Administration Technician
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 35 hours per week
- Posting language
- English
- Posted
Original job description
Function & Duties
Under the supervision of the Assistant-Director of Payroll, the administrative technician is responsible for:
College diploma (DEC) in administration or a diploma or attestation of studies which is recognized as equivalent by the Board.
The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
Requirements
35 hours per week from Monday to Friday.
Classification / Salary / Benefits
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
Under the supervision of the Assistant-Director of Payroll, the administrative technician is responsible for:
- Plan, organize and execute various administrative and technical activities related to employee files in the pay system;
- Respond to employee inquiries concerning their payroll files;
- Assist in the preparation and production of various records for employees;
- Communicate with department supervisors concerning errors or inquiries on various documents used by payroll (time-sheets, absence reports, staffing);
- Prepare and distribute reports, documents and statistics relating to their sector of activity;
- Follow up with GRICS or PERCOS related issues (updates, corrections);
- Liaise with other departments for all matters related to fiscal slips;
- Prepare invoices to recover overpayments of salary or wages;
- Manage overtime, transaction entry, track banked overtime;
- Issue Records of Employment (ROE)
- Assist with payroll processing
- Assume any other responsibility compatible with his or her function that may be assigned to him or her by the immediate superior.
College diploma (DEC) in administration or a diploma or attestation of studies which is recognized as equivalent by the Board.
The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
Requirements
- Knowledge of Office suites (Excel, Word & Access);
- Willing to travel to Nunavik;
- Fluency in English and French.
- Preparing statistics
- Working knowledge of GRICS payroll system;
- Knowledge of collective agreements and their implementations.
- Knowledge of pension and insurance.
- Knowledge of Inuktitut.
35 hours per week from Monday to Friday.
Classification / Salary / Benefits
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
More about this job
Responsibilities
Manage employee payroll files and respond to payroll inquiries, assist with payroll processing, and prepare employee records and reports. Coordinate payroll documentation and system updates, manage overtime and overpayment recovery, and issue Records of Employment.
Requirements
A college diploma in administration (DEC) or an equivalent recognized qualification is required; the Board may waive this for a suitable JBNQA beneficiary who agrees to complete a designated training plan. Candidates must know Microsoft Office applications, be willing to travel to Nunavik, and be fluent in English and French; knowledge of GRICS, collective agreements, pensions, insurance, statistics, or Inuktitut is an asset.
Skills
- Payroll Administration
- Employee File Management
- Payroll Processing
- Microsoft Excel
- Microsoft Word
- Microsoft Access
- Report Preparation
- Statistical Reporting
- Invoice Preparation
- Overtime Management
- Records of Employment
- Employee Inquiry Resolution
- Document Review
- GRICS Payroll System
- Collective Agreements
- French Language
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Human Resources
- Education
Keywords
- Payroll Administration
- Employee Files
- Payroll Processing
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft Access
- GRICS
- PERCOS
- Time Sheets
- Absence Reports
- Staffing Documents
- Fiscal Slips
- Overpayment Recovery
- Overtime Tracking
- Banked Overtime
- Records of Employment
- Collective Agreements
- Pension
- Insurance
- Statistics
- Employee Inquiries
- Administrative Support
- French
- English
- Inuktitut