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Added 8 mins ago
FI
Events Marketing Manager
Fellow Insights Inc.
Remote, Canada
- Full-time
- Remote
We're hiring our first Events Marketing Manager to own Fellow's events program end to end: webinars, our presence at industry conferences, and the intimate dinners we host around them.…
Added 8 mins ago
Accountant
Lush Handmade Cosmetics
Vancouver, BC
Reporting to the Accounting Manager, your core RESPONSIBILITIES will include:
Added 22 mins ago
TO
Finance Clerk
Town of Pelham
Fonthill, ON
- Full-time
Reporting to the Manager of Financial Services/Deputy Treasurer, the Finance Clerk is responsible for performing a variety of financial, revenue, billing, collection, customer service, and…
Added 22 mins ago
B
Facility Supervisor
BGIS
Lethbridge, AB
- Full-time
…Coordinators, Property Service Coordinators, Admin Assistants, Facility Manager I…
Added 22 mins ago
B
Bilingual Facility Services Manager (ENG/FR)
BGIS
Montreal, QC
- Full-time
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Added 22 mins ago
PC
Information Technology Audit Manager (Bilingual FR/EN)
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Montreal, QC
- Full-time
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Added 22 mins ago
LF
Accountant
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Vancouver, BC
- $71,370 to $79,300 CAD / year
- Full-time
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Added 22 mins ago
G
Key Account Manager
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
…we need a competitive, positive, results-driven Key Account Manager to keep that momentum going. You'll own a defined portfolio of Canadian grocery accounts, spanning national, regional,…
Added 37 mins ago
BI
Project Manager – Radio & Wireless Communications
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- Contract
Job Title: Project Manager – Radio & Wireless Communications
Added 52 mins ago
CW
Account Representative / Account Manager / Project Manager
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Burnaby, BC
- $55,000 to $80,000 CAD / year
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We are seeking a proactive, relationship-driven Account Representative / Account Manager to manage and grow a portfolio of commercial client accounts. This role is ideal for someone who…
Added 52 mins ago
GO
Payment and Control Analyst
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- Full-time
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Added 52 mins ago
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Commercial Property Manager
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Added 53 mins ago
E
Sr Advisor IT Systems
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Calgary, AB
- Full-time
Enbridge’s FlexWork (hybrid work model) offers eligible employees (Manager and below) the option to work from home on Wednesdays and Fridays, opt for a compressed work week schedule, or…
Added 1 hour ago
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- Full-time
Reporting to the Facilities Manager, the Facilities Operations Assistant supports the day-to-day operations and maintenance of EFW clinical and administrative facilities. Working closely…
Added 1 hour ago
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Junior Project Administrator
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Markham, ON
- Full-time
Reporting to the Project Manager Lead (PM), you'll handle the financial and administrative paperwork that keeps projects on budget and subcontractors paid on time. You'll work closely with…
Added 1 hour ago
UO
Events and Communications Assistant, Snyder Institute for Chronic Diseases
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Added 1 hour ago
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Product Manager, Digital Health (14 month contract)
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Added 1 hour ago
NT
Project Engineering Lead
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ORGANIZATION: Engineering, reporting to Engineering Manager
Added 1 hour ago
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General Sales Manager - Ottawa
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Ottawa, ON
- Full-time
Trane is looking for a dynamic and compassionate General Sales Manager for our Ottawa, ON office, committed to delivering business results and continually fostering employee engagement. You…
Added 1 hour ago
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Assistant Parts Manager - Sherwood Park Volkswagen
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- $50,000 to $75,000 CAD / year
- Other
The Assistant Parts Manager will assist in overseeing the day-to-day operations of the parts department, supporting inventory management, staff coordination, customer service, and vendor…
Added 1 hour ago
WP
Customer Service Representative
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…customer files including pricing data, payment and delivery terms, vendor control maintenance sheets, sample requests,…
Added 1 hour ago
Manager, IT Infrastrructure
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Winnipeg, MB
Reporting to the Director, IT Infrastructure and Cybersecurity, the Manager, IT Infrastructure is accountable for the operation, deployment, and support of WAA's network, storage, compute,…
Added 1 hour ago
AI
Adobe Site Reliability Engineer - Content Delivery Network
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
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Own the vendor's escalation path: severity mapping between vendor and internal incident scales, named contacts, evidence capture, and holding the vendor to its commitment during an event.
Added 1 hour ago
IC
HR & Admin Generalist - POPJOY Retail
IGG.com Canada
Vancouver, BC
- Full-time
…supporting hiring decisions in collaboration with the Store…
Added 1 hour ago
B
Bilingual Facility Services Manager (ENG/FR)
BGIS
Montreal, QC
- Full-time
The Facility Services Manager is accountable for day-to-day operations, vendor management and service management for the client(s) they support, as well as, data verification, reporting and…

Kelly Deck Design

Project Coordinator

Vancouver, BC, Canada

Compensation: $58,000 - $65,000 annually. · Full-time

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Job details

Pay: Compensation: $58,000 - $65,000 annually.
Job type: Full-time
Apply by: Apr 28, 2027
Experience: 3 to 5 years of experience in project coordination or project management, ideally within design, architecture or construction
Posting language: English
Posted: Oct 30, 2026

Original job description

The Opportunity

The studio is in a period of strong growth, both at home and abroad, and we are looking for a Project Coordinator to support our traditional design team.

The Project Coordinator keeps projects moving on schedule, keeps clients, consultants, vendors and our own team well informed, and gives our designers the space to focus on design. You will be the day-to-day point of contact for scheduling, follow-up and communication on every project you support.

This is a hands-on role for someone who takes pleasure in bringing order to a busy studio. You track many moving pieces with ease, anticipate what is needed before it is asked, and see every task through to completion. You will work closely with the project lead, who remains responsible for design direction and key project decisions.

The Project Coordinator reports to the Business and Operations Manager.

Key Responsibilities

Project Coordination

Create and maintain project plans, timelines and deliverable schedules across several concurrent projects
Track progress against deadlines and raise delays, scope creep or misalignment early
Keep project leads and the Business and Operations Manager informed of project status, risks and upcoming milestones
Coordinate, organize and attend installations and photoshoots as required
Manage the ordering, tracking and follow-up of samples, finishes and product information from vendors

Client, Consultant and Vendor Communication

Serve as the day-to-day point of contact for clients on the projects you support
Schedule and coordinate project meetings with clients, consultants and the construction team
Take meeting notes and ensure that outcomes, decisions and changes reach the people who need to act on them
Track deliverables, timelines and correspondence with clients and vendors
Escalate client concerns, scope changes and delivery risks to the project lead promptly
Work closely with consultants, contractors and vendors to keep information and materials moving

Internal Coordination and Follow Up

Prepare project leads for upcoming meetings, milestones and deadlines by ensuring the right information and materials are in hand
Follow up internally to keep every commitment and open item on track
Track project hours and expenses against budget, and bring any concerns to the Project Lead and the Business and Operations Manager
Maintain clear, current project files and documentation

Working Conditions

Office based
Hybrid: 4 days per week in our Vancouver studio, 1 day remote
Flexibility required around installations, which can occasionally fall on evenings or weekends

Qualifications

3 to 5 years of experience in project coordination or project management, ideally within design, architecture or construction
Exceptional organizational skills: you manage complexity with composure, keep systems tight and bring order to the moving parts of a busy studio
Excellent written and verbal communication skills
Proficiency in Microsoft Office or Google Workspace
Familiarity with interior design project workflows and processes is an asset
A strong sense of autonomy and a natural instinct for problem-solving
Foresight and initiative: you read a situation, anticipate what is needed and handle it without fanfare
An open, honest communication style: you are warm in manner, precise in your words and thoughtful in how you engage with colleagues and clients alike
A service-oriented mindset: you understand that supporting others well is its own form of excellence, and you take pride in it
A humble, collaborative spirit
An openness to AI and new technology, with real curiosity about how they can streamline studio workflow

Compensation: $58,000 - $65,000 annually.

How to Apply

If you're energized by this opportunity, we want to hear from you! Please submit your resume and cover letter to careers@kellydeckdesign.com.

Candidates must be legally authorized to work in Canada. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Coordinate schedules, deliverables, communications, and follow-up across multiple design projects, keeping project leads, clients, consultants, contractors, and vendors informed. Maintain project documentation and track progress, hours, expenses, risks, samples, and materials, while coordinating meetings, installations, and photoshoots.

Requirements

Candidates should have 3 to 5 years of project coordination or project management experience, ideally in design, architecture, or construction, along with strong organizational and communication skills. Proficiency in Microsoft Office or Google Workspace is expected; familiarity with interior design workflows, autonomy, initiative, collaboration, and curiosity about AI and new technology are also valued.

Skills

Project Coordination
Project Planning
Timeline Management
Schedule Coordination
Client Communication
Vendor Coordination
Consultant Coordination
Meeting Coordination
Documentation
Budget Tracking
Risk Escalation
Microsoft Office
Google Workspace
Problem-Solving
Organizational Skills
Interior Design Workflows

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Management
Design Services
Interior Design
Architecture
Construction
Project Plans
Timelines
Deliverable Schedules
Client Communication
Consultant Coordination
Vendor Management
Contractor Coordination
Meeting Notes
Project Documentation
Project Files
Budget Tracking
Expense Tracking
Risk Management
Scope Management
Installations
Photoshoots
Samples
Finishes
Microsoft Office
Google Workspace
AI
Workflow Improvement

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