Office & administration jobs in Canada

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Added 6 days ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 6 days ago
CO
Operations Supervisor - Water Treatment Plant (Full-Time)
City of Thunder Bay
Thunder Bay, ON
- Full-time
Must have proven experience in the operation of microcomputers and SCADA (Supervisory Control and Data Acquisition) systems · Must have proven decision making abilities and excellent communication and report writing skills
Added 6 days ago
UO
Administrative Manager, Finance and Operations
University of Waterloo
Waterloo, ON · Psychology, Anthropology, Soci
- Full-time
Oversee general office administration and ensures departmental procedures align with university standards.
Added 6 days ago
UO
Administrative Officer
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
…for supporting the day-to-day administrative oversight of the Office of the President (OTP). The Administrative Officer provides support across the OTP portfolio. This portfolio requires…
Added 6 days ago
UO
Administrative Assistant
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
…senior leaders in the Secretariat. The role ensures coordinated office operations, sound financial administration, and consistent application of institutional policies and procedures. By…
Added 6 days ago
IR
Administrative Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Added 6 days ago
IR
Admitting Clerk - Outpatient
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Internship
Medical Office Assistant / Medical Secretary Certification
Added 6 days ago
SH
Administrative Assistant
Shared Health-Soins Communs
Minnedosa, MB
- Full-time
Graduate and/or certification from a recognized Business Administration Program
Added 6 days ago
SH
Administrative Assistant 4 - Central Support Services
Shared Health-Soins Communs
Winnipeg, MB
- Internship
Must have excellent English communication skills, both oral and written
Added 6 days ago
Administrative Assistant - Chair and Faculty - Biomedical Sciences
University of Guelph
Guelph, ON
One (1) year post-secondary education (College diploma related to office administration or undergraduate degree is preferred).
Added 6 days ago
Administrative Assistant 4 - Central Support Services
Winnipeg Regional Health Authority
Winnipeg, MB
Must have excellent English communication skills, both oral and written
Added 6 days ago
Admitting Clerk - Outpatient
Winnipeg Regional Health Authority
Selkirk, MB
Medical Office Assistant / Medical Secretary Certification
Added 6 days ago
Administrative Assistant
Winnipeg Regional Health Authority
Minnedosa, MB
Graduate and/or certification from a recognized Business Administration Program
Added 6 days ago
Nursing Assistant (Unit Clerk Assistant)
Winnipeg Regional Health Authority
Winnipeg, MB
Added 6 days ago
Administrative Clerk
Winnipeg Regional Health Authority
Ashern, MB
Added 6 days ago
MANAGEMENT CONSULTANT
City of Toronto
Toronto, ON
Post-secondary education in a relevant field such as Business Administration or an equivalent combination of relevant experience and/or education.
Added 6 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 6 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 6 days ago
BG
Receptionist
Brandt Group of Companies
Regina, SK
- Full-time
Order and maintain inventory of office supplies at cost-effective pricing.
Added 6 days ago
K
Executive Assistant
Kelly
Toronto, ON
- $90 to $110 CAD / hour
- Full-time
Hybrid, with three days per week in the downtown Toronto office
Added 6 days ago
ST
Senior Materials Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
Proficiency in Microsoft Office, particularly Excel, and experience using inventory, procurement, ERP, or project management systems.
Added 6 days ago
E
Bookkeeper/Office Administrator
EarthEx
Selkirk, MB · East Selkirk, MB
- Part-time
Experience in HR and general office administration is preferred.
Added 6 days ago
S
Inventory & Procurement Specialist- Calgary
Slalom
Calgary, AB
- Full-time
Hybrid/In office: We are hybrid but there are expectations that if your team leader or client requires you onsite that you are able to meet those expectations/requirements
Added 6 days ago
VG
Executive Assistant
Vuntut Gwitchin Government
Old Crow, YT
- Full-time
The Executive Assistant provides administrative support to Chief & Council and the Executive Office. As the Senior Administrative position, the Executive Assistant oversees the VGFN…
Added 6 days ago
W
Senior Procurement Contract Specialist
Worley
Markham, ON · Oakville, ON
- Full-time
We are seeking an experienced Senior Procurement Contracts Specialist to provide contract administration and commercial support for major capital projects while maintaining direct…

Kelly

Executive Assistant

Toronto, ON, Canada

$90 to $110 CAD / hour · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $90 to $110 CAD / hour
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Executive Assistant

Hybrid, with three days per week in the downtown Toronto office

Permanent, full-time

$100,000+ per year, plus Bonus structure

Comprehensive benefits package

Employer-matching RRSP program

Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office environment.

This is a varied, hands-on role combining executive-level administrative support, routine accounting functions, office coordination, and event management.

The ideal candidate is resourceful, comfortable managing competing priorities, and willing to take ownership of a broad range of responsibilities while maintaining the highest standards of professionalism and confidentiality.

Responsibilities

Provide comprehensive administrative support to the CEO and team, anticipating needs and ensuring priorities are managed efficiently.
Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics.
Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
Manage incoming communications, prioritize requests, and coordinate follow-up items.
Handle sensitive business and financial information with discretion.
Perform routine accounting functions, including processing invoices, tracking expenses, and maintaining accurate financial records and occasional in-person bank runs.
Assist with organizing financial documentation and supporting month-end administrative processes.
Oversee day-to-day office administration, including supplies, vendor relationships, and general office organization.
Plan, coordinate, and manage monthly office and team events, including scheduling, venue or catering arrangements, communications, and event logistics.
Coordinate internal and external meetings, ensuring materials, refreshments, and other requirements are prepared.
Support team activities and special projects, contributing to a positive and well-organized office environment.

Qualifications

Several years of experience as an Executive Assistant supporting a CEO, senior executive, or leadership team in a fast-paced professional environment.
Experience in financial services, private equity, investment management, or professional services would be an asset.
Strong organizational skills and the ability to manage multiple priorities with accuracy and attention to detail.
Excellent written and verbal communication skills and a polished, professional approach.
Demonstrated discretion and sound judgment when handling confidential information.
Proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and QuickBooks Online is an asset.
Strong initiative, a solutions-oriented mindset, and the ability to work independently.
A flexible, hands-on approach and willingness to assist wherever needed in a small office environment.

This position is ideal for a polished, dependable professional who enjoys a diverse role and takes pride in keeping a busy executive and small team organized and operating smoothly. The successful candidate will bring a balance of executive support, financial administration, and event coordination skills, along with the initiative and discretion required.

Why Kelly®

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work - just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary and non-traditional workstyles because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer, committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process, as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location and job type. Kelly offers eligible employees a group benefit program that includes extended healthcare (drug plan, professional and medical services), dental, life, and emergency travel assistance. In addition, employees are entitled to holiday and vacation pay in accordance with provincial labour law. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community in Canada.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide comprehensive administrative support to the CEO and team, including calendar and travel management, communications, document preparation, and coordination of meetings. Handle routine accounting and office administration, organize monthly events, and support team activities and special projects.

Requirements

Several years of experience supporting a CEO, senior executive, or leadership team in a fast-paced professional environment are required; experience in financial services, private equity, investment management, or professional services is an asset. Candidates should demonstrate strong organization, communication, discretion, initiative, and proficiency with Microsoft Office; QuickBooks Online experience is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Business Writing
Document Preparation
Communication Management
Confidentiality
Invoice Processing
Expense Tracking
Financial Recordkeeping
Office Administration
Vendor Management
Event Planning
Microsoft Office
QuickBooks Online

Benefits

Bonus
Employer-Matching RRSP
Extended Healthcare
Prescription Drug Coverage
Dental Insurance
Life Insurance
Emergency Travel Assistance
Holiday Pay
Vacation Pay

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Calendar Management
Meeting Coordination
Domestic Travel
International Travel
Correspondence
Presentations
Reports
Confidential Information
Invoice Processing
Expense Tracking
Financial Records
Month-End Administration
Office Administration
Vendor Relationships
Event Management
Financial Services
Private Equity
Investment Management
Professional Services
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
QuickBooks Online

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Office & administration jobs in Canada

Administrative Assistant 3 - Records

Operations Supervisor - Water Treatment Plant (Full-Time)

Administrative Manager, Finance and Operations

Administrative Officer

Administrative Assistant

Administrative Clerk

Admitting Clerk - Outpatient

Administrative Assistant

Administrative Assistant 4 - Central Support Services

Administrative Assistant - Chair and Faculty - Biomedical Sciences

Administrative Assistant 4 - Central Support Services

Admitting Clerk - Outpatient

Administrative Assistant

Nursing Assistant (Unit Clerk Assistant)

Administrative Clerk

MANAGEMENT CONSULTANT

Fellowship and Bursary Administrative Assistant