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Added 4 mins ago
UO
Auxiliary Service Worker
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $25.46 to $26.81 CAD / hour
- Full-time
UBC Building Operations provides comprehensive facilities maintenance, operations and renovation services for lands and buildings owned by the University of British Columbia.
Added 19 mins ago
MP
Central Care Attendant, Funeral Services
Mount Pleasant Group
Toronto, ON
- $30.89 CAD / hour
- Temporary
Monitor and replenish supply inventory, ensuring all necessary items are readily available for operations.
Added 19 mins ago
SL
Department Sales Manager, Footwear
Sporting Life
Burnaby, BC
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 19 mins ago
SL
Department Sales Manager, Footwear
Sporting Life
Burlington, ON
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 34 mins ago
TO
Engineering Manager
Town of Pelham
Fonthill, ON
- Full-time
Added 34 mins ago
E
Quick Service (QSR) Sales Associate (Part-Time) - Eataly Sherway Gardens
Eataly
Toronto, ON
- $17.95 CAD / hour
- Part-time
…pastries, coffee, paninis and other Italian treats. Reports to the Assistant Store Operations Manager and Store Operations…
Added 34 mins ago
SL
Department Sales Manager, Hardgoods
Sporting Life
Markham, ON
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability. You’ll coach your team to be product and trend experts, ensuring they’re…
Added 49 mins ago
IH
Administrative Assistant | IH Quality
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a term specific full-time Administrative Assistant to provide confidential administrative support functions to the IH Quality team located at the Community Health…
Added 49 mins ago
DH
Assistant Director of Finance and Accounting
Delta Hotels and Resorts®
Vancouver, BC
- Full-time
The Assistant Controller manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit…
Added 49 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Bishop's Falls, NL
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 49 mins ago
R&
Interchange Assistant Manager
Ruth & Naomi's Mission
Chilliwack, BC
- Full-time
Ruth & Naomi's Mission is looking for a motivated and dependable Interchange Assistant Manager to join our Supportive Housing team!
Added 1 hour ago
CA
Assistant Resident Manager (Part-Time)
Centurion Associates Inc
Huntsville, ON
- Part-time
Multi-Family - Operations - Huntsville, Ontario
Added 1 hour ago
WC
(CAN) Leader de nuit
Walmart Canada
Thetford Mines, QC
- Full-time
…who enjoy leading others and making a visible impact on store…
Added 1 hour ago
WC
(CAN) Overnight Assistant Manager
Walmart Canada
New Glasgow, NS
- Full-time
…specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all…
Added 1 hour ago
PC
Manager, Processing - London, ON
Premier Canada Assurance
London, ON
- Full-time
Participate in cross-functional initiatives that affect underwriting operations and service delivery.
Added 1 hour ago
FF
Seasonal Associate - Famous Footwear
Famous Footwear
Toronto, ON · Greater Toronto Area, Canada
- Temporary
Ace Retail Operations: You’ll ensure daily store tasks (pricing, shipment processing, fulfillment and inventory) are dialed in, keeping the store running like a tightly laced sneaker.…
Added 1 hour ago
A
Facilities and Fleet Assistant
AvPosts
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Facilities and Fleet Assistant (Ref. #:2026-054) Sunwest Aviation Ltd. is the leading Western Canadian operator of jet and turboprop charter aircraft. Our fleet consists of a wide variety…
Added 1 hour ago
WC
(CAN) Food Assistant Manager
Walmart Canada
Valleyfield, PE
- Full-time
…specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all…
Added 1 hour ago
BP
Overnight Task Team - Full Time
Bass Pro Shops
Calgary, AB
- Full-time
Reporting to the Assistant General Manager, the Overnight Task Team Outfitter assists in the overall operational function of the retail store by reducing the amount of non-selling tasks…
Added 1 hour ago
Assistant Manager, Structured Finance - Settlements & Clearing (GWO)
Scotiabank
Toronto, ON
Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring…
Added 1 hour ago
NB
Warehouse Superintendent
Neptune Bulk Terminals
North Vancouver, BC
- Full-time
· Champion a proactive safety culture throughout all warehouse and Stores operations.
Added 1 hour ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Quebec, QC
- Full-time
Added 1 hour ago
FN
Medical Office Assistant, Fraser South First Nations Primary Care Centre, Expression Of Interest
First Nations Health Authority
Chilliwack, BC
- Full-time
The Medical Office Assistant, Primary Care provides administrative support to the day-to-day operations of the Centre. The role coordinates staff and resources across the various spoke…
Added 1 hour ago
TD
Groundperson [Arborist Assistant]
The Davey Tree Expert Company
Vancouver, BC
- Full-time
As a Groundsperson you will be working to support the operations above; you will play an important part in both site set up and assistance to both climbers and trimmers. This role will…
Added 1 hour ago
PE
Assistant Area Manager
PTW Energy Services
Fort McMurray, AB
- Full-time
We are seeking a Assistant Area Managerto join our team in Fort McMurray.

Jumpstart Refugee Talent

Office Assistant

Brampton, ON, Canada
Caledon, ON, Canada
Mississauga, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!

Job Overview:

The Office Assistant provides administrative and clerical support to program management and staff while assisting with daily office operations and client services. The role involves responding to client inquiries, coordinating registrations and appointments, maintaining accurate records, preparing reports, and supporting the delivery of in-person and virtual programs. The position also ensures the smooth organization of office resources, communications, and administrative processes.

Key Responsibilities:

Provide administrative and secretarial support to program managers and team members.
Respond to client inquiries in person, by telephone, email, and through virtual meeting platforms regarding available programs and services.
Coordinate client intake, registration, and assessment processes.
Enter, update, and maintain accurate client information in relevant databases and information management systems.
Liaise with language assessment centres and program staff to coordinate client assessments, placements, and information collection.
Compile, verify, correct, and prepare statistical and narrative reports.
Prepare client correspondence, letters, and certificates of program completion.
Assist with organizing and scheduling guest speaker presentations, meetings, and program activities, both virtually and in person.
Prepare meeting agendas, distribute relevant materials, and record meeting minutes.
Maintain and verify petty cash records and monthly course deposit statements.
Order and monitor office and program supplies.
Organize and maintain operational files, program materials, and office inventory.
Assist new clients with accessing virtual meeting platforms to participate in online classes.
Prepare and distribute promotional and outreach materials.
Perform other administrative and clerical duties as required.

Qualifications:

High school diploma or equivalent, with at least one year of relevant office experience.
Ability to work independently with minimal supervision using computers, telephones, and internet-based systems.
Experience using virtual meeting platforms, particularly Microsoft Teams.
Proficiency in Microsoft Office applications, including Word, Excel, Publisher, and Outlook, as well as internet browsing.
Strong written and verbal communication skills.
Typing speed of at least 40 words per minute.
Good understanding of general office procedures and administrative practices.
Ability to manage deadlines and complete assigned tasks accurately and promptly.
Strong teamwork and interpersonal skills.
Excellent customer service skills and sensitivity to the educational needs and circumstances of newcomers.
Knowledge of a second language is considered an asset.
Familiarity with iCARE, CIS, or CLARS databases and systems is considered an asset.

We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps.

Recruitment Transparency & Compliance Statement

Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.

As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:

Review of compensation disclosures
Prohibition on “Canadian experience” requirements
Disclosure of artificial intelligence use (where applicable)
Maintenance of posting records for compliance purposes
Procedures to identify and address potentially fraudulent or misleading job postings

Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

Apply About employer

More about this job

Responsibilities

The Office Assistant provides administrative and clerical support to program management, including managing client inquiries, registrations, and appointments. They are also responsible for maintaining accurate records, preparing statistical reports, and organizing office resources and program materials.

Requirements

Candidates must have a high school diploma or equivalent and at least one year of relevant office experience. Proficiency in Microsoft Office applications and the ability to type at least 40 words per minute are required.

Skills

Administrative support
Clerical support
Client inquiries
Data entry
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record keeping
Report preparation
Customer service
Communication skills
Typing
Scheduling

Visa sponsorship

Not detected in the job text

Keywords

Office Assistant
Administrative
Clerical
Non-Profit
Client Services
Data Management
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record Keeping
Reporting
Scheduling
Inventory Management
Customer Service
Communication
Typing
iCARE
CIS
CLARS
Registration
Intake
Virtual Meetings

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