Procurement & NetSuite Specialist

Job description:

Kelly is recruiting a Procurement & NetSuite Specialist for a manufacturing client in Waterloo. This hands-on opportunity combines purchasing and supplier management with maintaining the NetSuite data and workflows that support production.

The successful candidate will help ensure materials are available when needed, supplier commitments are tracked, and manufacturing records are accurate. You will collaborate with production, engineering, logistics, and finance to support day-to-day operations and improve purchasing processes.

Responsibilities

Procurement and supplier management

• Source manufacturing components and evaluate suppliers based on pricing, quality, availability, and lead times.
• Obtain and compare quotations, negotiate terms, and identify alternative sources of supply.
• Set up vendors and maintain supplier records and documentation.
• Create and manage purchase orders, confirm delivery commitments, and follow up on shortages or delays.
• Monitor supplier performance and help resolve delivery, quality, and invoice discrepancies.
• Track material costs and identify opportunities to improve purchasing efficiency.

NetSuite and manufacturing data

• Create and maintain item records, vendor records, bills of materials, assemblies, and work orders.
• Maintain accurate purchasing and receiving information.
• Keep system records aligned with production priorities and approved engineering changes.
• Support data validation, imports, and consistent master-data practices.
• Develop saved searches and reports for open purchase orders, material shortages, and supplier performance.
• Document procedures and support users in following established workflows.

Qualifications

• 3 to 5 years of purchasing or procurement experience in manufacturing, hardware, technology, or equipment production.
• Hands-on NetSuite experience in a manufacturing or procurement environment.
• Familiarity with item records, BOMs, work orders, purchase orders, and receiving transactions.
• Strong supplier-management and negotiation skills.
• Clear communication and confidence following up on supplier commitments.
• Strong Excel or Google Sheets skills, including reporting and data validation.
• Excellent organization, attention to detail, and judgment around purchasing controls.
• A degree or diploma in Supply Chain, Business, Engineering, Information Systems, or a related field.

Preferred Assets

• Experience as a NetSuite power user or administrator.
• Familiarity with saved searches, workflows, and data cleanup.
• NetSuite certification or a supply chain designation.
• Experience with engineering change control and quality-management procedures.

Work Arrangement

This position is fully on-site in Waterloo and involves close collaboration with the production team.