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Added 25 mins ago
International Services Assistant
Simon Fraser University
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Full-time
Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create and connect knowledge, learning and…
Added 25 mins ago
Sponsorship Assistant
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Full-time
Role Description The Sponsorship Assistant is a full-time, on-site role based in Toronto, ON, supporting the sponsorship team in delivering high-quality partner experiences. This position…
Added 40 mins ago
QA/QC Coordinator
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Full-time
Provides back-up/overflow to Administrative Assistant positions as needed.
Added 55 mins ago
Dental Assistant
Dalhousie University
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Full-time
…national and international communities through quality education, research and service. Reporting to the Clinical Care Service Manager, the Dental Assistant will provide comprehensive…
Added 55 mins ago
QA/QC Coordinator
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$24 to $26 CAD / hour
Full-time
Provides back-up/overflow to Administrative Assistant positions as needed.
Added 1 hour ago
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Added 2 hours ago
Canada Impact+ Emerging Leader in cancer research and therapeutics
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research-related appointments are defined as those where the individual has the autonomy to conduct research independently (including assistant professor); and
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Assistant Coordinator - Fitness Centre (Main Campus), Faculty of Kinesiology
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Added 2 hours ago
Teaching Assistant - MGSC 372
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McGill University is an English-language university where most teaching and research activities are conducted in the English language, thereby requiring English communication both verbally…
Added 2 hours ago
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Added 3 hours ago
Human Resources Assistant
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Other
The Human Resources (HR) Assistant supports the HR Department in administrative and operational tasks to ensure smooth and efficient daily operations. This role is responsible for accurate…
Added 4 hours ago
Medical Laboratory Technologist, Newborn Screening Prenatal Biochemistry
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Added 13 hours ago
Administrative Assistant
University of Ottawa
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Full-time
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Added 16 hours ago
assistant manager - retail trade
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Added 1 day ago
Medical Laboratory Assistant
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Full-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Kootenay Boundary Regional Hospital in Trail, BC. If Medical…
Added 2 days ago
(ASD-W) - 0.60 FTE Speech Language Pathologist I (Office Location: FEC/OEC) - Permanent
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(ASD-W) - 0.50 FTE Speech Language Pathologist I (Office Location: FEC/OEC) - Permanent
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…management and statistical activities, learner/parent education and research and may include caseload management and care coordination. Work is performed independently and is reviewed by a…
Added 2 days ago
Executive Assistant
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AB · Edmonton, AB
Contract
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Added 2 days ago
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Added 2 days ago
Administrative Assistant, Medical & Academic Affairs
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Added 2 days ago
Laboratory Assistant (BCGEU) - Part Time Regular (Float) - Richmond, BC
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As a Laboratory Assistant you will be responsible for the specimen collection process, from greeting patients through to preparation of specimens for transportation. This is an important…
Added 2 days ago
Undergraduate Student Course Assistant - Block B (INDS 112) Histology Lab
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Part-time
McGill University is an English-language university where most teaching and research activities are conducted in the English language, thereby requiring English communication both verbally…
Added 2 days ago
Undergraduate Student Course Assistant - Block B (INDS 112) Anatomy Lab
McGill University
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Part-time
McGill University is an English-language university where most teaching and research activities are conducted in the English language, thereby requiring English communication both verbally…
Added 2 days ago
Applications Assistant (Temporary Relief), Office of the Registrar
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Kativik llisarniliriniq

Administrative Assistant

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Posting language: English
Posted: Sep 25, 2026

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Original job description

The incumbent is responsible for the management of the technical and administrative activities of Human Resources.

Function & Duties

Under the supervision of the Director of Human Resources and Payroll, the incumbent must, in particular:

Coordinate the planning of executive appointments, meetings, training sessions, and travels, and ensure all the necessary and timely arrangements;
Provide administrative support regarding budgeting and financial activities, including managing records and archives (physical and electronic) and liaising with Financial Resources;
Prepare drafts of communications, memorandums, reports, presentations, minutes of meetings, resolutions, etc.;
Oversee incoming and outgoing communications for the Department, including e-mails, phone calls, reports, and internal correspondence;
Act as a gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers;
Maintain the Director’s and the Department’s calendar and make the necessary reminders to the team;
Coordinate onboarding activities for new hires;
Process expense reports and reconcile receipts with the company credit card statements;
Conduct research and create reports on various topics based on the needs of the supervisor;
Maintain a high degree of discretion and confidentiality;
Intervene in various cross-departmental processes (DG charts, ServiceNow, etc.);
Participate in identifying opportunities to improve administrative processes and organization;
Assist in the coordination of departmental projects, policies, initiatives, and events;
Supervise, mentor, and manage employees under their responsibility;
Perform any other tasks required by their immediate supervisor.

Qualifications

Diploma of college studies in a relevant field of study;
Five (5) years of relevant experience.

The School Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board.

Other Requirements

Fluency in two (2) of the three (3) official languages of the school board (Inuktitut, English, French);
Excellent planning, organizational, and communication skills;
Willingness to travel;
Experience in human resources, the public sector, or a large organization is an asset;
Knowledge of Inuit culture is an asset.

Classification / Salary / Benefits

Class 00-05 as per the working conditions of KI’s managers: from $84,390 to $112,515 annually depending on qualifications and experience. All benefits are prorated based on the percentage of the task.

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More about this job

Responsibilities

Coordinate the Human Resources Director’s schedule, meetings, travel, communications, and departmental administrative activities, including budgeting support, records, expenses, onboarding, and reports. Support departmental projects and process improvements, maintain confidentiality, and supervise employees under the incumbent’s responsibility.

Requirements

Requires a college diploma in a relevant field and five years of relevant experience; the school board may waive some or all qualifications for a suitable JBNQA beneficiary who agrees to a prescribed training plan. Candidates must be fluent in two of the school board’s three official languages and have strong planning, organizational, and communication skills; willingness to travel is required, while experience in human resources, the public sector, or a large organization and knowledge of Inuit culture are assets.

Skills

Planning
Organization
Communication
Calendar Management
Meeting Coordination
Travel Coordination
Budgeting Support
Records Management
Report Writing
Correspondence Management
Expense Processing
Research
Confidentiality
Onboarding Coordination
Process Improvement
Employee Supervision

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Payroll
Administrative Support
Executive Scheduling
Meeting Coordination
Travel Arrangements
Budgeting
Financial Activities
Records Management
Archives
Communications
Memorandums
Reports
Presentations
Meeting Minutes
Calendar Management
Onboarding
Expense Reports
Credit Card Reconciliation
Research
Confidentiality
ServiceNow
Process Improvement
Departmental Projects
Employee Supervision
Inuit Culture
Education Management

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