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Kawartha Lakes

Administrative Assistant, Building Inspection

Kawartha Lakes, ON, Canada
Lindsay, ON, Canada

Pay: Wage: $34.06 hourly (2026)
Job type: Full-time
Apply by: Oct 29, 2026
Experience: Minimum 3 years of related administrative office experience
Working hours: 35 hours per week
Posting language: English
Posted: Sep 29, 2026

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Original job description

Job Brief

This position is responsible for front line representation of the department and for providing administrative and clerical services, including financial accounting functions and in some cases, payroll support.

Employment Status

Temporary Full-Time

Union

CUPE 855 Inside

Open To

Internal/External Applicant(s)

Date Of Posting

Sept 23/26

Closing Date

02/10/2026

Duration (if Temporary)

Up to 6 months

Job Title: Administrative Assistant (Building Inspection)

Wage: $34.06 hourly (2026)

Reports To: Chief Building Official

Department: Development Services

Location: Lindsay, ON

Hours: Normal Working Hours 35 hours per week

Other: General office environment. Some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements; attend meetings and events as required

Job Description

Support a variety of building related projects, such as building permit intake and related completion of building permit applications and collecting appropriate fees
Collect revenue and maintain record of fees collected and refunded
Provide information in response to requests from the public and provides information requiring varying degrees of research and personal contact concerning the Department and its affairs, emphasizing customer service
Act as a liaison between the public, Council, staff and other public or private agencies, along with maintaining telephone, counter reception, and e-mail communication
Review invoices and statements for accuracy related to the department and ensure that all invoices are properly coded, approved by senior staff and forwarded to Accounts Payable for payment
Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases
Act as a division liaison with Finance and generate required purchase orders, change order request, etc.
Assist with scheduling annual and semi-annual training
Responsible for inventory control and input and divisional data collection and input into various departmental and corporate computer systems
Schedule appointments, meetings, book conferences/workshops, training, etc. and make travel arrangements
Provide clerical support to various committees, including agenda preparation, printing and distribution, meeting attendance, minute preparation and required follow-up such as correspondence and drafting reports for final approval
Review all incoming correspondence by mail, fax and courier, obtains background information, and forwards on to the appropriate staff
Compose letters and correspondence for signature and prepares reports and agreements as required; proof reads for accuracy, grammatical errors and completeness
Collect and enter statistical data and calculate, and produce reports and statistical information for the Manager
Maintain and update multiple department databases and provide related information and reports
Maintain paper and electronic filing systems, including confidential files, and may act as records liaison for the department/division
Research information and manage/assist with special projects
Provide backup administrative assistant support to other divisions within the Department
Support a variety of division related projects, such as research, database management, ordering and distribution of supplies, promotional materials, etc.
Occasional travel is required to attend meetings and training
Perform other related duties as assigned

Other Duties (may Be Required Depending On The Department)

Input payroll data, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases
Assist the Manager in preparation and monitoring of budgets for the division
Design and develop forms, slides, manuals, poster-board displays, newsletters, pamphlets and other promotional material for distribution to staff, community professionals and the public, from handwritten or verbal information; determine layout and paste-up design using various word processing, graphic and desktop publishing software packages
Coordinate and track staff vacation requests

Skills/Education Required

Post-secondary diploma in Office Administration or a related field
Minimum 3 years of related administrative office experience
Office experience in the specific business of the department is preferred
Demonstrated professional and ethical responsibility to protect privacy, use confidential information appropriately, treat sensitive situations with appropriate degree of tact and discretion
Demonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization
Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands
Excellent written communication skills with attention to detail and accuracy
Excellent organizational and administrative skills with the ability to work independently and in a team environment
Ability to demonstrate initiative consistently with commitment to quality improvement
Demonstrated ability to understand and abide by municipal policies and procedures
Demonstrated proficiency in Microsoft Office, the internet, and any other related software

This posting is for an existing, currently open position within Development Services. Applications will be reviewed as received. Applicants must be prepared for skill testing.

The City of Kawartha Lakes is an equal opportunity employer committed to building an inclusive and supportive workplace. We welcome applications from qualified candidates of all backgrounds and experiences.

We are dedicated to providing barrier-free and accessible employment practices in compliance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you are contacted regarding a job opportunity, please let us know of any accommodations you may require. We will work with you to ensure your needs are met throughout the recruitment and selection process.

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More about this job

Responsibilities

Provide front-line administrative and customer service support for the Building Inspection division, including permit intake, fee collection, correspondence, and communication with the public and other stakeholders. Handle financial and payroll data, records and databases, meeting and training coordination, reporting, and clerical support for projects and committees.

Requirements

A post-secondary diploma in Office Administration or a related field and at least three years of related administrative office experience are required; experience in the department’s business area is preferred. Candidates should demonstrate strong customer service, communication, organization, time management, discretion, and proficiency with Microsoft Office and related software.

Skills

Administrative Support
Clerical Support
Customer Service
Written Communication
Interpersonal Communication
Time Management
Workload Prioritization
Organization
Attention to Detail
Confidentiality
Microsoft Office
Database Management
Financial Recordkeeping
Payroll Data Entry
Records Management
Meeting Coordination

Visa sponsorship

Not detected in the job text

Keywords

Building Inspection
Development Services
Building Permits
Permit Intake
Fee Collection
Revenue Records
Financial Accounting
Accounts Payable
Invoice Review
Purchase Orders
Payroll Data
Time Cards
Budget Monitoring
Database Management
Records Management
Confidential Files
Customer Service
Public Relations
Correspondence
Report Preparation
Statistical Reporting
Committee Support
Meeting Coordination
Training Coordination
Inventory Control
Microsoft Office
Desktop Publishing
Municipal Policies and Procedures
Privacy and Confidentiality

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