Office & administration jobs in Canada

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Added 4 days ago
Unit Clerk - Ambulatory Care
Winnipeg Regional Health Authority
Winnipeg, MB
Added 4 days ago
Unit Clerk - Ambulatory Care
Winnipeg Regional Health Authority
Winnipeg, MB
Added 4 days ago
Library Assistant - Clareview Branch
City of Edmonton
AB
Experience in the use of Microsoft Office programs, web-based services and other applications.
Added 4 days ago
CM
Office Administrator
Choice Medical Clinic
Vancouver, BC
- Full-time
Strong Office Administration and Administrative Assistance skills, including scheduling, records management, and general clerical support.
Added 4 days ago
KH
Office Administrator
King Heating Products Inc.
Langley (District), BC · Langley, BC
- Full-time
Approximately 1–3 years of experience in customer service, order administration, office administration, sales support, or a similar role.
Added 4 days ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
The successful candidate must possess a community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 4 days ago
HL
Receptionist - Law Firm
Homestead Law
Sherwood Park, AB
- Full-time
You pitch in. We share the everyday jobs that keep a small office running, including dishes, taking out garbage, and keeping shared spaces tidy.
Added 4 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 4 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 4 days ago
SO
Administrative Assistant to the Director of Corporate Security
Senate of Canada | Sénat du Canada
Ottawa, ON
- $65,482 to $82,858 CAD / year
- Full-time
…overall coordination and day-to-day management of the Director’s Office while maintaining an overview of the Directorate’s activities and…
Added 4 days ago
VS
Operations Supervisor-CrossIron Mills
Victoria’s Secret & Co.
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Added 4 days ago
B
Administrative Assistant, Senior
Bombardier
Dorval, QC
- Full-time
Financial administration: support budget tracking for the two departments, maintain expense trackers, reconcile charges and corporate credit card statements, flag variances and assist with…
Added 4 days ago
VH
Medical Office Assistant - Part Time
Verismo Health
Oshawa, ON
- Part-time
Completion of a Medical Office Administration certificate or diploma, or equivalent experience, is an asset.
Added 4 days ago
BW
Clerical Supervisor, Medical Imaging, Breast Health Program - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
…recommending changes to supervisor. Identify inconsistencies in office procedures and develop new work systems by methods such as working together with staff to streamline processes,…
Added 4 days ago
PD
Administrative Coordinator/Program Coordinator
Paul Davis Restoration of the National Capital Region, VA
Fort McMurray, AB
- Full-time
Ensure compliance with standards and regulations utilizing internal office systems
Added 4 days ago
W
Office Administrator
WiseInvest®
Vancouver, BC
- Full-time
Strong administrative skills, including Administrative Assistance and Office Administration experience.
Added 4 days ago
AP
office administrative assistant
Advance Pallet and Lumber Ltd.
Surrey, BC
- Full-time
Added 4 days ago
DO
FOI & Records Management Analyst
District of North Vancouver
Vancouver, BC
- Full-time
Familiarity with software applications used in a modern office, preferably M365.
Added 4 days ago
CS
Management Consultant - Analyst, Associate, Senior Associate
Cascadia Strategy Consulting Partners
Vancouver, BC
- $68,000 to $135,000 CAD / year
- Full-time
Added 4 days ago
HE
Project Supply Chain Manager
Hitachi Energy
Montreal, QC · Saint-Laurent, QC
- Full-time
Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or a related field.
Added 4 days ago
C
Office Manager & Executive Assistant to the CEO
Clearspace
Toronto, ON
- Full-time
…studio meets general contractor, focused exclusively on interior office environments. Our process deeply integrates design, construction, and technology to improve the client experience and…
Added 4 days ago
FC
Operations Supervisor-1
FedEx Canada
Prince Albert, SK
- Part-time
Must possess valid driver’s license and a good driving record
Added 4 days ago
AT
Office Clerk
Armour Transportation Systems
Bathurst, NB
- Full-time
Position Overview: As an Office Clerk, you’ll be the go-to person who keeps our terminal running smoothly. From supporting dispatch operations to ensuring accurate data flow and clear…
Added 4 days ago
C&
Administrative Assistant
Christensen & McLean Roofing Co. Ltd.
AB · Edmonton, AB
- Full-time
Monitor office supplies and coordinate orders as needed.
Added 4 days ago
Receptionist Part Time
COGIR Real Estate
Winnipeg, MB
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)

Kennedy House

Administrative Assistant

Toronto, ON, Canada
East York, ON, Canada

The annual salary for this role is $42,520/yr · Full-time

Apply on LinkedIn About employer

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Job details

Pay: The annual salary for this role is $42,520/yr
Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ABOUT US

Kennedy House (KH) is a not-for-profit organization with a long-standing dedication to providing exceptional personalized care for youth in the Greater Toronto Area for over 50 years. KH started with an initial family-like group home in 1971 and currently operates several residential and community-based programs, for marginalized and at-risk youth, including:

· Two residential program for adolescents in care;

· Two residential programs for youth and young adults living with developmental disabilities;

· Kennedy House Youth Centre, a secure custody facility for male youth experiencing conflict with the law;

· Bailiff services to safely and securely transport youth experiencing conflict with the law;

· Kennedy House After School Program, Breakfast Program and Summer Camp for children aged 4-13 in underserved communities throughout Scarborough; and

· Kennedy House Youth Shelter, for youth aged 16-24 experiencing homelessness.

KH works with youth to enable them to grow as individuals and contribute as members of the community. This is achieved by providing customized support and building trusting relationships.

To learn more about our organization and the causes we support, we strongly encourage you to visit our website.

POSITION SUMMARY

Kennedy House is looking for a highly motivated, dynamic, consultative, and results-driven Receptionist/Administrative Assistant to join our team.

This is a full-time on-site position located at shelter East York ON

The successful candidate will report to the Shelter Manager, Kennedy House Youth Shelter, and will provide receptionist and administrative support in the daily operation of the facility.

The annual salary for this role is $42,520/yr

KEY RESPONSIBILITIES

· Stamp, sort, and distribute all internal and external mail.

· Receive mail and orders and directing Mail to employees/youth internally

· Contacting former youth to pick up their mail within 14 days and documenting it on SMIS

· Report Management and Admin’s daily attendance designated staff at Head office.

· Assist with serving Breakfast and/or lunch and support in the kitchen if necessary

· Follow cleaning schedule to ensure the kitchen area is maintained at all times.

· Ensure the Administration area is always organized and present as professional.

· Maintain the Boardroom (Clean area/machines, stock coffee/tea, sugar, cups, cutlery etc) and report to management when stock is low

· Keep track of supplies and report to management know when any supplies are running low

· Maintain reports and trackers as necessary

· Check safety plan binder and med binder (both in staff office)

· Maintain up to date youth files for current and historical youth

· File Discharge Files, complete Bed Checks, ensure Coordination Sheets, Lunch Given sheets, LOG Book

· Discharge paperwork and check LOG Books before filing.

· Ensure all facility log books are kept in an orderly manner and have all pertinent information.

· Check the boards around the shelter to see if they are up to date

· Assist with House Laundry where necessary

· Replenish laundry supplies as needed and check every week to ensure adequate supply for the weekend is available.

· Maintain the Intake Room and update the inventory tracker and report when stock is low.

· Check client items tracker and ensure it matches what is stored in the garage

· Complete a Break Coordination form for the upcoming week

· Perform other related duties as required.

EDUCATION

· High school diploma and/or university or college certificate office administration or related field

QUALIFICATIONS

· Prior work experience in a receptionist/administrative assistant capacity

· Experience in a government not-for-profit agency preferred

· Current certification in CPR and First Aid is mandatory within 30 days of hire

· Current (within 6 months) Broad Record Check must be provided

· Superior telephone manners and excellent interpersonal, oral and written communication skills with the ability to interact effectively with diverse stakeholders, as required

· Ability to carry out instructions in written, verbal, or diagram form

· Able to write simple correspondence such as memos, letters, emails, etc.

· Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items

· Strong knowledge of general office procedures

· General mathematical skills

· Flexible to meet changing work needs and demands.

· Strong knowledge of Microsoft Office products

· Able to maintain filing systems and basic databases

· Excellent analytical and problem solving skills

· Meticulous records maintenance skills

· Strong customer service orientation

· Maintain all required immunizations and vaccines

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide reception and administrative support for the daily operation of the youth shelter, including handling mail, maintaining files and records, and updating reports and trackers. Help maintain organized and stocked facility areas, support meal service and laundry as needed, and complete required shelter documentation and checks.

Requirements

A high school diploma and/or a college or university certificate in office administration or a related field is required, along with prior receptionist or administrative assistant experience. Candidates need strong communication, customer service, organizational, recordkeeping, and Microsoft Office skills; CPR and First Aid certification is mandatory within 30 days of hire, and a recent Broad Record Check is required.

Skills

Reception
Administrative Support
Mail Handling
Records Management
Filing
Inventory Control
Microsoft Office
Telephone Etiquette
Written Communication
Verbal Communication
Customer Service
Interpersonal Communication
Problem Solving
Attention to Detail
Basic Mathematics
Database Maintenance

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Youth Shelter
Non-Profit Organization
Mail Handling
Attendance Reporting
Meal Service
Kitchen Cleaning
Office Organization
Boardroom Maintenance
Supply Ordering
Inventory Control
Reports
Trackers
Youth Files
Discharge Paperwork
Bed Checks
Coordination Sheets
Log Books
Laundry
Intake Room
Client Items Tracking
Microsoft Office
CPR
First Aid
Broad Record Check
Filing Systems
Basic Databases
Customer Service

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Office & administration jobs in Canada

Unit Clerk - Ambulatory Care

Unit Clerk - Ambulatory Care

Library Assistant - Clareview Branch

Office Administrator

Office Administrator