Administrative Support Specialist

Kelly Services is seeking a diligent and detail-oriented Administrative Support Specialist to support our prestigious client, Dow Chemical Canada, in Fort Saskatchewan.

Position Details

• Job Title: Administrative Support Specialist
• Location: Fort Saskatchewan, Alberta
• Employment Type: Contract assignment through Kelly Services
• Assignment Duration: 12–18 months
• Reason for Assignment: Maternity leave coverage
• Schedule Options:
• Standard 8-hour workday
• 9/80 schedule
• Typical Start Times: Between 6:30 a.m. and 8:30 a.m.
• Overtime: Minimal overtime may be required; no regular overtime is expected

Key Responsibilities

• General office/building administration support.
• Answer employee questions and assist with office-related requests.
• Manage printers and office equipment follow-up.
• Support document management and records retention activities.
• Maintain document organization within SharePoint and related systems.
• Track document reviews and ensure compliance with retention requirements.
• Support learning/training administration and learning management systems.
• Coordinate visitor logistics, meetings, lunches, and site visits.
• Assist with calendar management for leaders.
• Book conference rooms and manage meeting logistics.
• Order office supplies and support miscellaneous office needs.
• Coordinate solutions for facility-related issues such as equipment replacements.
• Required Skills & Experience
• Strong administrative support background.
• Excellent organizational skills and attention to detail.
• Strong Microsoft Office and general computer skills.
• Experience managing documents and records.
• Ability to multitask and support a variety of administrative functions.
• Preferred Skills
• SharePoint experience strongly preferred.
• Experience with Learning Management Systems (LMS) preferred.
• Previous document control, records management, or document organization experience beneficial.
• Additional Requirements
• Must have reliable transportation and be willing to drive as needed for business-related tasks.
• Potential access to company purchasing card (P-Card) and budget/forecasting information.
• Credit check recommended due to potential financial responsibilities.
• No TWIC card required.
• No routine PPE requirements; PPE will be provided if site access is needed.
• Work Environment
• Administrative office environment within a manufacturing facility.
• Business casual dress code (jeans acceptable if appropriate).
• Candidate should be comfortable supporting both office personnel and site leadership.
• Interview Process
• Preference for in-person interviews for local candidates.
• Virtual interviews acceptable for non-local candidates or scheduling flexibility.
• Candidate Profile
• Organized, proactive administrative professional.
• Comfortable supporting multiple leaders and handling varied daily responsibilities.
• Strong customer service mindset and ability to manage competing priorities.
• Quick learner who can adapt to internal systems and processes.

Kelly Benefits we offer!

• Healthcare fully covered, starting after 3 months of service and 100% paid by Kelly
• 11 paid statutory holidays
• Vacation pay plan

If you possess the required experience and skills, and thrive in a dynamic and supportive environment, we encourage you to apply for this exciting opportunity with Kelly Services and Dow Chemical Canada.