Jobs in Canada

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Added 5 hours ago
AR
Engage Life Coordinator
Atria Retirement Canada
Fredericton, NB
- $16 to $19.2 CAD / hour
- Full-time
Must possess valid driver’s license
Added 6 hours ago
R|
Clinical Research Billing Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Research Institute of the MUHC is seeking a Clinical Research Billing Coordinator to join the Finance team and support financial operations related to clinical trials.
Added 16 hours ago
TC
Retail Customer Service Coordinator Full Time Marshalls / HomeSense - The Boardwalk
TJX Companies
Kitchener, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 17 hours ago
KW
Corporate Administration Coordinator
Kintetsu World Express Inc.
Mississauga, ON
- $44,000 to $45,000 CAD / year
- Contract
We are seeking a Corporate Administrative Coordinator to support the daily operations of our Operations Department and Brokerage. In this role, you will assist department staff with various…
Added 17 hours ago
TL
Service Writer
Transx Ltd
Vaudreuil-Dorion, QC
- Full-time
…providers of premier integrated transportation and logistics services across North America. With 11 locations across Canada and the USA, approximately 900 company employees, and over 4000…
Added 17 hours ago
RE
Events Supervisor
Ripley Entertainment Inc
Toronto, ON
- $48,000 to $52,000 CAD / year
Strong ability to market and sell event listings and services for corporate events.
Added 18 hours ago
R|
Clinical Research Billing Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Research Institute of the MUHC is seeking a Clinical Research Billing Coordinator to join the Finance team and support financial operations related to clinical trials.
Added 18 hours ago
NC
Operations Logistics Coordinator
Nasittuq Corporation
Ottawa, ON
- Full-time
Located in the heart of downtown Ottawa at our Contract Management Office (CMO) serves as the hub for corporate and contract management activities supporting operations across Canada's…
Added 1 day ago
LM
ADMINISTRATIVE SITE ASSISTANT - LONDON SITE
Laframboise Mechanical Electrical Ltd
London, ON
- Contract
…shaping careers. We specialize in fabrication and construction services, including general contracting services, piping, structural steel, sheet metal, millwrighting, electrical and…
Added 1 day ago
LG
ADMINISTRATIVE SITE ASSISTANT - LONDON SITE
Laframboise Groupe
London, ON
- Contract
…shaping careers. We specialize in fabrication and construction services, including general contracting services, piping, structural steel, sheet metal, millwrighting, electrical and…
Added 1 day ago
Polysomnography Technician
Winnipeg Regional Health Authority
Winnipeg, MB
Incumbent is required to work alternating weekly day and night shifts, including weekends
Added 1 day ago
Associate Director, Research Agreements
Queen's University
Kingston, ON
…engineering & construction, athletics & recreation, power generation, corporate shared services, and many…
Added 1 day ago
Support Services Coordinator
Queen's University
Kingston, ON
…engineering & construction, athletics & recreation, power generation, corporate shared services, and many…
Added 1 day ago
CO
Airport Manager
City of Prince Albert
Prince Albert, SK
- Full-time
Demonstrated knowledge of general aviation requirements, including private aviation, charter, corporate and specialty air services.
Added 1 day ago
S
Senior IT Infrastructure Project Coordinator – Healthcare Capital Projects
SereneAid
Regina, SK
- Full-time
Mandatory Qualification – Must Have
Added 1 day ago
Coordinator, Facility Management
Defence Construction Canada
QC
The Coordinator, Facility Management, manages and administers facility management contracts for the Client-Partners. The incumbent carries out all administrative activities and duties…
Added 1 day ago
Senior Specialist, Pursuits
R.V. Anderson Associates Limited
Toronto, ON · Dartmouth, NS
Research and retrieve relevant project, team, client, and corporate information.
Added 1 day ago
Coordinator, Facility Management
Defence Construction Canada
AB
The Coordinator, Facility Management, provides operations and maintenance services for Client-Partner facilities. The incumbent manages and administers contracts related to facility…
Added 1 day ago
Coordinator, Construction Services
Defence Construction Canada
AB
We’re looking for a Coordinator, Construction Services who thrives in a fast-paced environment, someone skilled in contract administration, communication, and risk management - ready to…
Added 1 day ago
Project Coordinator
Toronto Transit Commission
Toronto, ON
…places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of…
Added 1 day ago
RC
Receptionist
Randstad Canada
Concord, ON
- $21 to $23 CAD / hour
- Contract
…support while working autonomously at the front desk of a busy corporate…
Added 1 day ago
TE
Manager, Clinical Research Services
Toronto East Health Network
Toronto, ON
- Full-time
…people in East Toronto, as our next Manager, Clinical Research Services. As part of the Toronto East Health Network (TEHN), MGH is deeply committed to embedding research, innovation, and…
Added 1 day ago
BB
Coordinator, Human Resources (CDR-CP12-004)
BCS Bethany Care Society
Calgary, AB
- Full-time
Reporting to the Director, Human Resources Operations, the HR Coordinator manages day-to-day HR operations for assigned departments and sites, supporting the end-to-end employee lifecycle…
Added 1 day ago
Coordinator, Health and Safety
Defence Construction Canada
SK
As a Coordinator, Health & Safety, you'll play a key role in supporting construction sites and regional offices by providing practical guidance and support on health and safety practices.…
Added 1 day ago
CO
310T Mechanic – Fleet Services
City of Orillia
Orillia, ON
- $31.12 to $31.98 CAD / hour
Candidates must possess an Ontario 310T Truck and Coach License for hiring

Kelly

Office & Operations Coordinator

Toronto, ON, Canada
Etobicoke, ON, Canada

$55 to $65 CAD / hour · Full-time

Apply on mykelly.com About employer

Application link verified · Oct 12, 2026. Applications open in a new tab.

Job details

Pay: $55 to $65 CAD / hour
Job type: Full-time
Apply by: Dec 13, 2026
Experience: 2–5 years of experience in an Office Coordinator, Office Administrator or Operations Coordinator role.
Posting language: English
Posted: Nov 13, 2026

Original job description

$55,000–$65,000 per year, commensurate with experience.

Etobicoke, Ontario

Our client is seeking a highly organized, versatile and detail-oriented Office & Operations Coordinator to support the day-to-day operations of the organization.

This is a hands-on, multifaceted role encompassing accounting and financial administration, membership coordination, office operations, HR administration and board support. The successful candidate will be comfortable wearing multiple hats, managing competing priorities and working independently while collaborating with internal stakeholders and external service providers.

Reporting to the CEO, the Office & Operations Coordinator will play an important role in maintaining efficient administrative processes, ensuring accurate financial and membership records, coordinating office activities and supporting the organization's overall operational requirements. This individual will also serve as a key liaison between the organization and its external bookkeeping and CRM providers.

Responsibilities

Accounting & Financial Administration

Enter financial data, prepare and issue invoices, and track payments related to events and corporate partner agreements.
Monitor outstanding receivables and follow up on overdue payments.
Prepare monthly reconciliations between CRM records and the accounting system.
Reconcile monthly corporate Visa statements and maintain accurate financial records.
Process cheque deposits, payments and other routine financial transactions.
Coordinate quarterly budgeting and forecasting activities with organizational leadership.
Assist the external bookkeeper with annual audit preparation.
Monitor financial procedures and internal controls to ensure accuracy and consistency.

Membership Administration

Process new membership applications, establish member profiles and ensure database information is accurate and complete.
Coordinate the annual membership renewal process in collaboration with the Membership & Marketing team.
Maintain membership records and support reporting and statistical requirements.

Office Administration & Operations

Coordinate general office operations, including facilities, office supplies, equipment and administrative requirements.
Manage relationships with external vendors and service providers, including telecommunications and CRM providers.
Maintain office procedures and administrative manuals.
Coordinate mailings, courier packages and document filing in accordance with established procedures.
Assist with IT and office-related requests and ensure the general office environment is well maintained.
Provide administrative support to various departments and team members as required.

Human Resources & Board Support

Assist with employees onboarding and offboarding, HR administration, health and safety compliance and staff training coordination.
Maintain office policies, procedures and related documentation.
Track committee member appointments and terms, coordinate distribution of role descriptions and terms of reference, and prepare acknowledgements upon completion of appointments.
Assist with recruitment administration, including preparing and posting job advertisements and ensuring timely website publication.
Support website updates and content maintenance in collaboration with the Membership & Marketing team.
Assist the CEO with Board documentation, branch compliance and required filings.
Coordinate logistics for national leadership meetings and other organizational events.

Qualifications

Post-secondary education in Accounting, Finance, Business Administration or a related discipline.
2–5 years of experience in an Office Coordinator, Office Administrator or Operations Coordinator role.
Previous experience within an association, non-profit or membership-based organization would be an asset.
Solid understanding of accounting principles and experience with invoices, reconciliations and financial administration.
Advanced proficiency in Microsoft Excel and/or Google Sheets.
Experience working with CRM databases and accounting systems.
Familiarity with HR administration, policies and procedures would be considered an asset.
Strong organizational, time management and problem-solving skills.
Excellent attention to detail and accuracy, particularly when handling financial and membership records.
Strong written and verbal communication and interpersonal skills.
Ability to manage multiple responsibilities, prioritize competing deadlines and adapt to changing needs.
A proactive, resourceful and hands-on approach to problem-solving.
Ability to work independently while contributing positively within a collaborative team environment.

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further - apply today!

Why Kelly®

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work - just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary and non-traditional workstyles because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer, committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process, as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location and job type. Kelly offers eligible employees a group benefit program that includes extended healthcare (drug plan, professional and medical services), dental, life, and emergency travel assistance. In addition, employees are entitled to holiday and vacation pay in accordance with provincial labour law. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community in Canada.

Get a complete career fit with Kelly®.

You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing a workplace environment that is inclusive and respects the dignity of those in our workforce. Consistent with that commitment, Kelly will ensure that persons who are otherwise able to work are not unfairly excluded from doing so based upon any grounds protected by applicable human rights legislation, and will make all reasonable efforts to accommodate the needs of applicants and employees in all employment processes including but not limited to, hiring, advancement, discharge, compensation, or training.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

Apply on mykelly.com About employer

More about this job

Responsibilities

Manage financial administration, including invoices, payment tracking, reconciliations, routine transactions, budgeting support, and audit preparation. Coordinate membership records, office operations, vendor relationships, HR administration, board support, and organizational meetings and events.

Requirements

A post-secondary education in accounting, finance, business administration, or a related discipline and 2–5 years of relevant office or operations coordination experience are requested. Candidates should have accounting and reconciliation knowledge, advanced spreadsheet skills, CRM and accounting system experience, strong organizational and communication abilities, and the capacity to manage competing priorities.

Skills

Accounting
Financial Administration
Invoicing
Account Reconciliation
Microsoft Excel
Google Sheets
CRM Database Management
Membership Administration
Office Operations
Vendor Management
Human Resources Administration
Board Support
Budgeting and Forecasting
Recordkeeping
Time Management
Written and Verbal Communication

Benefits

Extended Healthcare
Dental Insurance
Life Insurance
Emergency Travel Assistance
Holiday Pay
Vacation Pay

Visa sponsorship

Not detected in the job text

Keywords

Accounting
Financial Administration
Invoices
Receivables
Reconciliations
Corporate Visa Statements
Budgeting
Forecasting
Audit Preparation
Internal Controls
Membership Administration
CRM
Accounting Systems
Microsoft Excel
Google Sheets
Office Operations
Vendor Management
Facilities
Human Resources Administration
Onboarding
Offboarding
Health and Safety Compliance
Recruitment Administration
Website Content Maintenance
Board Documentation
Branch Compliance
Event Coordination

Seniority

Mid level

Tools

Microsoft Excel
Google Sheets
CRM system
Accounting system

Languages

English

Fields of study

Accounting
Finance
Business Administration

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Work requirements

Jobs in Canada