Payroll & HR Administrator

HR & Payroll Coordinator

Location: Head Office – 5770 Hurontario Street, Mississauga, ON
Employment Type: Full-Time
Reports To: HR, Payroll & Health and Safety Manager

About Kaneff Group

Kaneff Group is a dynamic and diversified real estate and hospitality company with a proud legacy spanning over 65 years. With operations across commercial and residential property management, construction, development, and golf, we are committed to excellence, community, and continuous growth.

We are seeking a highly organized, detail-oriented, and proactive HR & Payroll Coordinator to support the day-to-day administration of Human Resources, Payroll, Benefits, and Health and Safety across our business divisions.

The successful candidate will independently coordinate payroll processing, maintain accurate employee records, support employee lifecycle activities, and assist with various HR and compliance initiatives. This role requires strong organizational skills, initiative, discretion, and the ability to manage competing priorities with minimal supervision.

Key Responsibilities

Payroll Administration

• Independently prepare and process weekly and biweekly payroll using ADP Workforce Now, subject to final management review and approval.
• Review and reconcile timesheets, attendance, vacation, overtime, payroll adjustments, and employee deductions.
• Maintain accurate payroll records, including new hires, terminations, compensation changes, and employee status updates.
• Coordinate with department managers to resolve payroll discrepancies and ensure timely approvals.
• Prepare payroll reports, Records of Employment (ROEs), and assist with year-end payroll activities and statutory reporting.

Human Resources Administration

• Coordinate recruitment activities, including job postings, interview scheduling, reference checks, and onboarding.
• Prepare employment agreements, employee correspondence, and HR documentation using approved templates.
• Maintain confidential employee files, HR records, and employee information in ADP Workforce Now and SharePoint.
• Coordinate employee lifecycle activities, including onboarding, offboarding, leaves, transfers, and employment changes.
• Monitor probationary periods, contract expirations, and other employee-related deadlines.

Benefits & Health and Safety

• Coordinate employee benefits and group RRSP enrolments, changes, terminations, and related administrative inquiries.
• Maintain benefits records, reconcile payroll deductions, and assist with compensation and bonus administration.
• Maintain health and safety training records, compliance trackers, inspection reports, and related documentation.
• Assist with incident reporting, WSIB documentation, JHSC administration, and coordination with external health and safety providers.

HR Reporting & General Support

• Prepare HR reports, spreadsheets, and trackers relating to employee information, attendance, turnover, and workforce data.
• Assist with maintaining HR policies, procedures, employee communications, and standardized documentation.
• Support employee engagement initiatives, staff events, recruitment activities, and departmental projects.
• Monitor administrative deadlines, coordinate follow-ups, and identify opportunities to improve HR processes and workflows.

Qualifications & Experience

• Post-secondary education in Human Resources, Business Administration, Payroll, or a related discipline.
• 1–3 years of experience in HR coordination, payroll administration, or a comparable role.
• Demonstrated experience preparing and processing payroll; experience with ADP Workforce Now is strongly preferred.
• Working knowledge of Ontario's Employment Standards Act and applicable payroll legislation.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook; SharePoint experience is an asset.
• Strong organizational skills, attention to detail, numerical accuracy, and ability to maintain confidentiality.
• Excellent communication, problem-solving, and time management skills.
• Ability to work independently, manage competing deadlines, and take ownership of assigned responsibilities.

Why Join Kaneff?

• Be part of an established and diversified organization with operations across multiple industries.
• Gain exposure to a broad range of HR, payroll, benefits, and workplace compliance functions.
• Opportunities for professional development and continuous learning.
• Competitive compensation and a comprehensive benefits package.
• Work in a collaborative environment that values professionalism, integrity, and community.