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Added 11 mins ago
L
5789 - Assistant Store Manager FT
Lids
Quebec, QC
- $19 to $21 USD / hour
- Full-time
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 26 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 26 mins ago
LC
Pharmacy Assistant Part Time Afternoon Greenlight Requisition
Loblaw Companies Limited
Edmonton, AB
- Part-time
Maintenance of pharmacy stock through inventory control systems
Added 41 mins ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 41 mins ago
AI
Supervisor, Temple Facilities Assistant - Toronto Temple
A Igreja de Jesus Cristo dos Santos dos Últimos Dias
Brampton, ON
- Full-time
Gives work direction to other assistant temple facilities managers.
Added 1 hour ago
EI
Territory Representative, Hospitality Sales & Service
Ecolab Inc.
Corner Brook, NL
- Full-time
Apply your mechanical aptitude to install, repair and perform maintenance on ware washing, laundry and dispensing equipment and systems; leveraging this service to strengthen the customer…
Added 1 hour ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Selkirk, MB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 2 hours ago
UO
Auxiliary Service Worker
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $25.46 to $26.81 CAD / hour
- Full-time
UBC Building Operations provides comprehensive facilities maintenance, operations and renovation services for lands and buildings owned by the University of British Columbia.
Added 2 hours ago
MP
Central Care Attendant, Funeral Services
Mount Pleasant Group
Toronto, ON
- $30.89 CAD / hour
- Temporary
Support the maintenance of a clean and organized facility by performing tasks such as garbage disposal, mopping, and dusting to maintain a professional environment.
Added 2 hours ago
BH
Medical Assistant or LPN - Mitchell Ranch Primary Care
BayCare Health System
BC · Cariboo B, BC
- Full-time
BayCare is currently in search of our newest Medical Assistant or LPN who is passionate about providing outstanding customer service to our community. BayCare’s top priority is the health…
Added 2 hours ago
TO
Engineering Manager
Town of Pelham
Fonthill, ON
- Full-time
…oversees the planning, design, construction, operation, and maintenance of municipal infrastructure, including roads, bridges, drainage systems, stormwater management, and other municipal…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Bishop's Falls, NL
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 3 hours ago
BH
Medical Assistant
BayCare Health System
BC · Cariboo B, BC
- Full-time
BayCare is currently in search of our newest Medical Assistant or LPN who is passionate about providing outstanding customer service to our community. BayCare’s top priority is the health…
Added 3 hours ago
UO
Undergraduate Advising and Program Assistant
University of Victoria
Victoria, BC
- Full-time
Added 3 hours ago
CA
Assistant Resident Manager (Part-Time)
Centurion Associates Inc
Huntsville, ON
- Part-time
Reporting to the Senior Property Manager, the Assistant Resident Manager is responsible for the professional management, administration and leasing of a Centurion apartment community.
Added 3 hours ago
A
Facilities and Fleet Assistant
AvPosts
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Facilities and Fleet Assistant (Ref. #:2026-054) Sunwest Aviation Ltd. is the leading Western Canadian operator of jet and turboprop charter aircraft. Our fleet consists of a wide variety…
Added 3 hours ago
A
Facilities Assistant-Seasonal
AvPosts
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
Facilities Assistant-Seasonal (Ref. #:2026-051) Sunwest Aviation Ltd. is the leading Western Canadian operator of jet and turboprop charter aircraft. Our fleet consists of a wide variety of…
Added 3 hours ago
BP
Overnight Task Team - Full Time
Bass Pro Shops
Calgary, AB
- Full-time
Reporting to the Assistant General Manager, the Overnight Task Team Outfitter assists in the overall operational function of the retail store by reducing the amount of non-selling tasks…
Added 3 hours ago
PT
School Assistant Administrative Secretary - French Preferred (#071-DI)
Pembina Trails School Division
Winnipeg, MB
- Full-time
SCHOOL ASSISTANT ADMINISTRATIVE SECRETARY - French Preferred
Added 3 hours ago
NB
Warehouse Superintendent
Neptune Bulk Terminals
North Vancouver, BC
- Full-time
· Ensure safe operation and maintenance of warehouse-related equipment including forklifts, telehandlers, and material handling equipment.
Added 4 hours ago
BV
Project Manager - Environmental Laboratory
Bureau Veritas
Quebec, QC
- Full-time
Responsible for maintenance and development of client accounts;
Added 4 hours ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Vancouver, BC
- Full-time
Assist Crew leader in job- site setup, debris removal, cleanup and equipment maintenance.
Added 4 hours ago
PE
Assistant Area Manager
PTW Energy Services
Fort McMurray, AB
- Full-time
We are seeking a Assistant Area Managerto join our team in Fort McMurray.
Added 4 hours ago
Radiology Support Aide
Fraser Health
Surrey, BC
Added 4 hours ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Nisku, AB
- Full-time
Assist Crew leader in job- site setup, debris removal, cleanup and equipment maintenance.

Jumpstart Refugee Talent

Office Assistant

Brampton, ON, Canada
Caledon, ON, Canada
Mississauga, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!

Job Overview:

The Office Assistant provides administrative and clerical support to program management and staff while assisting with daily office operations and client services. The role involves responding to client inquiries, coordinating registrations and appointments, maintaining accurate records, preparing reports, and supporting the delivery of in-person and virtual programs. The position also ensures the smooth organization of office resources, communications, and administrative processes.

Key Responsibilities:

Provide administrative and secretarial support to program managers and team members.
Respond to client inquiries in person, by telephone, email, and through virtual meeting platforms regarding available programs and services.
Coordinate client intake, registration, and assessment processes.
Enter, update, and maintain accurate client information in relevant databases and information management systems.
Liaise with language assessment centres and program staff to coordinate client assessments, placements, and information collection.
Compile, verify, correct, and prepare statistical and narrative reports.
Prepare client correspondence, letters, and certificates of program completion.
Assist with organizing and scheduling guest speaker presentations, meetings, and program activities, both virtually and in person.
Prepare meeting agendas, distribute relevant materials, and record meeting minutes.
Maintain and verify petty cash records and monthly course deposit statements.
Order and monitor office and program supplies.
Organize and maintain operational files, program materials, and office inventory.
Assist new clients with accessing virtual meeting platforms to participate in online classes.
Prepare and distribute promotional and outreach materials.
Perform other administrative and clerical duties as required.

Qualifications:

High school diploma or equivalent, with at least one year of relevant office experience.
Ability to work independently with minimal supervision using computers, telephones, and internet-based systems.
Experience using virtual meeting platforms, particularly Microsoft Teams.
Proficiency in Microsoft Office applications, including Word, Excel, Publisher, and Outlook, as well as internet browsing.
Strong written and verbal communication skills.
Typing speed of at least 40 words per minute.
Good understanding of general office procedures and administrative practices.
Ability to manage deadlines and complete assigned tasks accurately and promptly.
Strong teamwork and interpersonal skills.
Excellent customer service skills and sensitivity to the educational needs and circumstances of newcomers.
Knowledge of a second language is considered an asset.
Familiarity with iCARE, CIS, or CLARS databases and systems is considered an asset.

We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps.

Recruitment Transparency & Compliance Statement

Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.

As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:

Review of compensation disclosures
Prohibition on “Canadian experience” requirements
Disclosure of artificial intelligence use (where applicable)
Maintenance of posting records for compliance purposes
Procedures to identify and address potentially fraudulent or misleading job postings

Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

Apply About employer

More about this job

Responsibilities

The Office Assistant provides administrative and clerical support to program management, including managing client inquiries, registrations, and appointments. They are also responsible for maintaining accurate records, preparing statistical reports, and organizing office resources and program materials.

Requirements

Candidates must have a high school diploma or equivalent and at least one year of relevant office experience. Proficiency in Microsoft Office applications and the ability to type at least 40 words per minute are required.

Skills

Administrative support
Clerical support
Client inquiries
Data entry
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record keeping
Report preparation
Customer service
Communication skills
Typing
Scheduling

Visa sponsorship

Not detected in the job text

Keywords

Office Assistant
Administrative
Clerical
Non-Profit
Client Services
Data Management
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record Keeping
Reporting
Scheduling
Inventory Management
Customer Service
Communication
Typing
iCARE
CIS
CLARS
Registration
Intake
Virtual Meetings

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