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Added 34 mins ago
E
Administrative Coordinator - Government
EvertzAV
Burlington, ON
- Full-time
Added 1 hour ago
LC
Store Administrator, Hourly Part Time Day
Loblaw Companies Limited
Victoria, BC
- Part-time
Added 1 hour ago
J
Project Manager (Engineering)
Jobgether
Canada
- $100,000 to $140,000 CAD / year
- Full-time
Added 1 hour ago
TU
Administrative Clerk
The University of British Columbia
Vancouver, BC
- $4,442 to $4,877 CAD / month
- Full-time
Added 3 hours ago
I
Project Engineer
ISL
Victoria, BC
- Full-time
…infrastructure and urban transportation projects from our Victoria office. You will sign drawings, run your own projects, manage construction and build lasting relationships with Island…
Added 3 hours ago
E
Personal Financial Administrator - FM HUB
E4C
AB · Edmonton, AB
- Full-time
Added 4 hours ago
A
Bookkeeper and Office Administrator
Averton
Vaughan, ON
- Full-time
…construction management company. We are looking for a Bookkeeper and Office Administrator to join our accounting team at our Vaughan head…
Added 4 hours ago
UO
Administrative Clerk
University of British Columbia
Vancouver, BC · UBCV | UBC Bookstore / NCE (BOOK)
- $4,442 to $4,877 CAD / month
- Full-time
Added 4 hours ago
E
Administrative Coordinator - Government
evertz.io
Burlington, ON
- Full-time
Added 5 hours ago
L
Ultra Miles logistics Inc. is hiring Office Administrator with LMIA
LMIA.CA
ON · Ontario, Canada
- Full-time
Added 5 hours ago
CI
Test Administrator (Psychological Assessments)
Calian in Space & Technology
Fredericton, NB
- Temporary
Added 5 hours ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Victoria, BC
- Part-time
Added 5 hours ago
B
Accounts Payable Administrator
BDO
Toronto, ON
- $43,000 to $65,000 CAD / year
- Full-time
BDO's National Office internal finance team is looking for an Accounts Payable Administrator f
Added 5 hours ago
Systems Administrator 3
British Columbia Lottery Corporation
BC · Hybrid - Kamloops or Vancouver, BC
Added 6 hours ago
DG
Engineering Administrator
DPS Group Global
Lunenburg, NS
- Contract
Engineering Administrator - Arcadis DPS, West Dublin
Added 6 hours ago
B
Facility Manager III
BGIS
Toronto, ON
- Full-time
Added 6 hours ago
CP
Admin Supervisor
Cheswold Park Hospital
Halifax, NS
- Full-time
Administrative Supervisor Office-Based (Calderdale)
Added 6 hours ago
CR
Senior Payroll Administrator
Canadian Red Cross
Canada
- Full-time
Added 6 hours ago
W
IT Specialist II
WCB-Alberta
AB · Edmonton - Jarvis
- Full-time
Added 6 hours ago
CU
Graduate Administrator
Carleton University
Ottawa, ON
- Other
Added 6 hours ago
CU
Graduate Administrator (Term)
Carleton University
Ottawa, ON
- Other
Added 7 hours ago
TB
Operations Administrator - (TBS) Contract
The Beer Store
Stoney Creek, ON
- Contract
Added 7 hours ago
ES
Desktop Senior Engineer
Epsilon Solutions Ltd.
Montreal, QC
- Full-time
Added 7 hours ago
C
Senior Application Support Specialist / Database Administrator
CGI
Halifax, NS
- Full-time
We are seeking an experienced Senior Application Support Specialist / Database Administrator (DBA) with extensive expertise in enterprise application support, database administration,…
Added 7 hours ago
T
Senior Network Security Administrator
Tangerine
Toronto, ON
- Full-time

Kelly

Project Coordinator / Group Administrator

Mississauga, ON, Canada

$31 to $36 CAD / hour · Contract

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Job details

Pay: $31 to $36 CAD / hour
Job type: Contract
Apply by: Nov 26, 2026
Experience: 4+ years of experience in project coordination, department administration, business support, or a similar role.
Posting language: English
Posted: Oct 27, 2026

Original job description

Immediate Hiring | Project Coordinator / Group Administrator | Mississauga, ON (Hybrid) | Apply Now!

The bank is seeking a highly organized and detail-oriented Project Coordinator / Group Administrator to support departmental operations, workforce management, and leadership activities. The role involves headcount reporting, recruitment tracking, employee onboarding and offboarding, executive presentations, meeting coordination, and general administrative support.

The ideal candidate will have strong Excel and PowerPoint skills, excellent organizational abilities, and experience supporting teams in a corporate, financial services, or technology environment.

Job Title: Project Coordinator / Group Administrator

Location: Mississauga, ON (Hybrid, 2-3 days per week in office)

Duration: 06 Months (Possible Extension/Conversion)

Key Responsibilities

Maintain workforce trackers, headcount reports, contractor details, resource allocation records, and attrition data.
Track open positions, recruitment pipelines, hiring metrics, contractor assignments, and contract end dates.
Coordinate onboarding and offboarding activities, including documentation, equipment provisioning, workspace arrangements, and access requests.
Prepare management reports, executive presentations, monthly updates, and departmental dashboards.
Schedule meetings, prepare agendas, record meeting minutes, and track action items.
Coordinate leadership calendars, travel arrangements, expense submissions, and team events.
Maintain departmental procedures, onboarding checklists, compliance records, and email distribution lists.
Support office administration, visitor arrangements, supplies management, and internal communications.
Coordinate employee engagement initiatives, team celebrations, and departmental events.
Collaborate with HR, Talent Acquisition, technology teams, vendors, and leadership to ensure smooth day-to-day operations.

Qualifications

4+ years of experience in project coordination, department administration, business support, or a similar role.
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data management.
Strong PowerPoint skills for preparing professional presentations and management reports.
Working knowledge of Microsoft Word, Outlook, SharePoint, and Teams.
Experience maintaining trackers, preparing reports, coordinating onboarding/offboarding, and managing administrative processes.
Familiarity with Tableau, Power BI, Workday, Fieldglass, ServiceNow, or similar enterprise tools is an advantage.
Excellent organizational, communication, time-management, and problem-solving skills.
Ability to manage multiple priorities, maintain data accuracy, and handle confidential information professionally.
Experience in banking, financial services, or a technology organization is preferred.
A diploma or bachelor's degree in Business Administration, Human Resources, Communications, or a related field is preferred.

Apply About employer

More about this job

Responsibilities

Maintain workforce and recruitment trackers, coordinate employee onboarding and offboarding, and prepare management reports, presentations, and dashboards. Support leadership and departmental operations through meeting and calendar coordination, event planning, records maintenance, and collaboration with HR, technology teams, vendors, and leaders.

Requirements

Requires 4+ years of experience in project coordination, department administration, business support, or a similar role, along with advanced Excel and strong PowerPoint skills. Candidates should have experience with reporting, trackers, onboarding and offboarding, and administrative processes, plus strong organizational and communication abilities; a relevant diploma or bachelor's degree and financial services or technology experience are preferred.

Skills

Project Coordination
Department Administration
Advanced Microsoft Excel
Pivot Tables
VLOOKUP/XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Workforce Management
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Meeting Coordination
Data Management

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Charts
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
Headcount Reporting
Workforce Management
Resource Allocation
Attrition Data
Recruitment Pipeline
Hiring Metrics
Contractor Management
Onboarding
Offboarding
Executive Presentations
Management Reporting
Meeting Coordination
Compliance Records
Financial Services
Department Administration

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