Administration Technician
- Kuujjuaq, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 35 hours per week
- Posting language
- English
- Posted
Original job description
Reporting to the Administrative Assistant, School Operations, the Administration Technician is responsible for performing various technical tasks related to the management of human and financial resources and development and implementation of standards and activities related to the department’s operations. As part of their duties, the Administration Technician assists managerial personnel.
Function & Duties
College diploma (DEC) in administration or other diploma or attestation of studies recognized as equivalent by the school board.
The School Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
Requirements
35 hours per week from Monday to Friday.
Classification / Salary / Benefits
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
Function & Duties
- Develop, adapt, and maintain tools and best practices for document and information management, using the tools and technology available.
- Write the department’s monthly newsletter.
- Prepare and distribute reports relevant to the department’s operations.
- Manage and update files in Teams and SharePoint.
- Maintain records, process, and follow up on all department expenses and contracts.
- Process, analyze, and document employees’ travel claims, overtime statements and absence reports.
- Collaborate in working out the logistics of various department projects.
- Be available to travel if necessary.
- Perform any other related tasks as requested by the immediate supervisor.
College diploma (DEC) in administration or other diploma or attestation of studies recognized as equivalent by the school board.
The School Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
Requirements
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive.
- Knowledge of DASH and Dofin (an asset).
- Fluent (oral and written) in at least two (2) of the three (3) official working languages of the school board: Inuktitut, English, or French.
- Demonstrated ability and willingness to learn and utilize new technology.
- Ability to work independently in an office environment.
- Knowledge of Inuit culture and lifestyle typical to Nunavik (an asset).
35 hours per week from Monday to Friday.
Classification / Salary / Benefits
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
More about this job
Responsibilities
Develop and maintain document and information management tools, prepare reports and a monthly newsletter, and manage department files in Teams and SharePoint. Track expenses and contracts, process employee travel, overtime, and absence records, and support the logistics of department projects.
Requirements
A college diploma in administration or an equivalent recognized qualification is required, with a possible training-plan exception for a suitable JBNQA beneficiary. Candidates must be proficient with Microsoft Office tools, able to learn new technology and work independently, and fluent in at least two of Inuktitut, English, and French; knowledge of DASH, Dofin, and Inuit culture is an asset.
Skills
- Document Management
- Information Management
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- SharePoint
- Microsoft Teams
- OneDrive
- Expense Processing
- Contract Administration
- Travel Claims Processing
- Report Preparation
- Newsletter Writing
- Project Logistics
- Independent Work
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Finance & Accounting
- Human Resources
Keywords
- Administration
- School Operations
- Human Resources
- Financial Resources
- Document Management
- Information Management
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- SharePoint
- Microsoft Teams
- OneDrive
- DASH
- Dofin
- Expense Processing
- Contract Administration
- Travel Claims
- Overtime Statements
- Absence Reports
- Report Preparation
- Newsletter Writing
- Project Logistics
- Inuktitut
- English
- French
- Inuit Culture
- Nunavik
- JBNQA