Pilot Training Records Administrator

Keewatin Air has been operating in the Arctic for over 50 years and has extensive experience providing safe, high-quality Regional Medevacs and Charters throughout Central and Northern Canada.  Also known as Kivalliq Air. We are one of the most comprehensive aeromedical organizations in Canada, providing extensive 24-hour emergency air ambulance service.

Our corporate office and centralized administrative and support services are based in Winnipeg, Manitoba. And we operate a network of locations across Churchill and Thompson, Manitoba; Yellowknife, Northwest Territories; and Rankin Inlet, Igloolik, Cambridge Bay, and Iqaluit, Nunavut.

Although we operate charter airline services, our primary focus is and has always been medical travel. Whether it is moving passengers on our charter aircraft or transporting critically ill patients by air ambulance, we have made medical travel our specialty. Our air medical program is recognized as one of the best air ambulance services in Canada.

Keewatin Air is committed to providing the best possible air services in Northern Canada. We have invested substantially in the infrastructure needed to provide around the clock medically oriented air services in Canada’s northern areas and the remote Arctic.

Job Summary:

The Pilot Training Records Administrator is responsible for supporting regulatory compliance and training administration within the Flight Department. This position ensures the accuracy, integrity, and timely maintenance of pilot training and qualification records in accordance with company policies and applicable regulatory requirements. The role supports the Training Operations Supervisor by monitoring training compliance, generating periodic reports, assisting with pilot training scheduling, and coordinating administrative aspects of day-to-day training operations to ensure all flight crew qualifications remain current and compliant.

Qualifications and Requirements:

• Minimum: Completion of Grade 12 (High school diploma)
• Experience in training administration, records management, aviation operations, or a related field.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office applications and database or training management systems
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Knowledge of Canadian Aviation Regulations (CARs), pilot licensing, and training requirements is considered an asset.
• Excellent written and verbal communication skills.

• Must be able to obtain and maintain applicable transportation Security clearances
• Legally eligible to work in Canada

• Current Criminal Record Check
• Indigenous Awareness and/or Cultural Diversity training considered an asset

Responsibilities and Accountabilities:

• Periodically audits flight crew training records and qualification status in Pelesys system to ensure all required documentation and data is in the appropriate training folder and is current
• Notifies Crew Scheduling, Chief Pilots, and Training Operations Supervisor when Flight Crew qualification reports show expired personnel, and communicate they are to be removed from flight duty
• Track upcoming expiries for licenses, medicals, PPCs, recurrent training, and other required qualifications
• Review submitted ground and Flight Training documentation, action any necessary corrections of submitted documentation through the responsible training provider when needed and submit QC’d training documentation to PAL Training Admin team for upload to the Pelesys system.
• Submit Ground school classroom booking requests to EIC Flight Training Academy on a monthly basis to ensure all training groups have classrooms booked in advance.
• Prepare and disseminate all student ground training documentation and training material prior to course commencement.
• Verifying student pre-requisite online course completion prior to ground school start date and verifying all ground training documentation is completed and submitted prior to the student commencing their PPC ride.
• Complete pelesys-related SMS corrective actions associated with missing or incorrect pilot training records within the Pelesys system.
• Liase with External training providers as needed to provide TSA application status updates, training pilot names and any necessary information required to keep scheduled training events on course.
• Schedule and coordinate Pilot Aeromedical, First Aid, BLS, and Fit testing classes with external or internal certified training personnel as needed.
• Participate in bi-weekly meetings with the PAL training administration team to review team processes, pilot qualifications, onboarding, and overall state of pilot group compliance.
• Assist the PAL training administration team with the process of onboarding new pilots including collecting required pilot documentation and information and ensuring this is transcribed to the appropriate areas of their profile in the Pelesys system. QC checking that the PAL administration team has correctly configured each new pilot in the Pelesys system. 
• Other tasks as assigned by the Training Operations Supervisor, Chief Pilot, or DFO.

Working Conditions:

• Office setting: Schedule: 8 hours per day - Monday to Friday (8:00 am to 4:30 pm). Occasional after-hours support during operational needs.

• Tools & Equipment: Daily use of desktop or laptop computers, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for audit reports, data analysis, and presentations
• Physical Demands: May involve prolonged periods of sitting, computer use, and occasional standing or walking.

• Collaboration: Regular interaction with flight operations teams, and regulatory bodies. Strong communication and interpersonal skills are vital.

Do you want to build a career in aviation with a leader in the air ambulance industry? Are you ready to commit to your professional success and join an equally committed organization? Are you seeking competitive compensation and benefits?

Benefits:

KAL offers employees a competitive salary along with a comprehensive benefits package, which includes:

• Company Events  

• Critical Illness Insurance Coverage  

• Employee Educational Assistance  

• Employee Share Purchase Plan (ESPP)  

• Discount Travel, car rental, retail, and gym membership  

• Group Insurance (Dental Care, Extended Health Care, Life Insurance, Short Term Disability, Long Term Disability, and Vision Coverage)  
• RRSP match  
• Travel Arrangements: Flight and accommodation paid and arranged by the company (paid travel time included in every rotation)
  • • Employees can enhance their own travel loyalty programs by adding points from eligible flights and hotel stays.

At Keewatin Air, we actively encourage and support employee career development by providing internal training programs that assist employees in growing professionally within the organization. Also, we support employees who wish to pursue educational opportunities outside of the company at established educational institutions.

Mission:

We will distinguish ourselves by being the leaders in safe, high quality aeromedical service and air transport, through a total commitment of improving service, listening to our customer needs, and an uncompromising integrity in everything we do

Values:

• Leadership - We will lead the aeromedical field by consistently providing excellence in patient care and education.
• Safety - We will separate ourselves in the air transportation field through our uncompromising commitment to Safety.
• Adaptability - We are able to exceed our customer's expectations by providing exceptional, reliable services in the remote and challenging environments in which we operate.
• Growth - We encourage the development and continuous improvement of our operations through innovation and forward-thinking.
• Communication - We maximize our operations through clear, effective, and efficient communication with our stakeholders.
• Teamwork - We invest in the growth and development of each employee through mentorship, encouragement, and training.
• Respect - We foster an atmosphere and culture of respect, honesty, and fairness for all members of our team.

Keewatin Air LP values and support employment equity and workplace diversity and encourage all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.