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Added 45 mins ago
SO
Administrative Assistant
SERVPRO of Vacaville / Dixon
Grand Rapids, MB
- Full-time
An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This…
Added 1 hour ago
SP
client services assistant (csa)
Service Plus Aquatics Inc
Burlington, ON
- Full-time
Added 2 hours ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As an Executive Assistant, you play a critical role by providing direct support to the senior leadership team within RBC. You will be accountable for managing schedules, departmental events…
Added 2 hours ago
RB
Assistant Branch Manager
Royal Bank of Canada
Pointe-Claire, QC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team sales…
Added 2 hours ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Added 2 hours ago
Office Administrative Assistant
HealthCareersInSask.ca
Esterhazy, SK
Added 2 hours ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Added 3 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 3 hours ago
UO
Administrative Assistant
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
The Administrative Assistant provides comprehensive administrative and operational support to senior leaders in the Secretariat. The role ensures coordinated office operations, sound…
Added 3 hours ago
D
Financial Sercives Assistant
Desjardins
Amos, QC · Boucherville, QC · Brossard, QC · Châteauguay, QC · La Sarre, QC · Montreal, QC · Rouyn-Noranda, QC · Val-d'Or, QC
- Full-time
As an Wealth Management assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and…
Added 3 hours ago
D
Advisor, Securities
Desjardins
Amos, QC · La Sarre, QC · Montreal, QC · Rouyn-Noranda, QC · Val-d'Or, QC · Service Signature Abitibi-Témiscamingue et Nord-du-Québec
- Full-time
As an investment assistant, you help serve, prospect for, solicit, and develop and maintain business relationships with members and clients. You help sell securities products and services…
Added 3 hours ago
IR
Administrative Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
The Administrative Assistant – Clerk IV is responsible for general accounting functions and may provide general administrative services as it relates to the facility. The Administrative…
Added 3 hours ago
SH
Administrative Assistant
Shared Health-Soins Communs
Minnedosa, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 3 hours ago
L
Assistant Manager, Operations | Tanger Outlet
lululemon
Ottawa, ON
- Internship
The Assistant Manager, Operations role is an essential part of the store leadership team and is responsible for making sure our retail business runs smoothly and successfully. Assistant…
Added 3 hours ago
Administrative Assistant
Winnipeg Regional Health Authority
Minnedosa, MB
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 3 hours ago
Administrative Clerk
Winnipeg Regional Health Authority
Ashern, MB
The Administrative Assistant – Clerk IV is responsible for general accounting functions and may provide general administrative services as it relates to the facility. The Administrative…
Added 4 hours ago
RB
Mortgage Specialist Assistant
Royal Bank of Canada
Ottawa, ON
- Part-time
As a Mortgage Specialist assistant you will support a top producing Mortgage Specialist in meeting sales objectives and related activities by providing value added administrative service…
Added 4 hours ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 4 hours ago
K
Executive Assistant
Kelly
Toronto, ON
- $90 to $110 USD / hour
- Full-time
Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office…
Added 6 hours ago
TM
Senior Program Underwriting Specialist
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time
Reporting to the Assistant Vice President, Programs, and working closely with senior business leaders and peers support business and opportunities of various commercial lines programs in…
Added 6 hours ago
VP
Accounting Assistant
Venise Peintre
Rosemère, QC
- Full-time
Produce progress billing as soon as payment applications are validated by the project managers and the project assistant, and send invoices without delay to avoid collection lags.
Added 7 hours ago
PV
Permanent full-time (7.5 hrs per day) Administrative Assistant
Prairie Valley School Division
White City, SK
- Full-time
…communities, we invite you to apply for the Administrative Assistant position at Ecole White City School in the community of White City. Ecole White City School offers grade K - 8…
Added 7 hours ago
M
Licensed Assistant
Manulife
Montreal, QC
- Full-time
The Licensed Assistant plays a key role in supporting our Corporate Advisors by handling administrative tasks, client service, and account management. This individual must hold relevant…
Added 8 hours ago
IH
Administrative Assistant | Nursing Administration
Interior Health Authority
Salmon Arm, BC
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Nursing Administration team located at the Shuswap…
Added 8 hours ago
Assistant Manager, Reconciliation Operations (GWO)
Scotiabank
Toronto, ON
The Assistant Manager, in Reconciliation Operations is responsible for providing support to a team of subject matter experts in supporting the Branch and units within Global Operations in…

Kelly

Executive Assistant

Toronto, ON, Canada

$90 to $110 USD / hour · Full-time

Apply About employer

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Job details

Pay: $90 to $110 USD / hour
Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Executive Assistant

Hybrid, with three days per week in the downtown Toronto office

Permanent, full-time

$100,000+ per year, plus Bonus structure

Comprehensive benefits package

Employer-matching RRSP program

Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office environment.

This is a varied, hands-on role combining executive-level administrative support, routine accounting functions, office coordination, and event management.

The ideal candidate is resourceful, comfortable managing competing priorities, and willing to take ownership of a broad range of responsibilities while maintaining the highest standards of professionalism and confidentiality.

Responsibilities

Provide comprehensive administrative support to the CEO and team, anticipating needs and ensuring priorities are managed efficiently.
Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts.
Arrange domestic and international travel, including flights, accommodations, itineraries, and related logistics.
Prepare, proofread, and format correspondence, presentations, reports, and other business documents.
Manage incoming communications, prioritize requests, and coordinate follow-up items.
Handle sensitive business and financial information with discretion.
Perform routine accounting functions, including processing invoices, tracking expenses, and maintaining accurate financial records and occasional in-person bank runs.
Assist with organizing financial documentation and supporting month-end administrative processes.
Oversee day-to-day office administration, including supplies, vendor relationships, and general office organization.
Plan, coordinate, and manage monthly office and team events, including scheduling, venue or catering arrangements, communications, and event logistics.
Coordinate internal and external meetings, ensuring materials, refreshments, and other requirements are prepared.
Support team activities and special projects, contributing to a positive and well-organized office environment.

Qualifications

Several years of experience as an Executive Assistant supporting a CEO, senior executive, or leadership team in a fast-paced professional environment.
Experience in financial services, private equity, investment management, or professional services would be an asset.
Strong organizational skills and the ability to manage multiple priorities with accuracy and attention to detail.
Excellent written and verbal communication skills and a polished, professional approach.
Demonstrated discretion and sound judgment when handling confidential information.
Proficiency in Microsoft Office, particularly Outlook, Word, Excel, PowerPoint, and QuickBooks Online is an asset.
Strong initiative, a solutions-oriented mindset, and the ability to work independently.
A flexible, hands-on approach and willingness to assist wherever needed in a small office environment.

This position is ideal for a polished, dependable professional who enjoys a diverse role and takes pride in keeping a busy executive and small team organized and operating smoothly. The successful candidate will bring a balance of executive support, financial administration, and event coordination skills, along with the initiative and discretion required.

Why Kelly®

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work - just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary and non-traditional workstyles because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer, committed to employing a diverse workforce and providing accommodation for people with disabilities in all parts of the hiring process, as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location and job type. Kelly offers eligible employees a group benefit program that includes extended healthcare (drug plan, professional and medical services), dental, life, and emergency travel assistance. In addition, employees are entitled to holiday and vacation pay in accordance with provincial labour law. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community in Canada.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

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More about this job

Responsibilities

Provide comprehensive administrative support to the CEO and team, including calendar and travel management, communications, document preparation, and coordination of meetings. Handle routine accounting and office administration, organize monthly events, and support team activities and special projects.

Requirements

Several years of experience supporting a CEO, senior executive, or leadership team in a fast-paced professional environment are required; experience in financial services, private equity, investment management, or professional services is an asset. Candidates should demonstrate strong organization, communication, discretion, initiative, and proficiency with Microsoft Office; QuickBooks Online experience is an asset.

Skills

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Business Writing
Document Preparation
Communication Management
Confidentiality
Invoice Processing
Expense Tracking
Financial Recordkeeping
Office Administration
Vendor Management
Event Planning
Microsoft Office
QuickBooks Online

Benefits

Bonus
Employer-Matching RRSP
Extended Healthcare
Prescription Drug Coverage
Dental Insurance
Life Insurance
Emergency Travel Assistance
Holiday Pay
Vacation Pay

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Calendar Management
Meeting Coordination
Domestic Travel
International Travel
Correspondence
Presentations
Reports
Confidential Information
Invoice Processing
Expense Tracking
Financial Records
Month-End Administration
Office Administration
Vendor Relationships
Event Management
Financial Services
Private Equity
Investment Management
Professional Services
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
QuickBooks Online

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