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Kahnawake Education Center

Receptionist

Kahnawake Indian Reserve No. 14, QC, Canada

Job type: Full-time · Temporary
Posting language: English
Posted: Sep 24, 2026

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Original job description

Position Summary

The main purpose of the Clerk/Receptionist role is to facilitate the daily office functions of the Kahnawà:ke Education Center and assist the school staff, parents, children, and visitors while ensuring that reception and secretarial support services are provided in compliance with the school’s philosophy, goals and objectives.

Key Responsibilities

Responsibility 1: Receptionist Duties

To act as the first point of contact for the school: welcoming all staff, students, parents, visitors and responding to telephone and email enquiries and ensuring that appropriate actions are taken in a timely manner.
To ensure the safety and security of the school at all times, monitoring the main entrance and unlocking the door, electronically for staff, students, deliveries and visitors.
To receive, record and direct students arriving late and students referred to the office.
To receive and direct students to the Associate Principal for behavioral issues and social support as required.
To maintain and update school information, records and databases.
To assist and complete accident/incident report for students referred to the front desk for medical reasons and contact parents/emergency contact, and ambulance if required when an injury has occurred to a student or staff member.
To receive, sort and distribute all packages, deliveries and mail.
To assist with the ordering of stationery, materials and resources and ensuring that stock levels are maintained.

Responsibility 2: General Clerical Duties

To schedule appointments, meetings, case conferences and consultations for the Principal and the Associate Principal.
To prepare agenda and arrange meeting facilities, amenities, and snacks for staff and student service meetings, as well as record, type and distribute meeting minutes.
To maintain Attendance Policy and Discipline Binder of staff and students and notify Associate Principal of inconsistencies.
To prepare mailing labels and correspondence for the Principal and Associate Principal.
To draft statistical, narrative and other reports.
To transfer student files to receiving schools.
To replace Administrative Assistant when necessary.

Skill & Competency Requirements

Core Competencies:

The necessary core competencies for

this position include:

Strong interpersonal skills
Strong organizational skills and the ability to multi-task
Excellent time management skills
Teamwork
Professionalism and high ethics standards

Technical Competencies:

Required

technical competencies for this position include:

Excellent oral and written communication skills
Excellent customer services skills, with the ability to use discretion, patience, tact and respect for confidentiality
Good knowledge of all Microsoft Office programs systems
Operational knowledge of general office equipment and practices

Education, Knowledge & Experience

D.E.C. in Office Systems Management OR equivalent discipline with a minimum 3 years related experience OR Vocational Diploma in Office Systems Management with a minimum 2 years experience OR 5 years related administrative experience.
Knowledge and comprehension of the Kahnawà:ke Education System programs and services, administrative and operational policies and procedures.
Knowledge of the Kanien’kehá:ka culture, and socio-economic issues.
Complete proficiency in English language.
Proficiency in Kanien’kéha language and French language is an asset.

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More about this job

Responsibilities

The receptionist acts as the primary point of contact for the school, managing inquiries, visitor access, and security. They also provide essential clerical support, including scheduling, record maintenance, and administrative assistance to school leadership.

Requirements

Candidates must possess a D.E.C. or Vocational Diploma in Office Systems Management with at least 2 to 5 years of relevant experience. Proficiency in English is required, along with strong organizational, communication, and Microsoft Office skills.

Skills

Receptionist duties
Clerical support
Time management
Organizational skills
Interpersonal skills
Microsoft Office
Data entry
Customer service
Communication skills
Record keeping
Scheduling
Confidentiality
Office equipment operation
Problem solving
Teamwork
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Clerical
Office Systems Management
Administrative Assistant
Data Management
School Administration
Customer Service
Microsoft Office
Record Keeping
Scheduling
Communication
Security
Incident Reporting
Kanien’kehá:ka culture
Education Center
Office Equipment
Time Management
Confidentiality
Professionalism
Database Management

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