and financial well-being. We also provide employee programs…
Added 1 hour ago
TB
Senior Retail Sales Associate
Tailored Brands
Nanaimo, BC
- Full-time
Added 1 hour ago
Retail Sales Associate Part Time
Tailored Brands
Nanaimo, BC
Added 1 hour ago
Retail Sales Associate Part Time
Tailored Brands
Markham, ON
Added 1 hour ago
Retail Sales Associate Part Time
Tailored Brands
Halifax, NS
Added 1 hour ago
Retail Sales Associate Part Time
Tailored Brands
Kingston, ON
Added 1 hour ago
Retail Sales Associate Part Time
Tailored Brands
Mississauga, ON
Added 1 hour ago
GT
Cashier (Part-Time)
Golf Town
Oakville, ON
- Part-time
Actively participate in our team tasks to deliver a full experience to our customers including store cleanliness, merchandising and restocking of product and control of inventory.
Added 1 hour ago
AE
Pest Control Technician
Aptive Environmental
Hamilton, ON
- Full-time
Maintain proper inventory of pesticides in usage

Jumpstart Refugee Talent

Office Assistant

Brampton, ON, Canada
Caledon, ON, Canada
Mississauga, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!

Job Overview:

The Office Assistant provides administrative and clerical support to program management and staff while assisting with daily office operations and client services. The role involves responding to client inquiries, coordinating registrations and appointments, maintaining accurate records, preparing reports, and supporting the delivery of in-person and virtual programs. The position also ensures the smooth organization of office resources, communications, and administrative processes.

Key Responsibilities:

Provide administrative and secretarial support to program managers and team members.
Respond to client inquiries in person, by telephone, email, and through virtual meeting platforms regarding available programs and services.
Coordinate client intake, registration, and assessment processes.
Enter, update, and maintain accurate client information in relevant databases and information management systems.
Liaise with language assessment centres and program staff to coordinate client assessments, placements, and information collection.
Compile, verify, correct, and prepare statistical and narrative reports.
Prepare client correspondence, letters, and certificates of program completion.
Assist with organizing and scheduling guest speaker presentations, meetings, and program activities, both virtually and in person.
Prepare meeting agendas, distribute relevant materials, and record meeting minutes.
Maintain and verify petty cash records and monthly course deposit statements.
Order and monitor office and program supplies.
Organize and maintain operational files, program materials, and office inventory.
Assist new clients with accessing virtual meeting platforms to participate in online classes.
Prepare and distribute promotional and outreach materials.
Perform other administrative and clerical duties as required.

Qualifications:

High school diploma or equivalent, with at least one year of relevant office experience.
Ability to work independently with minimal supervision using computers, telephones, and internet-based systems.
Experience using virtual meeting platforms, particularly Microsoft Teams.
Proficiency in Microsoft Office applications, including Word, Excel, Publisher, and Outlook, as well as internet browsing.
Strong written and verbal communication skills.
Typing speed of at least 40 words per minute.
Good understanding of general office procedures and administrative practices.
Ability to manage deadlines and complete assigned tasks accurately and promptly.
Strong teamwork and interpersonal skills.
Excellent customer service skills and sensitivity to the educational needs and circumstances of newcomers.
Knowledge of a second language is considered an asset.
Familiarity with iCARE, CIS, or CLARS databases and systems is considered an asset.

We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps.

Recruitment Transparency & Compliance Statement

Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.

As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:

Review of compensation disclosures
Prohibition on “Canadian experience” requirements
Disclosure of artificial intelligence use (where applicable)
Maintenance of posting records for compliance purposes
Procedures to identify and address potentially fraudulent or misleading job postings

Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

Apply About employer

More about this job

Responsibilities

The Office Assistant provides administrative and clerical support to program management, including managing client inquiries, registrations, and appointments. They are also responsible for maintaining accurate records, preparing statistical reports, and organizing office resources and program materials.

Requirements

Candidates must have a high school diploma or equivalent and at least one year of relevant office experience. Proficiency in Microsoft Office applications and the ability to type at least 40 words per minute are required.

Skills

Administrative support
Clerical support
Client inquiries
Data entry
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record keeping
Report preparation
Customer service
Communication skills
Typing
Scheduling

Visa sponsorship

Not detected in the job text

Keywords

Office Assistant
Administrative
Clerical
Non-Profit
Client Services
Data Management
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record Keeping
Reporting
Scheduling
Inventory Management
Customer Service
Communication
Typing
iCARE
CIS
CLARS
Registration
Intake
Virtual Meetings

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