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Added 32 mins ago
D
Project Coordinator (Workforce & Operations)
Dexian
ON · Ontario, Canada
- $30 to $40 CAD / hour
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 48 mins ago
MN
26-138 - Social Program Coordinator
Metis Nation British Columbia
Surrey, BC
- Full-time
The Social Program Coordinator oversees the day-to-day coordination of MNBC Ministry of Health and Wellness programs and services and identifies the health needs of Métis. The coordinator…
Added 48 mins ago
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Marketing Coordinator - BMO Rewards Team (Co-op/Internship) Winter 2027
BMO
Toronto, ON · BMOPLACE
- Full-time
Contributes to the efficient and effective operations of marketing projects, programs and events. Performs a variety of tasks and provides support to the marketing team ensuring that…
Added 1 hour ago
MD
Agency Chief Financial Officer
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
The Department of Revenue is looking for a Chief Financial Officer that has a strong focus on relationship management, stakeholder and customer engagement and satisfaction, strategic…
Added 1 hour ago
BH
Property Representative 1 - Distribution Acquisitions
BC Hydro
Vancouver, BC
- Full-time
…collaboratively with various business groups (Distribution/Field Operations, Engineering and Generation) as well as external stakeholders to support project delivery of distribution…
Added 1 hour ago
Branch Administrator
City of Edmonton
AB
The City of Edmonton’s Economic Development branch is seeking a dedicated and proactive professional to fill the role of Branch Administrator. Working in a fast-paced environment, you will…
Added 1 hour ago
AY
Client Services Coordinator (CAN)
Avison Young Canada
AB · Edmonton, AB
- Full-time
Located in our Edmonton office and reporting to the Managing Director and Operations Manager, this role includes daily real estate administrative support in a fast-paced environment. As a…
Added 1 hour ago
BG
Sales Coordinator–Rental Operations
Brandt Group of Companies
AB · Edmonton, AB
- Full-time
The Sales Coordinator - Rental Operations supports the daily rental and sales operation by coordinating customer service, equipment availability, logistics, inventory, and sales…
Added 2 hours ago
Partner Program Coordinator
Computacenter AG & Co. oHG
Toronto, ON · Markham/Toronto, ON
The Partner Alliance Associate will report to the VP, Technology Sourcing Operations and will be responsible for supporting business-to-business relationships with key partners and vendors.…
Added 2 hours ago
FE
Office Administrator
Falcon Equipment
Nanaimo, BC
- Full-time
If you’re an experienced Office Administrator, Administrative Assistant, Office Coordinator, or Service Administrator with strong organizational, communication, and customer service skills,…
Added 2 hours ago
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General Manager
W3Global
Vancouver, BC
- $130,000 to $160,000 CAD / year
- Full-time
You're a builder. You've led self-perform or trade operations and understand the realities of crews, equipment and job sites, not just the spreadsheets.
Added 2 hours ago
WC
Business Development Representative (2026-397-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Using data-driven outreach strategies, market intelligence, and AI-enabled prospecting tools, the BDR converts employer interest into Sales Qualified Leads (SQLs) and hiring activity.…
Added 2 hours ago
WC
Business Development Representative (2026-402-CP)
WoodGreen Community Services
Toronto, ON
- Contract
Using data-driven outreach strategies, market intelligence, and AI-enabled prospecting tools, the BDR converts employer interest into Sales Qualified Leads (SQLs) and hiring activity.…
Added 3 hours ago
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COORDINATOR, OPERATIONS SUPPORTS - ADVISORY SERVICES (Temporary, 6 months)
BDC
Montreal, QC
- Full-time
Choosing BDC as your employer means working in a healthy, inclusive, and skilled workplace that puts forward the best conditions to bring together unique teams where employees are empowered…
Added 3 hours ago
A
Sr. Project Coordinator
AIIM
Toronto, ON · Scarborough, ON
- Full-time
We’re looking for a Senior Project Coordinator to own project governance, coordination and reporting for a full-scale ERP implementation, and to bring technical delivery discipline to our…
Added 3 hours ago
Fire Chief
The Corporation of The City of St. Thomas
St. Thomas, ON
Provides strategic leadership and oversight of Fire Department operations, service planning, community risk assessment, and emergency management.
Added 3 hours ago
BI
Supply Chain Coordinator - Day shift (Monday to Friday 8:00-16:00)
Baxter International Inc.
Mississauga, ON · ON
- Full-time
Baxter is focused on saving and sustaining lives. Our Supply Chain team works in a fast-paced environment where accuracy, teamwork, and continuous improvement are essential to success. We…
Added 4 hours ago
MF
Program Development & Operations Coordinator
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
MFBCS is seeking a motivated and hands-on Program Development & Operations Coordinator to help establish and operate a new Seniors Home Support Program.
Added 4 hours ago
NP
Coordinator, Maintenance & Projects
Niagara Parks Commission
Niagara Falls, ON
- Full-time
Our vision is ambitious: to become one of the most spectacular parks in the world. And we’re well on our way thanks to the passionate, enthusiastic, and caring people who power our…
Added 4 hours ago
Client Services Technologist
City of Edmonton
AB
The City of Edmonton's Fleet and Facility Services team is seeking a Client Services Technologist to serve as the primary link and project coordinator for maintenance and technical programs…
Added 4 hours ago
DM
Executive Assistant - Finance & Business Operations
Danton Medical Clinic
Toronto, ON · Scarborough, ON
- $37,000 to $40,000 CAD / year
- Full-time
Support administrative and financial operations of a healthcare business.
Added 4 hours ago
Finance and Administrative Coordinator
Wildstone Construction Group
BC · Oliver, British Columbia
BC Tree Fruits is looking for a Finance and Administrative Coordinator to join our team at the Oliver facility. This is a hands-on, plant-based role supporting the day-to-day financial and…
Added 4 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 5 hours ago
D
Workforce Coordinator (HR Coordinator)
Dexian
Mississauga, ON
- $30 to $40 USD / month
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 5 hours ago
K
Project Coordinator / Group Administrator
Kelly
Mississauga, ON
- $31 to $36 CAD / hour
- Contract
The bank is seeking a highly organized and detail-oriented Project Coordinator / Group Administrator to support departmental operations, workforce management, and leadership activities. The…

Kelly

Project Coordinator / Group Administrator

Mississauga, ON, Canada

$31 to $36 CAD / hour · Contract

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Job details

Pay: $31 to $36 CAD / hour
Job type: Contract
Apply by: Nov 26, 2026
Experience: 4+ years of experience in project coordination, department administration, business support, or a similar role.
Posting language: English
Posted: Oct 27, 2026

Original job description

Immediate Hiring | Project Coordinator / Group Administrator | Mississauga, ON (Hybrid) | Apply Now!

The bank is seeking a highly organized and detail-oriented Project Coordinator / Group Administrator to support departmental operations, workforce management, and leadership activities. The role involves headcount reporting, recruitment tracking, employee onboarding and offboarding, executive presentations, meeting coordination, and general administrative support.

The ideal candidate will have strong Excel and PowerPoint skills, excellent organizational abilities, and experience supporting teams in a corporate, financial services, or technology environment.

Job Title: Project Coordinator / Group Administrator

Location: Mississauga, ON (Hybrid, 2-3 days per week in office)

Duration: 06 Months (Possible Extension/Conversion)

Key Responsibilities

Maintain workforce trackers, headcount reports, contractor details, resource allocation records, and attrition data.
Track open positions, recruitment pipelines, hiring metrics, contractor assignments, and contract end dates.
Coordinate onboarding and offboarding activities, including documentation, equipment provisioning, workspace arrangements, and access requests.
Prepare management reports, executive presentations, monthly updates, and departmental dashboards.
Schedule meetings, prepare agendas, record meeting minutes, and track action items.
Coordinate leadership calendars, travel arrangements, expense submissions, and team events.
Maintain departmental procedures, onboarding checklists, compliance records, and email distribution lists.
Support office administration, visitor arrangements, supplies management, and internal communications.
Coordinate employee engagement initiatives, team celebrations, and departmental events.
Collaborate with HR, Talent Acquisition, technology teams, vendors, and leadership to ensure smooth day-to-day operations.

Qualifications

4+ years of experience in project coordination, department administration, business support, or a similar role.
Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, charts, and data management.
Strong PowerPoint skills for preparing professional presentations and management reports.
Working knowledge of Microsoft Word, Outlook, SharePoint, and Teams.
Experience maintaining trackers, preparing reports, coordinating onboarding/offboarding, and managing administrative processes.
Familiarity with Tableau, Power BI, Workday, Fieldglass, ServiceNow, or similar enterprise tools is an advantage.
Excellent organizational, communication, time-management, and problem-solving skills.
Ability to manage multiple priorities, maintain data accuracy, and handle confidential information professionally.
Experience in banking, financial services, or a technology organization is preferred.
A diploma or bachelor's degree in Business Administration, Human Resources, Communications, or a related field is preferred.

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More about this job

Responsibilities

Maintain workforce and recruitment trackers, coordinate employee onboarding and offboarding, and prepare management reports, presentations, and dashboards. Support leadership and departmental operations through meeting and calendar coordination, event planning, records maintenance, and collaboration with HR, technology teams, vendors, and leaders.

Requirements

Requires 4+ years of experience in project coordination, department administration, business support, or a similar role, along with advanced Excel and strong PowerPoint skills. Candidates should have experience with reporting, trackers, onboarding and offboarding, and administrative processes, plus strong organizational and communication abilities; a relevant diploma or bachelor's degree and financial services or technology experience are preferred.

Skills

Project Coordination
Department Administration
Advanced Microsoft Excel
Pivot Tables
VLOOKUP/XLOOKUP
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Workforce Management
Headcount Reporting
Recruitment Tracking
Onboarding and Offboarding
Meeting Coordination
Data Management

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Excel
Pivot Tables
VLOOKUP
XLOOKUP
Charts
Microsoft PowerPoint
Microsoft Word
Microsoft Outlook
SharePoint
Microsoft Teams
Tableau
Power BI
Workday
Fieldglass
ServiceNow
Headcount Reporting
Workforce Management
Resource Allocation
Attrition Data
Recruitment Pipeline
Hiring Metrics
Contractor Management
Onboarding
Offboarding
Executive Presentations
Management Reporting
Meeting Coordination
Compliance Records
Financial Services
Department Administration

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