Closed listing
Administration Technician – Contracts
- Montreal, QC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Working hours
- 35 hours per week
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Function & Duties
- Prepare the documents required in contract management process and validate those produced by the contractors, all in accordance with applicable laws, regulations, directives and policies;
- Monitor contracts, including the balance of contract, deadlines and the contract closing process;
- With the participation of the requesting administration unit, prepare quotes and tender documents;
- Participate in the monitoring of tenders, according to deadlines, and answer technical questions raised by the different service providers, taking into account the regulation with which the school board must comply and the contractual approach strategy chosen. Draft addenda according to the rules in effect;
- Complete follow-up documents and close bidding files;
- Collaborate annually in the preparation of information about contract management, required by the School Board, in the annual report or otherwise;
- Render accounts to the Secrétariat du Conseil du trésor;
- The above list of duties and responsibilities is a summary and indicative. It is not a complete and detailed list of tasks and responsibilities that may be performed by the person in this position.
College diploma in administration, procurement or other discipline recognized as equivalent.
The Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.
Requirements
- Minimum of two (2) years relevant experience in administration and/or contract management;
- Must be able to read, write and understand French;
- Relevant experience in bidding and tendering (drafting, analyzing, monitoring, etc.);
- Knowledge of the Microsoft Office System, particularly Word and Excel;
- Knowledge of the Act respecting contracting by public bodies and its regulations;
- Knowledge of SEAO and the Conseil du Trésor’s public procurement Extranet.
35 hours per week from Monday to Friday – Partial telework is possible.
Classification / Salary / Benefits
In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.
More about this job
Responsibilities
Prepare and validate contract and tender documents, monitor contract balances and deadlines, and support the tender process, including responding to technical questions and drafting addenda. Complete bidding-file follow-up and closure, contribute contract-management information to annual reporting, and report to the Treasury Board Secretariat.
Requirements
A college diploma in administration, procurement, or an equivalent recognized discipline is required, along with at least two years of relevant administrative or contract-management experience. Candidates must be able to read, write, and understand French, have relevant bidding and tendering experience, and know Microsoft Word and Excel; knowledge of public-contracting regulations, SEAO, and the Treasury Board’s public procurement Extranet is an asset.
Skills
- Contract Administration
- Contract Management
- Tender Preparation
- Bid Monitoring
- Procurement
- Document Preparation
- Contract Compliance
- Regulatory Compliance
- Contract Monitoring
- Addendum Drafting
- Microsoft Word
- Microsoft Excel
- French
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Government & Public Sector
Keywords
- Contract Administration
- Contract Management
- Public Procurement
- Tendering
- Bidding
- Tender Documents
- Quotes
- Contract Compliance
- Contract Monitoring
- Contract Balances
- Contract Deadlines
- Contract Closure
- Addenda
- Regulatory Compliance
- Act Respecting Contracting by Public Bodies
- SEAO
- Treasury Board Secretariat
- Public Procurement Extranet
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- French
- Annual Reporting