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LM
Head of Digital Performance
Lacroix Médecine Privée
Quebec, QC
- Full-time
…maximize the return on our marketing investments. A true strategic partner to internal teams, this proactive individual will work closely with various stakeholders to understand their…
Added just now
LM
DIRECTOR OF INFORMATION TECHNOLOGY
Lacroix Médecine Privée
Quebec, QC
- Full-time
He is also responsible for the performance of his team and the organization's technology partner ecosystem. This role is for an experienced, business-oriented, and results-driven IT leader…
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TR
Spécialiste en fiabilité / Reliability Specialist
Tower Research Capital
Montreal, QC
- Full-time
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Manager, Ethics and Integrity Program
WSP
Montreal, QC
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Global HR Coordinator - Payments / Cross Border
Corpay
Toronto, ON
- Full-time
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Business Development Partner - Weyburn | Estevan
Auto Electric Service
Weyburn, SK
- Full-time
Auto Electric Service (AES) is looking for a motivated, tenacious and results-driven Business Development Partner to help accelerate our growth throughout Weyburn, Estevan and the…
Added just now
AE
Business Development Partner - Weyburn | Estevan
Auto Electric Service
Estevan, SK
- Full-time
Auto Electric Service (AES) is looking for a motivated, tenacious and results-driven Business Development Partner to help accelerate our growth throughout Weyburn, Estevan and the…
Added just now
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Senior Software Engineer - AI Oversight
OpenMined
Remote, Canada
- $126,000 to $160,000 USD / year
- Contract
- Remote
Deploy and support our software in partner environments (frontier labs, evaluators, governments), and make those deployments reliable
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Relationship Management Associate (Agriculture Business Financing)
FCC / FAC
Abbotsford, BC
- Full-time
Added just now
CS
Full-Time Merchandiser - Night Shift
CONA Services
Regina, SK
- Full-time
Coke Canada supplies some of Canada’s favourite beverage brands, and we want to continue to be the leading beverage partner in Canada, creating a better future and delivering optimism by…
Added just now
CS
Full-Time Merchandiser - Night Shift
CONA Services
Regina, SK
- Full-time
Coke Canada supplies some of Canada’s favourite beverage brands, and we want to continue to be the leading beverage partner in Canada, creating a better future and delivering optimism by…
Added 15 mins ago
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Customer Experience Associate - Dartmouth Crossing
TD
Dartmouth, NS
- Part-time
…refer customers to the appropriate team member or internal Bank partner, while ensuring a positive customer…
Added 15 mins ago
AB
Packaging Procurement Coordinator
Ace Beverage Group
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
Partner with the Operations and Quality teams to confirm material availability for production runs and ensure all packaging materials meet quality standards and specifications.
Added 15 mins ago
KD
Territory Sales Representative
Keurig Dr Pepper Canada
Winnipeg, MB
- $67,800 to $77,000 CAD / year
- Full-time
Keurig Dr Pepper (Nasdaq: KDP) is a leading beverage company with more than 150 owned, licensed and partner brands that meet a wide range of needs and occasions. Our North American…
Added 15 mins ago
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Customer Experience Account Representative
Nutrien
Calgary, AB
- Full-time
Partner cross-functionally with Wholesale Sales, Product Management, Credit, and other stakeholders to support account strategy, order execution, and customer satisfaction
Added 15 mins ago
SS
Client Care Supervisor (RPN) - Supportive Housing
SPRINT Senior Care
Toronto, ON
- Full-time
Proven ability to establish and maintain productive working relationships internally and externally with stakeholders and partner agencies.
Added 15 mins ago
TS
Vendor Business Manager, HPI Personal Systems and Services | Gestionnaire des affaires partenaires, systèmes personnels et services HPI
TD SYNNEX Canada ULC
Mississauga, ON
- $61,000 to $78,000 CAD / year
- Full-time
Partner with purchasing and buying teams to improve procurement strategies and inventory management.
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M
Satellite Command & Data‑Handling (C&DH) System Engineer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a…
Added 15 mins ago
M
Satellite Electrical Propulsion Systems Engineer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a…
Added 15 mins ago
M
Satellite Design System Engineer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a…
Added 15 mins ago
M
Satellite Flight Software (FSW) Systems Engineer
MDA
Sainte-Anne-de-Bellevue, QC
- Full-time
Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a…
Added 15 mins ago
FC
Accounts Payable Clerk (Fixed-Term)
First Canadian Financial Group
Sherwood Park, AB
- Full-time
Partner with accounting, procurement, and other departments, communicating clearly about payment issues and approvals
Added 15 mins ago
NM
Project Geologist
Newmont Mining Corporation
BC · Kitimat-Stikine, British Columbia
- Full-time
Review and verify partner timesheets and ensure data quality control
Added 15 mins ago
BT
Cross-Border Class 1/AZ Team - Ohio to Alberta Schedule
Bison Transport
Mississauga, ON
- Full-time
Added 15 mins ago
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Commercial Sales Training Manager
''
Toronto, ON
- Full-time
Partner with Sales, Marketing, Category, HR, Commercial Analytics, and Digital teams to align capability development with business priorities.

Jumpstart Refugee Talent

Office Assistant

Brampton, ON, Canada
Caledon, ON, Canada
Mississauga, ON, Canada

Part-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!

Job Overview:

The Office Assistant provides administrative and clerical support to program management and staff while assisting with daily office operations and client services. The role involves responding to client inquiries, coordinating registrations and appointments, maintaining accurate records, preparing reports, and supporting the delivery of in-person and virtual programs. The position also ensures the smooth organization of office resources, communications, and administrative processes.

Key Responsibilities:

Provide administrative and secretarial support to program managers and team members.
Respond to client inquiries in person, by telephone, email, and through virtual meeting platforms regarding available programs and services.
Coordinate client intake, registration, and assessment processes.
Enter, update, and maintain accurate client information in relevant databases and information management systems.
Liaise with language assessment centres and program staff to coordinate client assessments, placements, and information collection.
Compile, verify, correct, and prepare statistical and narrative reports.
Prepare client correspondence, letters, and certificates of program completion.
Assist with organizing and scheduling guest speaker presentations, meetings, and program activities, both virtually and in person.
Prepare meeting agendas, distribute relevant materials, and record meeting minutes.
Maintain and verify petty cash records and monthly course deposit statements.
Order and monitor office and program supplies.
Organize and maintain operational files, program materials, and office inventory.
Assist new clients with accessing virtual meeting platforms to participate in online classes.
Prepare and distribute promotional and outreach materials.
Perform other administrative and clerical duties as required.

Qualifications:

High school diploma or equivalent, with at least one year of relevant office experience.
Ability to work independently with minimal supervision using computers, telephones, and internet-based systems.
Experience using virtual meeting platforms, particularly Microsoft Teams.
Proficiency in Microsoft Office applications, including Word, Excel, Publisher, and Outlook, as well as internet browsing.
Strong written and verbal communication skills.
Typing speed of at least 40 words per minute.
Good understanding of general office procedures and administrative practices.
Ability to manage deadlines and complete assigned tasks accurately and promptly.
Strong teamwork and interpersonal skills.
Excellent customer service skills and sensitivity to the educational needs and circumstances of newcomers.
Knowledge of a second language is considered an asset.
Familiarity with iCARE, CIS, or CLARS databases and systems is considered an asset.

We thank all applicants interested in this opportunity; however, please note that only selected candidates will be contacted regarding next steps.

Recruitment Transparency & Compliance Statement

Jumpstart Refugee Talent advertises Ontario-based employment opportunities in alignment with the Employment Standards Act (ESA) job posting requirements effective January 1, 2026.

As a third-party sourcing organization, Jumpstart reviews publicly advertised postings to support compliance with applicable requirements, including:

Review of compensation disclosures
Prohibition on “Canadian experience” requirements
Disclosure of artificial intelligence use (where applicable)
Maintenance of posting records for compliance purposes
Procedures to identify and address potentially fraudulent or misleading job postings

Jumpstart does not conduct hiring or make employment decisions. Employers remain responsible for final recruitment processes and employment determinations.

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More about this job

Responsibilities

The Office Assistant provides administrative and clerical support to program management, including managing client inquiries, registrations, and appointments. They are also responsible for maintaining accurate records, preparing statistical reports, and organizing office resources and program materials.

Requirements

Candidates must have a high school diploma or equivalent and at least one year of relevant office experience. Proficiency in Microsoft Office applications and the ability to type at least 40 words per minute are required.

Skills

Administrative support
Clerical support
Client inquiries
Data entry
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record keeping
Report preparation
Customer service
Communication skills
Typing
Scheduling

Visa sponsorship

Not detected in the job text

Keywords

Office Assistant
Administrative
Clerical
Non-Profit
Client Services
Data Management
Microsoft Teams
Microsoft Office
Word
Excel
Publisher
Outlook
Record Keeping
Reporting
Scheduling
Inventory Management
Customer Service
Communication
Typing
iCARE
CIS
CLARS
Registration
Intake
Virtual Meetings

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