Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 28, 2026

Hiring at a glance

View jobs

Open jobs: 8,010
Employers: 3,639

Advertised starting pay

Average starting payCAD / hour: $31.14Across 981 listings
Average starting payCAD / year: $71,102Across 602 listings
Average starting payUSD / year: $75,105Across 30 listings
Average starting payCAD / month: $4,888Across 21 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%64 listings
Hybrid: 13%1,057 listings
On-site: 85%6,840 listings

Not specified: 1% (49 listings)

Employers hiring include Canada Post - Postes Canada (385), HealthCareersInSask.ca (153), Alberta Health Services (66).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 5 days ago
CH
Medical Office Assistant
C-Care Health Services
Ingersoll, ON
- $20 to $24 CAD / hour
- Part-time
We're currently looking for a part-time Medical Office Assistant for our client, a clinic located in Ingersoll, Ontario.
Added 5 days ago
E
Administrative Services Manager
Engaged
Victoria, BC
- $72,000 to $78,000 CAD / year
- Full-time
Added 5 days ago
RI
Administrative Coordinator
Richardson International
Provost, AB
- Full-time
Added 5 days ago
BP
Junior Information Management Analyst Co-op
BC Pensions
Victoria, BC
- Full-time
Location: Victoria, BC - our office is located on the Selkirk Waterfront along the Gorge Inlet, offering stunning views of downtown Victoria and the Olympic Mountains. You’ll also have easy…
Added 5 days ago
SK
Front Desk Receptionist
Studio Kiku • Laser Tattoo Removal
Vancouver, BC
- Part-time
Added 5 days ago
MU
Office Assistant A (Manager/Librarian - MUEN 595-001 McGill Jazz Orchestra 1
McGill University
Vancouver, BC · Strathcona Music
- Part-time
Department of Music Performance, Ensemble Resource Office
Added 5 days ago
BC
Executive Assistant
BTY CONSULTANCY GROUP INC
Vancouver, BC
- $70,000 to $80,000 CAD / year
- Full-time
Added 5 days ago
D
Administrative Assistant - Deep River Dental
dentalcorp
Deep River, ON
- Full-time
Added 5 days ago
AC
Administrative Coordinator
Attraction Canada Limited
Montreal, QC
- Up to $21.96 CAD / hour
- Full-time
Added 5 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
Added 5 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 5 days ago
GV
Receptionist - Optometrist assistant
Groupe Vision New Look Inc
Laval, QC
- Full-time
Added 5 days ago
Post Office Assistant - Term - Morin Heights
Canada Post - Postes Canada
Morin-Heights, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Ass
Added 5 days ago
Post Office Assistant - Term - Mont Rolland
Canada Post - Postes Canada
QC · Mont-Rolland, QC
Added 5 days ago
Post Office Assistant - Term - St-Donat de Montcalm / Lantier
Canada Post - Postes Canada
QC · Saint-Donal-de-Montcalm, QC
Added 5 days ago
CG
Building Operations Supervisor – Residential Condominium Portfolio
Canterra Group
Toronto, ON · North York, Ontario
- Full-time
Added 5 days ago
TO
Records Management and Administrative Assistant
Town of Parry Sound
Parry Sound, ON
- Full-time
Added 5 days ago
S
Admitting and Administrative Clerk
Sanya’k̓ula
Vancouver, BC
- Full-time
Added 5 days ago
BP
Junior Information Management Analyst Co-op
BC Pension Corporation
Victoria, BC
- Full-time
Location: Victoria, BC - our office is located on the Selkirk Waterfront along the Gorge Inlet, offering stunning views of downtown Victoria and the Olympic Mountains. You’ll also have easy…
Added 5 days ago
MR
Administrative Assistant 3
Mount Royal University
Calgary, AB
- Full-time
Working within the Office of the Registrar, this is a flexible position whose work schedule is variable and may include an irregular schedule o
Added 5 days ago
TT
Filing Clerk
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
Added 5 days ago
A
Receptionist - Mercedes-Benz Heritage Valley
AutoCanada
AB · Edmonton, AB
- $18 to $20 CAD / hour
- Full-time
Added 5 days ago
CH
Administrative Assistant- Carling ADP
Carefor Health & Community Services
Ottawa, ON
- Temporary
Added 5 days ago
HH
Administrative Coordinator
Halton Healthcare
Oakville, ON
- Full-time
Added 5 days ago
Office Administrator
Westcorp
Edmonton, AB
Westcorp is seeking a capable Office Administrator for the Windsor Park Plaza/Lofts, comprising 752 rental units. The successful candidate is a front-line professional, providing support to…

Kelly Services (Canada), Ltd.

Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 21, 2026
Posting language: English
Posted: Oct 22, 2026

Original job description

Executive Assistant

Hybrid, with three days per week in the downtown Toronto office

Permanent, full-time

$100,000+ per year, plus 10% Bonus structure

Comprehensive benefits package

Employer-matching RRSP program

Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office environment.

This is a varied, hands-on role combining executive-level administrative support, routine accounting functions, office coordination, and event management.

The ideal candidate is resourceful, comfortable managing competing priorities, and willing to take ownership of a broad range of responsibilities while maintaining the highest standards of professionalism and confidentiality.

Responsibilities:

Provide comprehensive administrative support to the CEO and team, anticipating needs and ensuring priorities are managed efficiently.
Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics.
Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
Manage incoming communications, prioritize requests, and coordinate follow-up items.
Handle sensitive business and financial information with discretion.
Perform routine accounting functions, including processing invoices, tracking expenses, and maintaining accurate financial records and occasional in-person bank runs.
Assist with organizing financial documentation and supporting month-end administrative processes.
Oversee day-to-day office administration, including supplies, vendor relationships, and general office organization.
Plan, coordinate, and manage monthly office and team events, including scheduling, venue or catering arrangements, communications, and event logistics.
Coordinate internal and external meetings, ensuring materials, refreshments, and other requirements are prepared.
Support team activities and special projects, contributing to a positive and well-organized office environment.

Qualifications

Several years of experience as an Executive Assistant supporting a CEO, senior executive, or leadership team in a fast-paced professional environment.
Experience in financial services, private equity, investment management, or professional services would be an asset.
Strong organizational skills and the ability to manage multiple priorities with accuracy and attention to detail.
Excellent written and verbal communication skills and a polished, professional approach.
Demonstrated discretion and sound judgment when handling confidential information.
Proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and QuickBooks Online is an asset.
Strong initiative, a solutions-oriented mindset, and the ability to work independently.
A flexible, hands-on approach and willingness to assist wherever needed in a small office environment.

This position is ideal for a polished, dependable professional who enjoys a diverse role and takes pride in keeping a busy executive and small team organized and operating smoothly. The successful candidate will bring a balance of executive support, financial administration, and event coordination skills, along with the initiative and discretion required.

Why Kelly®

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work - just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary and non-traditional workstyles because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer, committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process, as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Apply About employer

More about this job

Responsibilities

Provide comprehensive administrative support to the CEO and team, including calendar and travel management, communications, document preparation, and meeting coordination. Handle routine accounting and office administration, and plan and coordinate team events and special projects.

Requirements

Several years of experience supporting a CEO, senior executive, or leadership team in a fast-paced professional environment are required; financial services or related industry experience is an asset. Candidates should have strong organizational and communication skills, discretion, proficiency with Microsoft Office, and a flexible, independent, hands-on approach; QuickBooks Online is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Business Writing
Communication
Confidentiality
Invoice Processing
Expense Tracking
Financial Recordkeeping
Office Administration
Vendor Management
Event Planning
Microsoft Outlook
Microsoft Office
QuickBooks Online

Benefits

Bonus
Employer-Matching RRSP

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Executive Administration
Calendar Management
Travel Coordination
Correspondence
Presentations
Reports
Confidential Information
Invoice Processing
Expense Tracking
Financial Records
Month-End Administration
Office Administration
Vendor Relationships
Event Management
Meeting Coordination
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
QuickBooks Online
Financial Services
Private Equity
Investment Management
Professional Services

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