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Added 1 hour ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
K2 Capital is seeking a proactive, highly organized Executive Assistant & Office Administrator to work directly with our Managing Director and keep day-to-day operations running smoothly.
Added 1 hour ago
M
Executive Assistant
Metrolinx
Toronto, ON
- Full-time
Provide executive-level administrative support and exercise confidentiality in the management and release of all information.
Added 1 hour ago
WC
100% Permanent Educational Assistant
Wellington Catholic District School Board
Mount Forest, ON
- Internship
100% Permanent Educational Assistant – 10 MONTHS
Added 1 hour ago
WC
100% Permanent Educational Assistant (2nd Vacancy)
Wellington Catholic District School Board
Fergus, ON
- Internship
100% Permanent Educational Assistant – 10 MONTHS (2nd Position)
Added 2 hours ago
UO
Assistant to the Executive Director, Student Support
University of Manitoba
Winnipeg, MB
- $60,068.35 to $84,095.69 CAD / year
- Full-time
…a complex organization, build strong working relationships, exercise sound judgment, and adapt to changing priorities. The successful candidate will demonstrate professionalism, discretion,…
Added 2 hours ago
Rehab Assistant
Bayshore
Chatham-Kent, ON
Bayshore is in search of a dedicated and supportive individual to join our our team in the role of Rehab Assistant. The successful candidate will be accountable for ensuring the delivery of…
Added 3 hours ago
GU
HR Assistant (12-month FTC)
GenesisCare UK
Windsor, ON
- Contract
Are you ready to embark on an exciting journey as an HR Assistant at our Windsor Head Office? Join our dedicated team at GenesisCare UK and be part of something extraordinary.
Added 3 hours ago
UO
Executive Assistant
University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Non Union Salaried - Administrative Assistant 3
Added 4 hours ago
TL
Employment Law Legal Assistant/Law Clerk (Hybrid)
The Law Office Management Association (TLOMA)
Markham, ON
- Full-time
…experienced, organized, proactive, and detail-oriented Legal Assistant/Law Clerk to join our collaborative and supportive team. This is an excellent opportunity for a legal professional who…
Added 4 hours ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
We are hiring a Full-Time Permanent Administrative Assistant position working out of Hugh J. Bolton Service Centre, located in Edmonton, AB.
Added 4 hours ago
Dental Assistant
University of Toronto
Toronto, ON
Under the general supervision of the manager, the incumbent provides dental assistant and administrative services to the undergraduate and graduate students, academic and administrative…
Added 4 hours ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong…
Added 6 hours ago
Rehab Assistant
Bayshore
Toronto, ON
The Rehabilitation Assistant, under the direction of the assigned supervisor, is accountable for ensuring the delivery of the treatment program as prescribed by the applicable regulated…
Added 8 hours ago
Program Consultant, Learning & Development-Second Language Training
CityofOttawa
Ottawa, ON
…development and evaluation of RFPs; and supervise one Program…
Added 8 hours ago
DS
VP Academic & External Commissioner
Dalhousie Student Union
Halifax, NS
- Part-time
…government, and external student organizations. This Executive Assistant provides administrative, organizational, and research support to the VPAE in carrying out that…
Added 15 hours ago
CO
City Manager
City of Bixby
Montreal, QC · Urban agglomeration of Montreal, QC
- Full-time
…political affiliation. Actual experience as City Manager or as an assistant City Manager is preferred. At the time of appointment, the City Manager need not be a resident of the city or…
Added 15 hours ago
Priority Issues Coordinator
Government of Alberta
AB
Reporting to the Executive Advisor in the Assistant Deputy Minister’s Office, the Priority Issues Coordinator is a central liaison across the Water and Circular Economy Division. The…
Added 15 hours ago
NY
Rehabilitation Physiotherapy Assistant- Health Disciplines, PTT (J1026-0450)
North York General Hospital
Toronto, ON
- Temporary
Certified Rehab-Physio Assistant Your goal in this position is to implement a treatment plan as prescribed by the supervising occupational and/or physical therapist, observing and reporting…
Added 17 hours ago
PAYROLL PROGRAM ASSISTANT 1
City of Toronto
Toronto, ON
Demonstrated exceptional analytical, critical thinking, and problem-solving skills, with the ability to work independently and exercise sound judgment with minimal supervision.
Added 21 hours ago
F
Executive Assistant
FONEMED
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 21 hours ago
F
Executive Assistant
Fonemed
St. John's, NL
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
✅ Educate & Empower Patients – Guide individuals toward healthier lifestyles with expert advice on nutrition, exercise, and preventive care.
Added 1 day ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
✅ Educate & Empower Patients – Guide individuals toward healthier lifestyles with expert advice on nutrition, exercise, and preventive care.
Added 2 days ago
AH
Therapy Assistant
Alberta Health Services
Rocky Mountain House, AB
- Part-time
…without the congestion of the national parks. As a Therapy Assistant you will perform safe and effective patient treatment interventions for individuals under the direction of the…
Added 2 days ago
SA
Assistant Instructor, Strength
Sweat and Tonic
Toronto, ON
- Full-time
We're looking for Assistant Instructors who bring a strong foundation in movement, a passion for fitness, and a natural ability to connect with people. Working alongside S&T's Strength…

K2 Capital

Administrative Assistant

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Executive Assistant & Office Administrator

K2 Capital | Vancouver, BC

Full-time | In person

Reports to: Managing Director

Schedule: Monday–Friday, [9am-5pm], with local errands and site visits as required

Preferred start: November 2, 2026, or earlier

About the Opportunity

K2 Capital is seeking a proactive, highly organized Executive Assistant & Office Administrator to work directly with our Managing Director and keep day-to-day operations running smoothly.

This position combines executive assistance, office administration, and tenant and vendor coordination. You will have meaningful responsibility, direct exposure to a capital markets business, and the opportunity to improve the systems and processes that keep priorities moving.

You will suit this role if you enjoy bringing structure to a busy working day, anticipating what needs attention, and seeing tasks through to completion. You should be comfortable working independently, communicating professionally, and knowing when to resolve an issue yourself or bring it forward for a decision.

Key Responsibilities

The following allocations are approximate and may shift with day-to-day priorities.

Executive Assistance to the Managing Director - 40%

Actively manage the Managing Director’s calendar, coordinating meetings, preparation time, travel, and competing priorities.
Monitor and organize the inbox as authorized, flag urgent matters, draft responses, and ensure correspondence is addressed by the appropriate person.
Coordinate the circulation of documents for review, approval, and signature, following up with team members and advisers through completion.
Maintain a current, prioritized task list, tracking deadlines, commitments, outstanding decisions, and next steps.
Anticipate scheduling conflicts and approaching deadlines, and bring forward practical solutions.
Prepare meeting materials, capture action items, and follow up with those responsible.
Coordinate travel arrangements, appointments, and expense reporting.

Office Administration - 20%

Oversee daily office operations, including supplies, meeting spaces, reception, correspondence, mail, and couriers.
Coordinate bank runs, document deliveries, and other administrative errands.
Liaise with transfer agents, banks, accountants, legal counsel, and other service providers.
Maintain accurate, accessible digital and physical records, including corporate documents, invoices, and receipts.
Coordinate meeting logistics and identify practical improvements to administrative processes.

Property & Tenant Coordination - 40%

Respond to tenant requests and coordinate with vendors and service providers to resolve issues promptly.
Prepare property listings, respond to inquiries, and arrange and conduct showings.
Coordinate rental applications, prepare lease documents using approved templates for review and execution, and organize move-in and move-out arrangements.
Track rent receipts, complete monthly deposits and reconciliations, and flag discrepancies or outstanding balances.
Arrange repairs and annual maintenance, obtain quotes, coordinate approvals, and meet service providers on site as needed.
Maintain organized records of leases, tenant correspondence, invoices, maintenance history, and key dates.

What We’re Looking For

Ideally three or more years of experience in executive assistance, office administration, or a comparable coordination role. Candidates with strong, relevant experience will also be considered.
Experience independently managing calendars, correspondence, deadlines, and follow-ups.
Excellent organizational skills and attention to detail, with the ability to adapt when priorities change.
Strong written and verbal communication skills and a professional approach to clients, colleagues, tenants, and service providers.
Initiative and dependable follow-through: you anticipate next steps, keep others informed, and complete tasks without repeated reminders.
Confidence working with invoices, payment records, and basic reconciliations.
Proficiency in Microsoft Outlook, Word, and Excel, along with digital filing and document-signature tools.
Discretion and sound judgment when handling confidential business, financial, and personal information.
Ability to work full-time in person in Vancouver and travel locally for errands, appointments, and site visits.

Prior real estate or capital markets experience is helpful but not required. We place greater emphasis on judgment, organization, reliability, and the ability to learn.

What Success Looks Like

The Managing Director’s calendar and priorities are actively managed, correspondence receives timely attention, and documents progress through review and signature without avoidable delays. Office and property matters are organized, records are accurate, and outstanding issues are followed through to resolution.

Start Date & Transition

We are interviewing immediately, with a preferred start date of November 2, 2026, or earlier. A structured handover with our outgoing administrator will be available during the first week of November.

Candidates with a later start date are welcome to apply and should clearly indicate their availability.

How to Apply

Please apply through LinkedIn with your résumé and complete the screening questions. A formal cover letter is not required.

Applications will be reviewed as received. Shortlisted candidates will be invited to a brief initial conversation, followed by an interview that may include a short, job-related prioritization exercise.

Apply About employer

More about this job

Responsibilities

Manage the Managing Director’s calendar, correspondence, documents, meetings, travel, expenses, and follow-ups, while overseeing daily office operations and maintaining accurate records. Coordinate tenant requests, property listings and leases, rent tracking, maintenance, vendors, and service providers through to resolution.

Requirements

The employer ideally seeks at least three years of experience in executive assistance, office administration, or a comparable coordination role, with demonstrated ability to manage calendars, correspondence, deadlines, and follow-ups independently. Candidates should have strong organization, communication, judgment, discretion, basic reconciliation skills, proficiency with Microsoft Outlook, Word, and Excel, and the ability to work full-time in person in Vancouver.

Skills

Calendar Management
Inbox and Correspondence Management
Task and Deadline Tracking
Meeting Coordination
Travel Coordination
Office Administration
Records Management
Tenant Coordination
Vendor Coordination
Property Listings and Showings
Lease Administration
Rent Tracking and Reconciliation
Invoice and Payment Records
Microsoft Outlook
Microsoft Word
Microsoft Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Office Administration
Capital Markets
Calendar Management
Correspondence
Document Review and Signature
Deadline Tracking
Meeting Materials
Action Items
Travel Arrangements
Expense Reporting
Office Operations
Digital Filing
Corporate Documents
Tenant Requests
Property Listings
Rental Applications
Lease Documents
Rent Receipts
Deposits and Reconciliations
Invoices
Maintenance Coordination
Vendor Management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Document-Signature Tools
Confidential Information
Real Estate

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