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Kasian Architecture Interior Design and Planning

Senior Contract Administrator

Victoria, BC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: Minimum of 8 years of Contract Administration experience within the architecture, construction, or building industry is required
Posting language: English
Posted: Nov 3, 2026

Original job description

Welcome to Kasian, where more than 40 years of design excellence has been driven by a passion for transforming spaces into meaningful experiences. We believe great design strengthens the connection between people and places, creating built environments that inspire, support communities, and improve everyday life. With offices across Canada and a team of 250+ talented professionals, we bring together diverse expertise to deliver thoughtful and innovative design solutions across a range of sectors, including commercial, workplace, healthcare, senior living, industrial, and public projects.

The Opportunity

We are looking for an experienced Senior Contract Administrator to join our team in Victoria, BC and play a key role in bringing complex projects from design through construction and completion.

In this role, you will lead the construction administration process for large-scale and complex projects, helping ensure that design intent, quality, and project requirements are carried through every stage of construction. Working closely with project teams, consultants, contractors, and clients, you will oversee contracts, review construction documentation, conduct site reviews, resolve construction-related issues, and support the successful delivery of projects from construction through closeout.

This is an exciting opportunity for an experienced Contract Administrator who enjoys being close to the work, collaborating with multidisciplinary teams, and seeing great design successfully come to life.

Here's what you’ll be doing at Kasian:

Plan

Assist the Project Manager in planning the profitable execution of the Construction Administration stage of large and complex projects
Review contract documents at the 75% and 95% stage (prior to tendering) and ensure overall document coordination
Provide feedback on buildability and code issues to the documentation team
Protect the project design intent through contract documents
Provide input as requested by Kasian’s Project Manager and/or production department on budgets, schedules, etc.
Participate in pre-bid conference with Project Manager and client
Prepare detailed construction contracts
Review general contract conditions and confirm interpretation with client and contractor
Establish job protocol and lines of communication between owner, architect, engineers, contractor, subcontractors (if applicable), and vendors

Deliver

Maintain the quality of the design through the construction phase
Manage and administer contracts
Support successful project delivery while ensuring Kasian’s interests are represented and protected throughout all project phases
Coordinate all architectural functions from tender to close-out of the project
Coordinate all consultants from tender to close-out of the project
Attend and represent Kasian at all contractor/client/job site meetings during the CA phase of a project
Develop and recommend solutions to contractual issues and act as the arbitrator of the contract
Interpret documents and communicate interpretation to other parties via shop drawing reviews, RFI’s, etc.
Prepare and issue construction drawings/sketches in consultation with a design team
Circulate documents, drawings, and samples for all necessary approvals to consultants/clients
Maintain a control log of all shop drawings and consultant and architectural drawings
Ensure review of submitted shop drawings, product data, and samples is completed by each responsible discipline
Coordinate with Project Manager on significant items such as changes to design and cost
Prepare, analyze, approve, and process all requisitions/change orders after consultation with the owner and contractor
Review and coordinate progress claims and prepare appropriate certificates of payment
Perform project close-out processes and activities as defined in the project specifications, including deficiency reviews, substantial performance reviews, total performance reviews, receipt of manuals and warranties, preparation and coordination of letters of assurance, final occupancy inspection, permits, etc.
Ensure professional responsibilities and obligations are met, including compliance with codes and bylaws

Review

Monitor project performance at the construction administration stage of strategic projects, and resolve issues
Advise the Project Manager immediately of any project contract administration issues and work to resolve any problems
Review workmanship standards for compliance with documentation and codes on an ongoing basis

Here’s a little bit about you:

Degree in Architecture and/or Diploma in Architectural Technology is highly desirable but not essential
Minimum of 8 years of Contract Administration experience within the architecture, construction, or building industry is required
Security clearance required
CCCA certification is considered an asset
Familiar with all CCDC standard contracts
Proficient in bidding procedures, project field reporting, field reviews, payment certification, site document processing (CCN/ RFI/ SI), and contract change procedures
Knowledge of procurement regulations, policies, and practices
Strong building science background with an excellent understanding of construction processes, methods, and materials
Solid understanding of applicable local building codes, bylaws, and local governance in authorities having jurisdiction
Ability to represent Kasian professionally at senior levels
Exceptional communication and leadership skills, including the ability to mentor
Excellent time management and organizational skills
Proactive, confident approach to contract administration
Strong analytical and problem-solving skills
Proven track record of maintaining high-quality standards while working within tight deadlines

What We Offer:

A creative and collaborative environment
Competitive salary and annual performance reviews
Professional development support
Mentorship programs and career growth opportunities
Flexibility and work-life balance in a values-driven workplace

Ready to be part of a leading architectural, interior design, and planning firm? Bring your construction administration expertise to Kasian and play a key role in delivering complex, impactful projects from construction through completion.

Submit your resume to careers@kasian.com. We look forward to hearing from you!

Apply About employer

More about this job

Responsibilities

Lead construction administration for large and complex architectural projects, coordinating project teams, consultants, contractors, and clients from tender through closeout. Administer contracts, review construction documents and site work, resolve contractual and construction issues, process changes and payment claims, and protect design intent and project quality.

Requirements

At least 8 years of contract administration experience in architecture, construction, or the building industry is required; a degree in architecture or a diploma in architectural technology is desirable but not essential. Candidates should know CCDC contracts, bidding and change procedures, building codes, procurement practices, and construction methods; security clearance is required, while CCCA certification is an asset.

Skills

Contract Administration
Construction Administration
Contract Management
Building Code Compliance
Buildability Assessment
Consultant Coordination
Shop Drawing Review
Request for Information Management
Change Order Processing
Payment Certification
Site Reviews
Project Closeout
Construction Processes and Materials
Communication and Leadership
Analytical and Problem-Solving Skills

Benefits

Professional Development Support
Mentorship Programs
Career Growth Opportunities
Work-Life Balance

Visa sponsorship

Not detected in the job text

Keywords

Construction Administration
Contract Administration
CCDC Standard Contracts
CCCA Certification
Bidding Procedures
Project Field Reporting
Field Reviews
Payment Certification
Shop Drawings
Requests for Information
Site Instructions
Construction Change Notices
Contract Change Procedures
Procurement Regulations
Building Science
Construction Methods and Materials
Building Codes
Bylaws
Contract Documents
Construction Drawings
Change Orders
Progress Claims
Deficiency Reviews
Substantial Performance
Project Closeout
Letters of Assurance
Occupancy Inspection
Architectural Technology
Consultant Coordination
Security Clearance

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