Order Administrator

Kelly Services is currently seeking an experienced and detail-oriented Customer Service/Order Management Representative to join our client’s team in Markham.

Our client is looking for someone with a strong work ethic who thrives in a fast-paced environment and takes pride in accuracy and efficiency. If this sounds like you, we’d love to connect with you!

What you will do:

Order Management & Processing

• Manage end‑to‑end order processing from order receipt to final delivery.
• Enter and validate customer orders in ERP systems (e.g., SAP, Oracle, JD Edwards).
• Confirm product availability, batch release status, and lead times with planning and QA.
• Coordinate with production, warehousing, and logistics to ensure on‑time fulfillment.
• Prepare and verify required documentation (COAs, packing lists, invoices, SDS, customs documents).
• Track shipments and proactively communicate delays or changes.

Customer Communication & Support

• Serve as the primary contact for customer inquiries, order status updates, and issue resolution.
• Maintain strong relationships with pharmaceutical clients, distributors, and contract partners.
• Handle complaints, returns, and deviations in collaboration with QA and Quality Systems.
• Provide product information, pricing confirmation, and delivery schedules.

Compliance & Documentation

• Ensure all order‑related activities comply with GMP, GDP, ISO standards, and internal SOPs.
• Maintain accurate and audit‑ready records in ERP and CRM systems.
• Support internal and external audits by providing documentation and process details.
• Follow controlled document procedures for COAs, batch records, and regulatory paperwork.

Cross‑Functional Collaboration

• Work closely with Production Planning, QA/QC, Regulatory Affairs, Logistics, and Finance.
• Participate in S&OP discussions related to customer demand and inventory planning.
• Support continuous improvement initiatives in order management and customer experience.

What we are looking for:

• Post secondary education in business administration or a related field.
• 2–5 years of customer service or order management experience in pharmaceutical, biotech, or regulated manufacturing.
• 1+ years’ experience with end-to-end order processing.
• Previous experience with data entry, preparing quotes/invoices and customer orders is required.
• Effective communication skills (both verbal and written) is required.
• Advanced Excel experience is a must.
• Previous experience using QuickBooks, SalesForce and other ERPs is needed.

Why Apply?

Pay rate $26.00/hour + vacation pay

Opportunity for long-term, full-time employment (temp to perm)

This is for a current vacancy

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work - just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.