Executive Office Assistant
- White Rock, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Company Description
At KCC Architecture, we are committed to architectural excellence through quality, consistency, and efficiency. Our core values guide us in delivering thoughtful, innovative, and practical design solutions while maintaining clear communication, accountability, and meticulous attention to detail. Based in White Rock, BC, we take pride in building lasting client relationships and consistently delivering exceptional results that align with our clients’ vision and project goals.
Role Description
This is a full-time, on-site position for an Executive Office Assistant based in White Rock, BC. The successful candidate will work closely with and provide direct administrative and executive support to Karla Castellanos, Principal Architect and Founder of KCC Architecture. Responsibilities include managing daily office operations, coordinating meetings and schedules, handling correspondence and communications, assisting with project administration, tracking deadlines, following up on outstanding items, and ensuring the smooth and efficient operation of the office. The ideal candidate will be highly organized, proactive, detail-oriented, and committed to supporting the firm's high standards of professionalism and client service.
Qualifications
- Strong Phone Etiquette and Communication skills
- Experience in Administrative Assistance and Clerical Skills
- Proficiency with Office Equipment
- Excellent organizational and multitasking abilities
- Ability to work in an on-site setting
- Previous experience in an office environment is a plus
- High school diploma or equivalent; additional qualifications as an office assistant or secretary will be a plus
- Please note that only candidates selected for an interview will be contacted. We thank all applicants for their interest in this opportunity.
More about this job
Responsibilities
Provide direct administrative and executive support to the Principal Architect and Founder, including managing office operations, schedules, meetings, and communications. Assist with project administration, track deadlines, follow up on outstanding items, and help ensure the office operates smoothly and efficiently.
Requirements
Candidates should have strong phone etiquette and communication skills, administrative assistance and clerical experience, and proficiency with office equipment. Excellent organization and multitasking abilities are expected; a high school diploma or equivalent is required, while additional office assistant or secretary qualifications and prior office experience are advantageous.
Skills
- Phone Etiquette
- Communication
- Administrative Assistance
- Clerical Skills
- Office Equipment Proficiency
- Organization
- Multitasking
- Scheduling
- Meeting Coordination
- Correspondence Management
- Project Administration
- Deadline Tracking
- Follow-Up
- Attention to Detail
- Office Operations
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Art & Design
Keywords
- Executive Support
- Administrative Assistance
- Office Operations
- Clerical Skills
- Phone Etiquette
- Communication
- Office Equipment
- Meeting Coordination
- Scheduling
- Correspondence
- Project Administration
- Deadline Tracking
- Follow-Up
- Client Service
- Architecture
- Professionalism