Office & administration jobs in Canada

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Added 6 days ago
CH
Administrative Clerk : Technical Record / FAcT
Canadian Helicopters
Southport, MB
- Full-time
Perform general administrative and clerical duties related to records management and data administration.
Added 6 days ago
MU
Administrative Assistant (NU)
McGill University
Sherbrooke, QC
- Full-time
…for contributing to the smooth and efficient operation of the office in support of its…
Added 6 days ago
MP
Receptionist - Casual
Mount Pleasant Group
Toronto, ON
- Temporary
Monitor and maintain office inventory, wreath supplies, and general office materials, placing orders as needed.
Added 6 days ago
CO
Part-Time Receptionist
County of Grande Prairie
Clairmont, AB
- Part-time
Certificate or diploma in Office Administration, Business Administration or related field is considered an asset.
Added 6 days ago
IR
Receptionist
Impact Recruitment
Richmond, BC
- Contract
Our client is seeking a friendly, organized, and service-oriented Receptionist to support their Richmond office. This will be a short-term Temporary Position, helping to cover for vacation,…
Added 6 days ago
LA
French Bilingual Administrative Assistant
Legal Aid Ontario
Toronto, ON
- Full-time
Candidates must be available to work in person, five days per week, at our Toronto Provincial Office
Added 6 days ago
S
Reception & Administrative Clerk
Syntronic
Ottawa, ON
- Full-time
Previous experience in reception, administration, clerical support, or a general office environment.
Added 6 days ago
AG
Property Administrator, Commercial
Aquilini Group
Vancouver, BC
- Full-time
3–5 years of experience in commercial property administration with CAM focus.
Added 6 days ago
WC
Operations Supervisor
Waste Connections of Canada
Coquitlam, BC
- Full-time
Added 6 days ago
PC
Administrative Assistant
Pwc Canada
London, ON · Montreal, QC
- Full-time
Experience in customer service, administration, or a related role, with transferable skills relevant to the position. Previous experience in a partnership or professional services firm is…
Added 6 days ago
CH
Administrative Clerk : Technical Record / FAcT
Canadian Helicopters Limited
Southport, MB
- Full-time
Perform general administrative and clerical duties related to records management and data administration.
Added 6 days ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
Coordonnateur(trice) du crédit et de l’administration
Added 6 days ago
CS
Receptionist Part Time
Cogir Senior Living
Winnipeg, MB · Dakota House
- Part-time
Expertise in Microsoft Office (Word, Excel, PowerPoint, E-Mail)
Added 6 days ago
GO
Administrative Assistant
Government of Nunavut Recruitment
Cambridge Bay, NU
- Full-time
…of clerical duties, coordination of invoice, and that other office work/processes are prioritized and referred to the proper…
Added 6 days ago
GO
School Secretary
Government of Nunavut Recruitment
Taloyoak, NU
- Full-time
As a bilingual person, the School Secretary acts as a receptionist at the front office area of the school. The School Secretary is the first point of contact between the school and the…
Added 6 days ago
D
Administrative Assistant
Desjardins
Montreal, QC · Complexe Desjardins Montréal
- Full-time
Added 6 days ago
H
Unit Clerk
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 6 days ago
Executive Assistant
Scotiabank
Toronto, ON
Added 6 days ago
Unit Clerk - Ambulatory Care - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 6 days ago
BM
Junior Media Buyer - Meta & Google PPC
Banch Marketing
BC · British Columbia, Canada
- Full-time
Added 6 days ago
FR
property rentals manager
Firstar Realty Corp
Kitimat, BC
- Full-time
Added 6 days ago
FR
property rentals manager
Firstar Realty Corp
Quesnel, BC
- Full-time
Added 6 days ago
FR
property rentals manager
Firstar Realty Corp
Prince George, BC
- Full-time
Added 6 days ago
RE
Administrative Assistant
Rising Edge Group
Victoria, BC
- $22 to $24 USD / hour
- Full-time
Proven experience in an administrative role or similar, with a strong understanding of office procedures.
Added 6 days ago
NC
Data Entry Clerk
Nella Cutlery Toronto inc
Montreal, QC
- $24 to $26 USD / hour
- Full-time
Proficient in Microsoft Office Suite, particularly Excel.

Kennedy House

Administrative Assistant

Toronto, ON, Canada
East York, ON, Canada

The annual salary for this role is $42,520/yr · Full-time

Apply on LinkedIn About employer

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Job details

Pay: The annual salary for this role is $42,520/yr
Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

ABOUT US

Kennedy House (KH) is a not-for-profit organization with a long-standing dedication to providing exceptional personalized care for youth in the Greater Toronto Area for over 50 years. KH started with an initial family-like group home in 1971 and currently operates several residential and community-based programs, for marginalized and at-risk youth, including:

· Two residential program for adolescents in care;

· Two residential programs for youth and young adults living with developmental disabilities;

· Kennedy House Youth Centre, a secure custody facility for male youth experiencing conflict with the law;

· Bailiff services to safely and securely transport youth experiencing conflict with the law;

· Kennedy House After School Program, Breakfast Program and Summer Camp for children aged 4-13 in underserved communities throughout Scarborough; and

· Kennedy House Youth Shelter, for youth aged 16-24 experiencing homelessness.

KH works with youth to enable them to grow as individuals and contribute as members of the community. This is achieved by providing customized support and building trusting relationships.

To learn more about our organization and the causes we support, we strongly encourage you to visit our website.

POSITION SUMMARY

Kennedy House is looking for a highly motivated, dynamic, consultative, and results-driven Receptionist/Administrative Assistant to join our team.

This is a full-time on-site position located at shelter East York ON

The successful candidate will report to the Shelter Manager, Kennedy House Youth Shelter, and will provide receptionist and administrative support in the daily operation of the facility.

The annual salary for this role is $42,520/yr

KEY RESPONSIBILITIES

· Stamp, sort, and distribute all internal and external mail.

· Receive mail and orders and directing Mail to employees/youth internally

· Contacting former youth to pick up their mail within 14 days and documenting it on SMIS

· Report Management and Admin’s daily attendance designated staff at Head office.

· Assist with serving Breakfast and/or lunch and support in the kitchen if necessary

· Follow cleaning schedule to ensure the kitchen area is maintained at all times.

· Ensure the Administration area is always organized and present as professional.

· Maintain the Boardroom (Clean area/machines, stock coffee/tea, sugar, cups, cutlery etc) and report to management when stock is low

· Keep track of supplies and report to management know when any supplies are running low

· Maintain reports and trackers as necessary

· Check safety plan binder and med binder (both in staff office)

· Maintain up to date youth files for current and historical youth

· File Discharge Files, complete Bed Checks, ensure Coordination Sheets, Lunch Given sheets, LOG Book

· Discharge paperwork and check LOG Books before filing.

· Ensure all facility log books are kept in an orderly manner and have all pertinent information.

· Check the boards around the shelter to see if they are up to date

· Assist with House Laundry where necessary

· Replenish laundry supplies as needed and check every week to ensure adequate supply for the weekend is available.

· Maintain the Intake Room and update the inventory tracker and report when stock is low.

· Check client items tracker and ensure it matches what is stored in the garage

· Complete a Break Coordination form for the upcoming week

· Perform other related duties as required.

EDUCATION

· High school diploma and/or university or college certificate office administration or related field

QUALIFICATIONS

· Prior work experience in a receptionist/administrative assistant capacity

· Experience in a government not-for-profit agency preferred

· Current certification in CPR and First Aid is mandatory within 30 days of hire

· Current (within 6 months) Broad Record Check must be provided

· Superior telephone manners and excellent interpersonal, oral and written communication skills with the ability to interact effectively with diverse stakeholders, as required

· Ability to carry out instructions in written, verbal, or diagram form

· Able to write simple correspondence such as memos, letters, emails, etc.

· Knowledge of supplies, equipment, and/or services ordering, as well as inventory control of these items

· Strong knowledge of general office procedures

· General mathematical skills

· Flexible to meet changing work needs and demands.

· Strong knowledge of Microsoft Office products

· Able to maintain filing systems and basic databases

· Excellent analytical and problem solving skills

· Meticulous records maintenance skills

· Strong customer service orientation

· Maintain all required immunizations and vaccines

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide reception and administrative support for the daily operation of the youth shelter, including handling mail, maintaining files and records, and updating reports and trackers. Help maintain organized and stocked facility areas, support meal service and laundry as needed, and complete required shelter documentation and checks.

Requirements

A high school diploma and/or a college or university certificate in office administration or a related field is required, along with prior receptionist or administrative assistant experience. Candidates need strong communication, customer service, organizational, recordkeeping, and Microsoft Office skills; CPR and First Aid certification is mandatory within 30 days of hire, and a recent Broad Record Check is required.

Skills

Reception
Administrative Support
Mail Handling
Records Management
Filing
Inventory Control
Microsoft Office
Telephone Etiquette
Written Communication
Verbal Communication
Customer Service
Interpersonal Communication
Problem Solving
Attention to Detail
Basic Mathematics
Database Maintenance

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Youth Shelter
Non-Profit Organization
Mail Handling
Attendance Reporting
Meal Service
Kitchen Cleaning
Office Organization
Boardroom Maintenance
Supply Ordering
Inventory Control
Reports
Trackers
Youth Files
Discharge Paperwork
Bed Checks
Coordination Sheets
Log Books
Laundry
Intake Room
Client Items Tracking
Microsoft Office
CPR
First Aid
Broad Record Check
Filing Systems
Basic Databases
Customer Service

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Office & administration jobs in Canada

Administrative Clerk : Technical Record / FAcT