Administration Technician
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Working hours
- 35 hours per week
- Posting language
- English
- Posted
Original job description
Under the supervision of the Assistant-Director of Payroll, the administrative technician is responsible for:
- Plan, organize and execute various administrative and technical activities related to employee files in the pay system;
- Respond to employee inquiries concerning their payroll files;
- Assist in the preparation and production of various records for employees;
- Communicate with department supervisors concerning errors or inquiries on various documents used by payroll (time-sheets, absence reports, staffing);
- Prepare and distribute reports, documents and statistics relating to their sector of activity;
- Follow up with GRICS or PERCOS related issues (updates, corrections);
- Liaise with other departments for all matters related to fiscal slips;
- Prepare invoices to recover overpayments of salary or wages;
- Manage overtime, transaction entry, track banked overtime;
- Issue Records of Employment (ROE)
- Assist with payroll processing
- Assume any other responsibility compatible with his or her function that may be assigned to him or her by the immediate superior.
College diploma (DEC) in administration or a diploma or attestation of studies which is recognized as equivalent by the Board.
The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
Requirements
- Knowledge of Office suites (Excel, Word & Access);
- Willing to travel to Nunavik;
- Fluency in English and French.
- Preparing statistics
- Working knowledge of GRICS payroll system;
- Knowledge of collective agreements and their implementations.
- Knowledge of pension and insurance.
- Knowledge of Inuktitut.
35 hours per week from Monday to Friday.
Classification / Salary / Benefits
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
More about this job
Responsibilities
Manage employee payroll files and respond to payroll inquiries, while supporting payroll processing and preparing employee records, reports, and statistics. Coordinate payroll documentation with supervisors and other departments, address GRICS or PERCOS issues, manage overtime, recover salary overpayments, and issue Records of Employment.
Requirements
A college diploma in administration or an equivalent recognized qualification is required; the Board may waive this requirement for a suitable JBNQA beneficiary who agrees to complete a prescribed training plan. Candidates need knowledge of Microsoft Office applications and must be willing to travel to Nunavik; fluency in English and French is required, while payroll-system, collective-agreement, pension, insurance, and Inuktitut knowledge are assets.
Skills
- Payroll Administration
- Employee Records Management
- Payroll Processing
- Responding to Employee Inquiries
- Report Preparation
- Statistical Reporting
- Invoice Preparation
- Overtime Management
- Transaction Entry
- Records of Employment
- Microsoft Excel
- Microsoft Word
- Microsoft Access
- GRICS Payroll System
- Collective Agreements
- Pension and Insurance Knowledge
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Human Resources
- Education
Keywords
- Payroll Administration
- Employee Files
- Payroll Processing
- Employee Inquiries
- Time Sheets
- Absence Reports
- Staffing Documents
- Reports
- Statistics
- GRICS
- PERCOS
- Fiscal Slips
- Overpayment Recovery
- Overtime
- Transaction Entry
- Banked Overtime
- Records of Employment
- Microsoft Excel
- Microsoft Word
- Microsoft Access
- Collective Agreements
- Pension
- Insurance
- Inuktitut
- Nunavik