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Added 8 mins ago
Shipper Receiver – Inventory Count
Maple Leaf Foods Inc
Brampton, ON
Full-time
Provide inventory reports to the Raw Material Planning Specialist to support effective formulation planning.
Added 8 mins ago
Specialist, Special Projects/Spécialiste, Projets spéciaux
CATSA / ACSTA
Ottawa, ON
$105,978 to $132,472 CAD / year
Contract
CATSA is a world leader in aviation security, mandated to protect the public by delivering security screening operations at 89 designated airports across Canada. As a Crown corporation,…
Added 9 mins ago
Senior OT Control Systems - Engineering Specialist
Mariner
Saint John, NB
We are seeking a Senior OT Control Systems Engineer to join a critical industrial operations environment in Saint John, New Brunswick. In this role, you will be responsible for the design,…
Added 9 mins ago
Sr. HR Business Partner
Eclipse Automation
Cambridge, ON
Working alongside other Senior HR Business Partners and specialist HR teams, the incumbent identifies emerging people needs, provides practical recommendations, and supports consistent HR…
Added 9 mins ago
Procurement Coordinator
GVF Group of Companies
Cambridge, ON
Full-time
You’ll work closely with our Senior Procurement Specialist and teams across Production, Warehouse, Finance, and Operations, helping keep things moving while supporting broader procurement…
Added 23 mins ago
Safety & Skills Development Specialist
K-Line Group of Companies
AB · Alberta, Canada
Full-time
The Safety and Skills Development Specialist is a dual-function role responsible for developing and delivering comprehensive training programs while ensuring compliance with health and…
Added 24 mins ago
Specialist, Special Projects
CANADIAN AIR TRANSPORT SECURITY AUTHORITY
Ottawa, ON
Temporary
CATSA is a world leader in aviation security, mandated to protect the public by delivering security screening operations at 89 designated airports across Canada. As a Crown corporation,…
Added 24 mins ago
Multi-Location Customer Service Specialist
Sherwin-Williams
Abbotsford, BC
Added 38 mins ago
Kettle Coordinator
The Salvation Army in Canada
Windsor, ON
Full-time
Oversee the operations of the Christmas Kettle campaign including supervise, support, schedule volunteers and respond to emergency absences, etc.
Added 38 mins ago
Field Deployment Specialist
SewerVUE Technology
Burnaby, BC
Full-time
…the inspection ourselves. We are hiring a Field Deployment Specialist to provide that on-site support and to help with inspection reporting between…
Added 38 mins ago
Pension Benefit Specialist
Government of Prince Edward Island
Charlottetown, PE
$76,889 to $94,458 CAD / year
Full-time
The Pension Benefit Specialist will also support the Operations Unit by providing a continuity of service in the absence of the Team Lead, Pension Administration Services & Communication,…
Added 38 mins ago
Information Technology Specialist
Sector 7 Networks
Kelowna, BC
Full-time
Role Description The Information Technology Specialist is a full-time, hybrid role based in Kelowna, BC, with flexibility for some work from home. This role is responsible for maintaining…
Added 38 mins ago
Procurement Coordinator
GVF Group of Companies
Cambridge, ON
Full-time
You’ll work closely with our Senior Procurement Specialist and teams across Production, Warehouse, Finance, and Operations, helping keep things moving while supporting broader procurement…
Added 38 mins ago
Patient Care Coordinator (Bilingual- English/French)
Perennial
Ottawa, ON
Full-time
…communication between residents, their care providers, and our operations team. You’ll be the person residents and families turn to when they have questions, need help coordinating…
Added 38 mins ago
Director of Human Resources
Marriott International
Calgary, AB
Full-time
…major; 4 years experience in the human resources, management operations, or related professional…
Added 39 mins ago
Community Peace Officer
Regional Municipality of Wood Buffalo
Fort McMurray, AB
…assume responsibilities involving specific services. Those specialist areas include, but are not limited…
Added 39 mins ago
Site Visit Inspector
DNV
Montreal, QC
Full-time
Perform field observations across civil and electrical scopes, recognize when specialist input is required, and coordinate promptly with DNV subject matter experts.
Added 39 mins ago
IT Service Management Supervisorr
Pembina Pipeline Corporation
Calgary, AB
…natural gas liquids infrastructure and logistics business. Our operations along the hydrocarbon value chain allow us to offer a full state of midstream and marketing services to our…
Added 54 mins ago
Quality Analyst – Escape Management Specialist
RTX
Halifax, NS
Full-time
Job title: Quality Analyst – Escape Management Specialist
Added 54 mins ago
IT Support Technician - 3 month contract
Modern Niagara
ON · Nepean, ON
Full-time
The IT Support Specialist provides reliable, responsive technology support to Modern Niagara employees by maintaining end‑user devices, applications, and systems. This role supports Tier 1…
Added 54 mins ago
Specialist, Analytics and Reporting
CMHC - SCHL
Toronto, ON
Join the Securitization Operations team, in the Specialist, Analytics and Reporting role. You will design, analyze and report on performance measures related to CMHC securitization programs…
Added 54 mins ago
Field Specialist – PTUS
Bantrel Co.
Toronto, ON
$95,000 to $140,000 CAD / year
Full-time
We are currently seeking a qualified Field Specialist – PTUS to join our Infrastructure team based in Toronto, ON. The Field Specialist will be part of the Delivery Partner integrated…
Added 54 mins ago
Wellness WHS Specialist
Amazon
Calgary, AB
…support these goals, Amazon is seeking an experienced Wellness Specialist to join our team. In this role, you will be a part of the local WHS team and will lead both onsite injury…
Added 54 mins ago
Emergency Preparedness Specialist ( 6-Month Contract)
Bayshore
Mississauga, ON
Bayshore HealthCare is seeking an experienced Emergency Preparedness Specialist to lead the development, implementation, and sustainability of Emergency & Disaster Management programs…
Added 1 hour ago
Delivery Specialist
goeasy Ltd.
Brandon, MB
Full-time
Support retail operations by supporting the merchandising and maintenance of the store

KellyOCG

Payroll Specialist

Ottawa, ON, Canada

Job type: Contract
Apply by: Oct 21, 2026
Posting language: English
Posted: Sep 21, 2026

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Original job description

The Payroll Specialist is responsible for the end-to-end procedures of payroll for Canadian employees, ensuring accurate and timely processing in compliance with federal and provincial legislation. This role ensures adherence to regulations established by the Canada Revenue Agency (CRA), and applicable provincial employment standards and tax authorities.

The Payroll Specialist manages payroll transactions including new hires, terminations, salary changes, bonuses, taxable benefits, deductions, and statutory remittances. They analyze payroll audits and reporting, approve Records of Employment (ROEs) in accordance with Service Canada requirements, and support year-end activities.

This position partners closely with Human Resources, Finance, and external vendors to ensure payroll accuracy, resolve discrepancies, and improve payroll processes. The ideal candidate possesses strong knowledge of Canadian payroll legislation, attention to detail, analytical skills, and experience with Workday payroll systems.

Key Areas of Responsibility

Ensure compliance with all federal and provincial payroll regulations, including assisting payroll manager with year-end processing (T4s, RL1s), tax remittances, registrations, amendments, and statutory filings across all current and legacy legal entities.
Ownership of Workers’ Compensation and EHT reporting and remittances, ensuring timely, accurate filings and alignment with regulatory agency expectations.
Review inputs, manual and off-cycle payroll transactions and partnering with Payroll leadership to ensure appropriate risk management and financial oversight.
Provide oversight and direction to the third-party payroll processing team, ensuring accuracy of payroll entries, timely issue resolution, and audit readiness.
Independently processes weekly and bi-weekly payroll for all Canadian employees, verifying time entries, validating pay codes, and ensuring accurate and timely compensation, including the maintenance and processing of hourly employee’s time from UKG.

Assume full ownership of historical timekeeping corrections for Canadian entities, proactively resolving discrepancies to maintain accurate payroll and compliance.
Review and process LiveLink submissions independently, validating pay data to ensure compliance with applicable provincial payroll legislation and company policies.
Independently runs end-to-end weekly and bi-weekly payroll audits for all Canadian employees, maintaining a high standard of accuracy and meeting all payroll deadlines.
Work closely with the Payroll Manager to coordinate internal and external payroll audits, deliver thorough documentation, prompt audit support, and ensure compliance with all regulatory requirements.
Accurately process all payroll-related reimbursements and top-ups, including expenses, OTP, STD, parental, and maternity leave, while coordinating with employees, internal HR teams and finance to ensure timely and accurate payments.
Responsible for the set-up, maintenance and correspondence of Garnishments, Support and Tax Levies, serves as liaison between the employees and Garnishment agencies.
Audit the Federal and Provincial withholding taxes for new hires and ongoing employees, including approval of tax elections based on Federal and Provincial requirements.
Proactively identify and resolve ADP direct deposit discrepancies, minimizing payment delays and ensuring accurate payroll distribution.
Respond to and manage ad hoc payroll report requests and inquiries from HR, employees and management, ensuring accuracy, compliance, and timely resolution.
Serve as a primary point of contact for payroll inquiries, proactively managing MyThales cases and email communications to provide clear and accurate information and timely resolutions to employees and management.

Minimum Requirements:

Bachelor’s degree in business, Finance, Accounting, Human Resources, or related field; or equivalent combination of education and progressive professional experience.
Demonstrated subject matter expertise in Canadian payroll operations, including deep knowledge of federal and provincial payroll legislation, taxation requirements, statutory reporting, and regulatory compliance.
Proven experience operating in complex, high-volume, and multi-entity payroll environments, with the ability to navigate ambiguity and operational change.
Basis understanding of payroll tax filings, registrations, remittances, and regulatory frameworks across multiple provinces and legal entities.
Experience operating within a shared services or matrixed environment, with a strong understanding of end-to-end HR, compensation, and financial cycles.
Demonstrated ability to interpret complex payroll, tax, and workforce data, assess risk exposure, and make sound, independent decisions with appropriate escalation when required.
Strong Excel skills, including data analysis, formulas, pivot tables, and reporting, applied to streamline payroll operations and ensure accuracy.
Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining compliance, accuracy, and internal control standards.
Strong organizational discipline and attention to detail, with a continuous improvement mindset.
Excellent written and verbal communication skills.

Qualifications:

Experience with payroll and time & attendance systems, including ADP, UKG, and Workday.
Experience operating within a SOX-controlled or highly regulated environment, including audit and internal control frameworks
Experience processing payroll across multiple legal entities and/or provinces within a complex organizational structure

Apply About employer

More about this job

Responsibilities

Responsible for end-to-end Canadian payroll processing, ensuring compliance with federal and provincial legislation and CRA regulations. Manages payroll transactions, statutory remittances, and coordinates with HR and Finance to resolve discrepancies and improve processes.

Requirements

Requires a Bachelor's degree in Business, Finance, Accounting, or HR, or equivalent professional experience. Must have subject matter expertise in Canadian payroll operations and experience with systems like Workday, ADP, and UKG.

Skills

Canadian Payroll Legislation
Workday
ADP
UKG
Tax Remittances
Payroll Auditing
Statutory Reporting
Excel
SOX Compliance
Records of Employment (ROE)
Garnishments Management
Multi-entity Payroll

Visa sponsorship

Not detected in the job text

Keywords

Canadian Payroll
CRA
T4s
RL1s
Workers' Compensation
EHT Reporting
Service Canada
SOX
Shared Services
Matrixed Environment
Payroll Tax
Statutory Filings
Workday
ADP
UKG
LiveLink
Payroll Audit
Financial Oversight
Tax Levies
Direct Deposit

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