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Added 5 hours ago
Director, Office North America Workplace Services
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MH
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- Full-time
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Added 7 hours ago
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Director, Office North America Workplace Services
Bank of Montreal
Toronto, ON
- Full-time
Escalation point for management and resolution of stakeholder escalations to minimize operational risk. Proactively support reoccurring issues and drive cross functional alignment to ensure…
Added 8 hours ago
Funeral Branch Administrator
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Dental Administrator - Dental Studio - Square One
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Added 17 hours ago
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Administrative Assistant
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Asset Administrator
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Administrator, Lease
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Montréal, QC
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…includes negotiating leases, renewals and amendments, overseeing financial operations of the leasing portfolio, ensuring lease compliance, managing tenant relationships, and onboarding new…
Added 17 hours ago
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Student Administrator (Contract)
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Added 17 hours ago
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Bilingual (French) Claims Administrator
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Added 17 hours ago
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Administrator, Management
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Administrative Assistant Registry Intake
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Portfolio Administrator
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- $65,000 to $75,000 CAD / year
Our client, an established investment management firm in Toronto, is looking for a proactive Portfolio Administrator to support its private client operations. You'll work closely with…
Added 17 hours ago
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Contract Administrator
Government of the Northwest Territories - Housing NWT
Norman Wells, NT
- From $39.26 CAD / hour
- Full-time
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The Contract Administrator works within an established accountability framework to ensure the accuracy and integrity of processes including ensuring that all contracting procedures are…
Added 17 hours ago
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New Accounts Administrator
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Added 17 hours ago
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Reporting to the Chief Administrative Officer (CAO), the Assistant Administrator is responsible for a broad range of administrative and clerical functions in accordance with The…
Added 17 hours ago
KP
Residential Operations Administrator
KANEFF PROPERTIES LTD
Brampton, ON
- $45,000 to $50,000 CAD / year
Kaneff Group is seeking a highly organized, detail-oriented, and customer-focused Residential Operations Administrator to join our Residential Property Management team.
Added 17 hours ago
Member Management Analyst
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Verify the eligibility of transactions received through member or administrator portals, regular mail, or email, analyze and process them in the various administrative systems, while…
Added 17 hours ago
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Cash Management & Reporting Administrator - Backup
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Elementary Office Administrator - Long Term Occasional -1.0 FTE
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We are currently accepting applications for Elementary Office Administrator. Under the supervision of the school Administrator, the Elementary Office Administrator provides a high level of…

KANEFF PROPERTIES LTD

Residential Operations Administrator

Brampton, ON, Canada

$45,000 to $50,000 CAD / year · Full-time

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Job details

Pay: $45,000 to $50,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Nov 12, 2026

Original job description

Kaneff Group | Mississauga, Ontario

Job Type: Full-Time, Permanent
Salary: $45,000–$50,000 annually
Reports To: Director of Multi-Family Residential

About Kaneff Group

Kaneff Group is an established Canadian real estate development and property management company with a diverse portfolio of residential, commercial, and recreational properties. With a longstanding commitment to quality, service, and community, we take pride in providing exceptional living environments for our residents.

Position Overview

Kaneff Group is seeking a highly organized, detail-oriented, and customer-focused Residential Operations Administrator to join our Residential Property Management team.

Reporting jointly to the Director of Multi-Family Residential and Residential Operations Supervisor, the successful candidate will provide essential administrative support to the day-to-day operations of our residential portfolio. This role involves assisting with tenant relations, coordinating maintenance activities, processing administrative documentation, supporting rent collection, and maintaining accurate property records.

The ideal candidate is a proactive team player with excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Residential Operations & Administrative Support

Provide daily administrative support to the Residential Property Management and Operations teams.
Coordinate and schedule maintenance staff, contractors, security personnel, and other service providers.
Prepare and process purchase orders, work orders, and related documentation.
Track outstanding maintenance requests and follow up to ensure timely completion and accurate billing.
Coordinate meetings, property inspections, and preventative maintenance schedules.
Maintain accurate records of property operations, service contracts, inspections, and maintenance activities.
Assist with the preparation of operational reports, budgets, and other administrative documentation.
Support Property Managers, Resident Managers, and Maintenance staff with day-to-day operational requirements.

Tenant Relations & Leasing Administration

Respond professionally to tenant inquiries, requests, and concerns, escalating matters to management when appropriate.
Assist with tenant move-in and move-out administration, including preparation and processing of required documentation.
Support Leasing Specialists and Property Administrators with rental applications, credit and reference checks, lease agreements, amendments, and parking arrangements.
Prepare tenant correspondence, notices, and other administrative documentation.
Assist with residential marketing and leasing initiatives as required.
Maintain organized and accurate tenant files and property records.

Rent Administration & Accounts Receivable

Assist with monthly rent collection, payment processing, and tenant account administration using Yardi.
Support the Residential Property Accountant with entering and reconciling rental payments.
Prepare and review accounts receivable reports and follow up with tenants regarding outstanding rental balances.
Prepare statements of account, payment reminders, and arrears correspondence.
Assist with preparing and processing statutory notices, including N1, N2, and N4 forms, in accordance with Ontario's Residential Tenancies Act and management direction.
Maintain accurate financial records and assist with resolving tenant account discrepancies.

Departmental Coordination & Reporting

Maintain effective communication with Property Managers, Property Administrators, Resident Managers, Leasing Specialists, Accounting, Maintenance, and other internal departments.
Coordinate meetings and follow up on outstanding administrative and operational matters.
Assist with preparing reports, correspondence, and documentation requested by management.
Identify opportunities to improve administrative processes and departmental efficiencies.
Provide administrative coverage and support to other team members as required.
Perform other related duties as assigned.

Qualifications & Experience

Minimum 1–2 years of experience in an administrative or coordination role; residential property management experience is preferred.
Familiarity with residential property management operations, tenant relations, and maintenance coordination is an asset.
Knowledge of Ontario's Residential Tenancies Act and Landlord and Tenant Board processes is an asset.
Experience with Yardi Voyager, Yardi Breeze, or similar property management software is preferred.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Excellent verbal and written communication skills, with a strong customer service orientation.
Strong organizational and time management skills, with the ability to prioritize competing deadlines.
High attention to detail and accuracy in data entry, documentation, and recordkeeping.
Ability to work independently while collaborating effectively with a team.
Strong problem-solving skills, professionalism, and discretion when handling sensitive information.

What We Offer

Comprehensive group benefits package.
Opportunities for professional growth and development.
A supportive, collaborative work environment.
The opportunity to build a career with an established Canadian real estate organization.

How to Apply

Interested candidates are invited to submit their resume for consideration.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Kaneff Group is an equal opportunity employer committed to fostering an inclusive and accessible workplace. Accommodations are available upon request throughout the recruitment and selection process.

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The Residential Operations Administrator at Kaneff Properties will provide daily administrative support to property operations, coordinate maintenance staff and contractors, and handle tenant inquiries and lease paperwork. The role also covers rent collection support, tenant account follow-up, and keeping accurate property records.

Requirements

Candidates need at least 1 to 2 years in an administrative or coordination role, with residential property management experience preferred. Strong Microsoft Office skills, attention to detail, and good communication are required, and Yardi and knowledge of Ontario's Residential Tenancies Act are assets.

Skills

Yardi Voyager
Yardi Breeze
Microsoft Excel
Microsoft Word
Microsoft Outlook
Accounts receivable reconciliation
Tenant account administration
Work order management
Purchase order processing
Maintenance scheduling
Vendor coordination
Lease administration
Statutory notice preparation (N1, N2, N4)
Ontario Residential Tenancies Act
Landlord and Tenant Board processes
Record keeping
Customer service
Time management
Problem solving
Report preparation

Benefits

Professional growth and development opportunities

Keywords

Residential Operations Administrator
Residential property management
Property administrator
Tenant relations
Leasing administration
Rent collection
Accounts receivable
Yardi Voyager
Yardi Breeze
Microsoft Excel
Microsoft Word
Microsoft Outlook
Residential Tenancies Act
Landlord and Tenant Board
N4 notice
Maintenance coordination
Work orders
Purchase orders
Real estate
Multi-family residential

Seniority

Entry level

Tools

Yardi Voyager
Yardi Breeze
Microsoft Excel
Microsoft Word
Microsoft Outlook

Languages

English

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Work requirements

Jobs in Canada