Administration Technician
- Montreal, QC, Canada
Internship
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Job details
- Job type
- Internship
- Apply by
- Working hours
- 35 hours per week
- Posting language
- English
- Posted
Original job description
Function & Duties
Under the supervision of the Coordinator of Human Resources, the Administration Technician performs various tasks related to the administration of the staff files. Some responsibilities include:
College diploma (DEC) in Human Resources or a diploma or attestation of studies which is recognized as equivalent by the Board.
The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
Requirements
35 hours per week from Monday to Friday – Partial telework is possible.
Classification / Salary / Benefits
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
Under the supervision of the Coordinator of Human Resources, the Administration Technician performs various tasks related to the administration of the staff files. Some responsibilities include:
- Creating new employee files and ensuring that all pertinent documents and information have been received
- Establishing the remuneration of employees, regional disparities, retention premiums and other benefits to which the employee is eligible
- Administrating the reception and validation of employee’s declaration of dependents
- Manage disability files
- Draft various letters for employees
- Evaluating the recognition of experience for employees, updating the files in the pay system and producing the seniority list
- Informing Payroll of any changes in an employee file including the notice of closure
- Administrating the maternity, paternity and parental leaves
- Maintaining and updating a variety of employee lists
- Answering any questions concerning staff’s working conditions
- Inform, assist and support the Centre Directors and the secretaries of schools in the tasks achieved by this staff with regard to the needs for the management of the files of the human resources
- Performing any other related tasks as requested by immediate supervisor.
College diploma (DEC) in Human Resources or a diploma or attestation of studies which is recognized as equivalent by the Board.
The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
Requirements
- Available to travel in Nunavik 1 or 2 weeks per school year
- Fluency in at least two of the working languages of the Board (Inuktitut, French, English);
- Excellent knowledge of MS Outlook, Word and Excel
- Independent, strong organizational skills, motivated and performing under pressure
- Experience with collective agreements
- In depth knowledge of the GRICS system is considered an asset
35 hours per week from Monday to Friday – Partial telework is possible.
Classification / Salary / Benefits
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
More about this job
Responsibilities
Create and maintain employee files, administer compensation and leave records, update payroll information, and prepare employee correspondence and seniority lists. Support school directors and secretaries with human resources file management and respond to questions about working conditions.
Requirements
A college diploma in Human Resources or an equivalent recognized qualification is required; the Board may waive this for a suitable JBNQA beneficiary who agrees to complete a training plan. Candidates must be fluent in at least two of Inuktitut, French, and English, know Microsoft Outlook, Word, and Excel, be available to travel in Nunavik for one or two weeks per school year, and have experience with collective agreements; GRICS knowledge is an asset.
Skills
- Human Resources Administration
- Employee File Management
- Payroll Administration
- Compensation Administration
- Leave Administration
- Disability Case Management
- Document Validation
- Employee Records Maintenance
- Seniority List Preparation
- Collective Agreements
- GRICS System
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Organization
- Working Under Pressure
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Education
Keywords
- Human Resources
- Employee Files
- Staff Records
- Compensation
- Regional Pay Differentials
- Retention Premiums
- Employee Benefits
- Dependent Declarations
- Disability Files
- Employee Correspondence
- Experience Recognition
- Payroll System
- Seniority Lists
- Payroll Notifications
- Maternity Leave
- Paternity Leave
- Parental Leave
- Working Conditions
- Collective Agreements
- GRICS System
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Inuktitut
- French
- English
- Nunavik
- JBNQA