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Added 44 mins ago
JA
Base Administrator
Jazz Aviation LP
Vancouver, BC
- Full-time
Added 58 mins ago
TS
Sales Administrator
The Seaboard Transport Group
Toronto, ON · North York, ON
- Full-time
Harmac is looking for a motivated and customer-focused Sales Administrator to help grow and support our Bulk customer base. In this foundational sales role, you will identify new business…
Added 1 hour ago
TU
Manager, Head Office & Facilities
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Added 2 hours ago
PO
Administrative Coordinator
Peak of the Market Ltd.
Winnipeg, MB
- Full-time
…get-things-done role that supports the day-to-day operations of the office, the Senior Executive Assistant to the CEO, and various departments across Peak. This is a varied role where no…
Added 2 hours ago
UO
Manager, Head Office & Facilities
University of British Columbia
Vancouver, BC · UBCV | Civil and Mechanical Engineering Building (CEME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Added 3 hours ago
AT
administrative officer
Ancor Transport Ltd
Surrey, BC
- Full-time
Added 3 hours ago
OL
Part-Time Teacher Administrator
Oxford Learning Centres Inc.
AB · Edmonton, AB
- Part-time
…is looking for a dynamic, organized, and motivated Teacher Administrator to help students build confidence and achieve academic…
Added 3 hours ago
NZ
Office Manager and Consular Adviser, Vancouver
New Zealand Trade and Enterprise
Vancouver, BC
- Full-time
NZTE operates a hybrid work environment. This role requires a regular (3-4 days per week) in-office presence to support the team, consular services, and the day-to-day operations of the…
Added 3 hours ago
NZ
Office Manager and Consular Adviser, Vancouver
New Zealand Trade and Enterprise
Vancouver, BC
- Full-time
NZTE operates a hybrid work environment. This role requires a regular (3-4 days per week) in-office presence to support the team, consular services, and the day-to-day operations of the…
Added 4 hours ago
FS
Area Safety Manager
First Student
Toronto, ON · Scarborough, ON
- Full-time
Added 4 hours ago
Surface Land Administrator
Conifer Energy, Inc.
Calgary, AB
We are recruiting for permanent full-time experienced Surface Land Administrator. This role supports the Land Department by ensuring efficient, accurate, and compliant day-to-day…
Added 4 hours ago
AL
Senior Payroll Administrator
AGAT Laboratories
Calgary, AB
- Full-time
AGAT is hiring a Senior Payroll Administrator, for a full-time permanent po
Added 4 hours ago
Systems Developer, PAAS / Développeur de systèmes, PAAS
Tower Research Capital
Montreal, QC
Added 4 hours ago
SN
Office Coordinator - Long Term Care
S&R Nursing Homes
Windsor, ON
- Full-time
Support our Home in the Office Coordinator role where you keep daily life running smoothly, from warm phone greetings to billing and admission contracts.
Added 4 hours ago
H
Leasing Manager
Hays
Vancouver, BC
- $60,000 to $70,000 CAD / year
- Full-time
…of residential rental communities, along with select retail, office and industrial…
Added 4 hours ago
N
Gestionnaire des opérations d’affaires - Évaluation et services-conseils, Canada | Business Operations Manager, Canada Valuation & Advisory
Newmark
Montreal, QC
- Full-time
Added 4 hours ago
Administrator Assistant
Government of Alberta
AB
Added 5 hours ago
A
Office Administrator
Armco
Montreal, QC
- Full-time
We are currently looking for a bilingual Office Administrator to join our Armco team. The Office Administrator supports the efficient day-to-day operation of the Armco office. This role…
Added 5 hours ago
A
Laboratory Administrator
Adecco
Lloydminster, AB
- $28 to $35 CAD / hour
- Full-time
Reporting to the Canadian Refining Laboratory Manager, the Laboratory Administrator provides administrative and coordination support to the Lloydminster Refinery Laboratory. This role is…
Added 5 hours ago
T
Cloud Administrator – Microsoft Azure
Techso
Montreal, QC
- Full-time
Techso is looking for a Cloud Administrator – Microsoft Azure to support clients in designing, deploying, securing, and optimizing their cloud environments.
Added 5 hours ago
MR
Linux System Administrator/ Business Operations
Motion Recruitment
Toronto, ON
- $90,000 to $110,000 USD / year
- Full-time
An established financial services organization is seeking a Linux Systems Administrator to help drive the reliability, security, and modernization of a large-scale enterprise Linux platform…
Added 5 hours ago
PP
administrative officer
Pita Pit
Brandon, MB
- Full-time
Added 5 hours ago
C&
Parking Coordinator
Cushman & Wakefield
Saskatoon, SK
- Full-time
Added 5 hours ago
B
Branch Operations Administrator, Nesbitt Burns (contract)
BMO
Montreal, QC · MCGC
- Full-time
Added 5 hours ago
BC
Project Manager (Construction Manager)
Bantrel Co.
Toronto, ON
- $150,000 to $170,000 CAD / year
- Full-time
…procurement services from our primary Calgary, Edmonton and Toronto office locations and delivers…

Kelly

Project Administrator II

Toronto, ON, Canada
North York, ON, Canada

💰 Up to $29.50/hour + 4% Vacation Pay · Contract

Apply About employer

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Job details

Pay: 💰 Up to $29.50/hour + 4% Vacation Pay
Job type: Contract
Apply by: Nov 4, 2026
Experience: ✅ Minimum 3 years of administrative, project coordination, or office support experience
Posting language: English
Posted: Oct 5, 2026

Original job description

Project Administrator II

📍 North York, ON or Chatham, ON (Hybrid)

💰 Up to $29.50/hour + 4% Vacation Pay

📅 12-Month Contract (Potential Extension)

🕒 Monday-Friday | Core Business Hours

We are seeking a highly organized Project Administrator II to support a dynamic team responsible for community engagement, stakeholder coordination, and project administration across Ontario. This role is ideal for an administrative professional who enjoys balancing multiple priorities, coordinating meetings and events, maintaining accurate records, and supporting projects in a fast-paced environment.

First Nations, Métis, and Inuit candidates are strongly encouraged to apply. Experience working with Indigenous communities, organizations, or engagement initiatives will be considered a significant asset.

What You'll Do

Administrative & Project Support

Manage shared mailboxes and enter correspondence into tracking systems.
Prepare, edit, and format letters, presentations, briefing notes, reports, and meeting materials.
Coordinate meetings, maintain calendars, and track action items.
Attend meetings and prepare detailed meeting minutes.
Maintain stakeholder databases, contact lists, and distribution groups.
Support document management, quality assurance, and records retention activities.

Community & Event Coordination

Coordinate community meetings, workshops, and engagement activities.
Arrange venues, catering, accommodations, and event logistics.
Manage promotional materials and event inventories.
Assist with sponsorship and community investment initiatives.

Documentation & Compliance

Review and maintain consultation and engagement records.
Support preparation of regulatory and project-related documentation.
Organize project files and correspondence in accordance with record management standards.
Assist with maintaining SharePoint sites and team documentation.

What We're Looking For

✅ Minimum 3 years of administrative, project coordination, or office support experience

✅ Strong proficiency with:

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
SharePoint
Document management systems

✅ Excellent:

Written and verbal communication skills
Organization and time management
Ability to prioritize competing deadlines
Attention to detail and accuracy

✅ Comfortable working independently while collaborating with multiple stakeholders and project teams.

Nice-to-Have Qualifications

Post-secondary education in Business Administration, Office Administration, Project Management, or a related field.
Experience supporting community engagement, consultation, stakeholder relations, or regulatory projects.
Experience working with Indigenous communities or organizations is considered a strong asset.
Exposure to Salesforce, Power BI, or similar systems.

Why Join?

Long-term contract with potential for extension.
Hybrid work environment with flexibility.
Opportunity to support meaningful community and engagement initiatives across Ontario.
Collaborative and inclusive team culture.
Gain experience supporting large-scale projects and regulatory activities.

Apply today if you are a detail-oriented administrator who thrives in a collaborative environment and enjoys supporting projects from planning through execution.

Use AI for Hiring: Our recruitment process for this role includes the use of AI-based tools to help evaluate candidate qualifications and screen applications.

Why Kelly?

At Kelly®, we’re committed to finding rewarding opportunities that help you thrive - both professionally and personally. We partner with leading organizations across industries, connecting talented individuals to roles that fit their skills, interests, and goals. As part of the Kelly team, you’ll have access to a diverse network, ongoing career support, and resources to help you succeed. We value inclusion, respect, and work-life balance, and we offer competitive pay and benefits. Join us and discover what’s next for your career!

Apply About employer

More about this job

Responsibilities

Provide administrative and project support by managing correspondence, preparing documents, coordinating meetings, recording minutes, and maintaining stakeholder information and project records. Coordinate community meetings and events, support engagement and regulatory documentation, and assist with SharePoint and records management.

Requirements

At least three years of administrative, project coordination, or office support experience is required, along with proficiency in Microsoft Office, SharePoint, and document management systems. Strong communication, organization, prioritization, and attention to detail are expected; post-secondary education and experience with community engagement or Indigenous organizations are assets.

Skills

Project Administration
Administrative Support
Project Coordination
Meeting Coordination
Minute Taking
Stakeholder Coordination
Community Engagement
Event Coordination
Document Management
Records Retention
Microsoft Office
SharePoint
Written Communication
Verbal Communication
Time Management
Attention to Detail

Benefits

Vacation Pay

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Administrative Support
Project Coordination
Community Engagement
Stakeholder Coordination
Indigenous Communities
Meeting Coordination
Meeting Minutes
Event Logistics
Consultation Records
Regulatory Documentation
Document Management
Records Retention
Quality Assurance
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
SharePoint
Salesforce
Power BI
Stakeholder Databases
Sponsorship
Community Investment
Correspondence Tracking

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