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KCC Architecture

Executive Office Assistant

White Rock, BC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

Company Description

At KCC Architecture, we are committed to architectural excellence through quality, consistency, and efficiency. Our core values guide us in delivering thoughtful, innovative, and practical design solutions while maintaining clear communication, accountability, and meticulous attention to detail. Based in White Rock, BC, we take pride in building lasting client relationships and consistently delivering exceptional results that align with our clients’ vision and project goals.

Role Description

This is a full-time, on-site position for an Executive Office Assistant based in White Rock, BC. The successful candidate will work closely with and provide direct administrative and executive support to Karla Castellanos, Principal Architect and Founder of KCC Architecture. Responsibilities include managing daily office operations, coordinating meetings and schedules, handling correspondence and communications, assisting with project administration, tracking deadlines, following up on outstanding items, and ensuring the smooth and efficient operation of the office. The ideal candidate will be highly organized, proactive, detail-oriented, and committed to supporting the firm's high standards of professionalism and client service.

Qualifications

Strong Phone Etiquette and Communication skills
Experience in Administrative Assistance and Clerical Skills
Proficiency with Office Equipment
Excellent organizational and multitasking abilities
Ability to work in an on-site setting
Previous experience in an office environment is a plus
High school diploma or equivalent; additional qualifications as an office assistant or secretary will be a plus
Please note that only candidates selected for an interview will be contacted. We thank all applicants for their interest in this opportunity.

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More about this job

Responsibilities

Provide direct administrative and executive support to the Principal Architect and Founder, including managing office operations, schedules, meetings, and communications. Assist with project administration, track deadlines, follow up on outstanding items, and help ensure the office operates smoothly and efficiently.

Requirements

Candidates should have strong phone etiquette and communication skills, administrative assistance and clerical experience, and proficiency with office equipment. Excellent organization and multitasking abilities are expected; a high school diploma or equivalent is required, while additional office assistant or secretary qualifications and prior office experience are advantageous.

Skills

Phone Etiquette
Communication
Administrative Assistance
Clerical Skills
Office Equipment Proficiency
Organization
Multitasking
Scheduling
Meeting Coordination
Correspondence Management
Project Administration
Deadline Tracking
Follow-Up
Attention to Detail
Office Operations

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Administrative Assistance
Office Operations
Clerical Skills
Phone Etiquette
Communication
Office Equipment
Meeting Coordination
Scheduling
Correspondence
Project Administration
Deadline Tracking
Follow-Up
Client Service
Architecture
Professionalism

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