Executive Assistant

Executive Assistant

Hybrid, with three days per week in the downtown Toronto office

Permanent, full-time

$100,000+ per year, plus Bonus structure

Comprehensive benefits package

Employer-matching RRSP program

Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office environment.

This is a varied, hands-on role combining executive-level administrative support, routine accounting functions, office coordination, and event management.

The ideal candidate is resourceful, comfortable managing competing priorities, and willing to take ownership of a broad range of responsibilities while maintaining the highest standards of professionalism and confidentiality.

Responsibilities

• Provide comprehensive administrative support to the CEO and team, anticipating needs and ensuring priorities are managed efficiently.
• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
• Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics.
• Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
• Manage incoming communications, prioritize requests, and coordinate follow-up items.
• Handle sensitive business and financial information with discretion.
• Perform routine accounting functions, including processing invoices, tracking expenses, and maintaining accurate financial records and occasional in-person bank runs.
• Assist with organizing financial documentation and supporting month-end administrative processes.
• Oversee day-to-day office administration, including supplies, vendor relationships, and general office organization.
• Plan, coordinate, and manage monthly office and team events, including scheduling, venue or catering arrangements, communications, and event logistics.
• Coordinate internal and external meetings, ensuring materials, refreshments, and other requirements are prepared.
• Support team activities and special projects, contributing to a positive and well-organized office environment.
  
  

Qualifications

• Several years of experience as an Executive Assistant supporting a CEO, senior executive, or leadership team in a fast-paced professional environment.
• Experience in financial services, private equity, investment management, or professional services would be an asset.
• Strong organizational skills and the ability to manage multiple priorities with accuracy and attention to detail.
• Excellent written and verbal communication skills and a polished, professional approach.
• Demonstrated discretion and sound judgment when handling confidential information.
• Proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and QuickBooks Online is an asset.
• Strong initiative, a solutions-oriented mindset, and the ability to work independently.
• A flexible, hands-on approach and willingness to assist wherever needed in a small office environment.
  
  

This position is ideal for a polished, dependable professional who enjoys a diverse role and takes pride in keeping a busy executive and small team organized and operating smoothly. The successful candidate will bring a balance of executive support, financial administration, and event coordination skills, along with the initiative and discretion required.

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About Kelly®

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As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location and job type. Kelly offers eligible employees a group benefit program that includes extended healthcare (drug plan, professional and medical services), dental, life, and emergency travel assistance. In addition, employees are entitled to holiday and vacation pay in accordance with provincial labour law. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community in Canada.

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About Kelly

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