Project Coordinator / Group Administrator

Immediate Hiring | Project Coordinator / Group Administrator | Mississauga, ON (Hybrid) | Apply Now!

The bank is seeking a highly organized and detail-oriented Project Coordinator / Group Administrator to support departmental operations, workforce management, and leadership activities. The role involves headcount reporting, recruitment tracking, employee onboarding and offboarding, executive presentations, meeting coordination, and general administrative support.

The ideal candidate will have strong Excel and PowerPoint skills, excellent organizational abilities, and experience supporting teams in a corporate, financial services, or technology environment.

Job Title: Project Coordinator / Group Administrator

Location: Mississauga, ON (Hybrid, 2-3 days per week in office)

Duration: 06 Months (Possible Extension/Conversion)

Key Responsibilities

• Maintain workforce trackers, headcount reports, contractor details, resource allocation records, and attrition data.
• Track open positions, recruitment pipelines, hiring metrics, contractor assignments, and contract end dates.
• Coordinate onboarding and offboarding activities, including documentation, equipment provisioning, workspace arrangements, and access requests.
• Prepare management reports, executive presentations, monthly updates, and departmental dashboards.
• Schedule meetings, prepare agendas, record meeting minutes, and track action items.
• Coordinate leadership calendars, travel arrangements, expense submissions, and team events.
• Maintain departmental procedures, onboarding checklists, compliance records, and email distribution lists.
• Support office administration, visitor arrangements, supplies management, and internal communications.
• Coordinate employee engagement initiatives, team celebrations, and departmental events.
• Collaborate with HR, Talent Acquisition, technology teams, vendors, and leadership to ensure smooth day-to-day operations.

Qualifications

• 4+ years of experience in project coordination, department administration, business support, or a similar role.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data management.
• Strong PowerPoint skills for preparing professional presentations and management reports.
• Working knowledge of Microsoft Word, Outlook, SharePoint, and Teams.
• Experience maintaining trackers, preparing reports, coordinating onboarding/offboarding, and managing administrative processes.
• Familiarity with Tableau, Power BI, Workday, Fieldglass, ServiceNow, or similar enterprise tools is an advantage.
• Excellent organizational, communication, time-management, and problem-solving skills.
• Ability to manage multiple priorities, maintain data accuracy, and handle confidential information professionally.
• Experience in banking, financial services, or a technology organization is preferred.
• A diploma or bachelor's degree in Business Administration, Human Resources, Communications, or a related field is preferred.