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Added 3 mins ago
VC
Nursing Unit Assistant (NUA)
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Vancouver, BC
- $30.03 CAD / hour
- Temporary
Within the context of a client and family centred model of care, and in accordance with the established vision and values of the organization, works in a team based environment and performs…
Added 15 mins ago
FR
Assistant Condominium Manager
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- Full-time
The Assistant Property Manager provides support services to the Property Manager in the overall running of the site office and exceptional customer service to owners, residents, trades and…
Added 15 mins ago
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Senior Media Operations Specialist (Onsite)
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- Full-time
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Added 15 mins ago
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Added 15 mins ago
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Our client is seeking an experienced Senior Property Manager to take overall responsibility for the day-to-day operations and performance of a two-property mixed commercial retail and…
Added 17 mins ago
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Added 32 mins ago
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Added 48 mins ago
Assistant Shift Security Supervisor
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Added 1 hour ago
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Adjointe Administrative | Administrative Assistant
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- $31 to $35 CAD / hour
- Contract
…(Canada and U.S.) and plays a critical role in maintaining client satisfaction and minimizing financial…
Added 1 hour ago
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Project Estimator (Residential)
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UO
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Added 1 hour ago
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Richmond, BC
- Part-time
Respond to service inquiries in English and the selected language.
Added 1 hour ago
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Added 1 hour ago
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Added 1 hour ago
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Added 1 hour ago
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- $30 to $34 CAD / hour
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Our client, a professional services firm located close to Markham is seeking an Executive Coordinator to provide support to a small group of senior leaders while helping ensure the smooth…
Added 1 hour ago
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As an Executive Assistant, you'll provide dedicated support for several executives at TD. You'll also provide a wide range of administrative or general workplace support for the broader…
Added 2 hours ago
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RJ
Administrative Assistant
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Added 2 hours ago
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Added 2 hours ago
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Added 2 hours ago
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Kastner Perez Search Group Inc.

Executive Assistant

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

Calgary, Alberta | Permanent, Full-Time | Hybrid

Kastner Perez Search Group is partnering with a well-established Calgary law firm to recruit an experienced Executive Assistant to support a highly experienced Senior Counsel within a Business & Corporate Law practice.

This is not a traditionalLegal Assistant position. The successful candidate will act as a trusted right hand to a senior lawyer, combining legal administrative support with executive assistance, project coordination, client service and practice management. The role is ideal for someone who naturally thinks ahead, brings structure to a busy workload and enjoys taking ownership rather than waiting to be told what to do next.

The practice itself is unique and varied, with a strong focus on commercial agreements, contracts, risk management and general corporate matters.

The Role

You will work closely with Senior Counsel to help organize and coordinate a fast-moving practice with a high volume of shorter-turnaround matters.

Rather than simply completing assigned tasks, you will be expected to understand what is happening across the practice, anticipate upcoming needs, keep priorities organized and ensure important details, deadlines and deliverables do not fall through the cracks.

Key responsibilities will include:

Managing calendars, priorities, deadlines, meetings, reminders and ongoing deliverables
Coordinating client intake, onboarding, matter opening and ongoing client communication
Acting as a key point of contact with clients and ensuring requests and next steps are handled promptly
Organizing a high volume of files, matters, documents and correspondence
Preparing, formatting, revising and proofreading contracts, agreements, waivers and other commercial documents
Working extensively with Microsoft Word, including styles, formatting, redlining, blacklining and document templates
Creating and maintaining templates, checklists and repeatable workflows
Supporting billing processes, including invoice preparation and matter administration
Coordinating and tracking projects and deliverables across multiple client matters
Preparing presentations, meeting materials and other business documents
Providing general executive and administrative support
Helping build an organized, efficient and well-run practice alongside Senior Counsel

What We’re Looking For

The right person will bring a combination of strong administrative capability, sound judgment, exceptional organization and confidence working with a senior professional.

You may currently be an Executive Legal Assistant, Senior Legal Assistant, Corporate/Commercial Legal Assistant, Legal Coordinator, Practice Coordinator or an experienced Executive Assistant with meaningful exposure to a legal environment.

We are particularly interested in candidates who have:

Several years of progressive administrative, executive or legal support experience
Experience supporting a senior lawyer, General Counsel, executive or similarly busy professional
Exposure to corporate/commercial legal work, contracts or an in-house legal environment
Advanced proficiency in Microsoft Word, including styles, document formatting, redlining/blacklining and templates
Strong working knowledge of Microsoft Excel and the broader Microsoft Office suite
Experience managing competing priorities, deadlines, files and projects simultaneously
Excellent written communication, proofreading and attention to detail
Confidence communicating directly with clients and senior professionals
The ability to work independently and exercise judgment without requiring constant direction
A proactive approach and the ability to anticipate what needs to happen next
Strong systems and process orientation

Previous experience in a law firm or in-house legal department would be highly valued; however, transferable backgrounds will also be considered where candidates can demonstrate sophisticated executive support, strong technology skills and experience managing complex workflows.

Formal legal assistant education is not required where equivalent experience and capability can be demonstrated.

The Person

This role will suit someone who is:

Highly organized and comfortable managing a lot of moving pieces
Proactive rather than reactive
Adaptable and calm when priorities change
Confident enough to follow up, ask questions and keep others accountable
Detail-oriented without losing sight of the bigger picture
Collaborative, approachable and low ego
Comfortable working autonomously
Naturally inclined to build systems, templates and processes
Interested in becoming a trusted partner to the lawyer they support

Why Consider This Opportunity?

This is an opportunity to join a well-established Calgary legal environment while taking on a position with significantly more ownership and variety than a traditional Legal Assistant role.

The successful candidate will have the opportunity to build a genuine working partnership with Senior Counsel and play a meaningful role in how the practice is organized and operated.

Additional highlights include:

If you are an experienced Legal Assistant or Executive Assistant who enjoys being the person who keeps everything moving - and you are looking for greater ownership, variety and partnership - we would love to hear from you.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

Responsibilities

Calendar management for executives
Aid executive in preparing for meetings
Responding to emails and document requests on behalf of executives
Draft slides, meeting notes and documents for executives

Qualifications

Proficient in Microsoft Office suite
Experience in managing multiple priorities, administrative coordination, and logistics
Well-organized, detail-oriented, ability to multi-task with great follow-up skills
Strong written and verbal communication skills

Apply About employer

More about this job

Responsibilities

Support Senior Counsel by managing calendars, priorities, deadlines, client communications, matter administration, and practice workflows. Prepare and proofread commercial legal documents, coordinate projects and meetings, and provide executive and billing support.

Requirements

Candidates should have several years of progressive administrative, executive, or legal support experience, ideally supporting a senior lawyer or similarly busy professional. Strong Microsoft Word and Excel skills, excellent organization and communication, sound judgment, attention to detail, and the ability to manage competing priorities independently are required; formal legal assistant education is not required if equivalent experience is demonstrated.

Skills

Executive Support
Legal Administrative Support
Calendar Management
Microsoft Word
Microsoft Excel
Document Formatting
Redlining And Blacklining
Contract Preparation
Client Communication
Project Coordination
Deadline Management
Proofreading
Practice Management
Process And Workflow Development
Microsoft Office
Meeting Preparation

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft Office
Business And Corporate Law
Commercial Agreements
Contracts
Risk Management
Client Intake
Client Onboarding
Matter Administration
Calendar Management
Deadline Management
Document Templates
Redlining
Blacklining
Billing
Invoice Preparation
Project Coordination
Practice Management
Workflow Development
Checklists
Proofreading
Executive Assistance
Legal Administrative Support
Client Communication

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