Office & administration jobs in Canada

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Added 7 days ago
CH
Unit Clerk
Covenant Health Canada
AB · Edmonton, AB
- Part-time
Must have a Certificate from a recognized training program which includes a practicum component · Flexibility to work rotating shifts is required
Added 7 days ago
CH
Switchboard Operator
Covenant Health Canada
AB · Edmonton, AB
- Full-time
…emergency calls and fire alarm calls. Adept with Microsoft Office Suite (Word, Outlook and Excel) required. Working knowledge of medical terminology required, with a medical terminology…
Added 7 days ago
J
Administrative technician • Claims management
JobsMedia.io
Quebec, QC
- Full-time
Work-life balance: possibility of teleworking up to 4 days per week, flexible schedule, etc
Added 7 days ago
LF
Office Coordinator (Part-time) / Coordonnateur de bureau (à temps partiel)
LGM Financial Services
Laval, QC
- Part-time
Previous experience in an office administration, office coordination, reception, hospitality or similar role.
Added 7 days ago
HI
Administrative Assistant
Home Instead
Saskatoon, SK
- Full-time
Proficiency with Microsoft Office (Word, Excel, Outlook)
Added 7 days ago
IR
Patient Admitting Clerk
Interlake-Eastern Regional Health Authority
Ashern, MB
- Full-time
Medical Office Assistant / Medical Secretary Certification
Added 7 days ago
SH
Unit Clerk - Ambulatory Care
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Added 7 days ago
SD
administrative technician
Société de développement de la Baie-James
Matagami, QC
- Full-time
Added 7 days ago
NH
NURSING UNIT CLERK
Northern Health - BC
Quesnel, BC
- Full-time
Nursing Unit Clerk Certification Is Required For This Position
Added 7 days ago
AH
Health Information Management Professional I
Alberta Health Services
Barrhead, AB
- Temporary
…interventions and specific data elements. Experience with Microsoft Office applications (Outlook, MS Teams, Word, Excel, PowerPoint) and a demonstrated pattern of professional and personal…
Added 7 days ago
AH
Unit Clerk - Emergency
Alberta Health Services
AB · Edmonton, AB
- Part-time
Added 7 days ago
AH
Health Information Management Professional I
Alberta Health Services
Barrhead, AB
- Temporary
…interventions and specific data elements. Experience with Microsoft Office applications (Outlook, MS Teams, Word, Excel, PowerPoint) and a demonstrated pattern of professional and personal…
Added 7 days ago
AH
Unit Clerk - Postpartum
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
Added 7 days ago
P
business analyst project manager
PAKFAB
Aylmer, ON
- Full-time
Added 7 days ago
M
Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator
Merck
Kirkland, QC
- Full-time
Baccalauréat en administration des affaires, en sciences de la vie, en communications, en économie ou dans un domaine connexe (les personnes récemment diplômées sont vivement encouragées à…
Added 7 days ago
SL
property administrator
Skyline Living
Goderich, ON
- Full-time
Added 7 days ago
RG
Office Manager - Scarborough
Regents Garden
Toronto, ON
- Full-time
Reporting to the Facility Manager and Administration Manager, you will coordinate a broad range of administrative functions across reception, staff administration, payroll, resident…
Added 7 days ago
IF
inventory control manager
Iqbal Foods
Oakville, ON
- Full-time
Added 7 days ago
KJ
Executive Assistant
Kenny Johnson University
Montreal, QC · Greater Montreal Metropolitan Area
- $25 to $30 CAD / hour
- Part-time
The position is primarily remote, with occasional in-person attendance at our Montreal office for meetings, video production, and other business activities.
Added 7 days ago
HJ
Administrative Clerk : Technical Record / FAcT
Helicopter Jobs
Southport, MB
- Full-time
Perform general administrative and clerical duties related to records management and data administration.
Added 7 days ago
Patient Admitting Clerk
Winnipeg Regional Health Authority
Ashern, MB
Medical Office Assistant / Medical Secretary Certification
Added 7 days ago
Unit Clerk - Ambulatory Care
Winnipeg Regional Health Authority
Winnipeg, MB
Added 7 days ago
Unit Clerk - Ambulatory Care
Winnipeg Regional Health Authority
Winnipeg, MB
Added 7 days ago
Library Assistant - Clareview Branch
City of Edmonton
AB
Experience in the use of Microsoft Office programs, web-based services and other applications.
Added 7 days ago
CM
Office Administrator
Choice Medical Clinic
Vancouver, BC
- Full-time
Strong Office Administration and Administrative Assistance skills, including scheduling, records management, and general clerical support.

Kenny Johnson University

Executive Assistant

Greater Montreal Metropolitan Area, QC, Canada

$25 to $30 CAD / hour · Part-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $25 to $30 CAD / hour
Job type: Part-time
Apply by: Dec 6, 2026
Experience: Minimum 2 years of experience in executive assistance, administrative coordination, or operations support.
Working hours: 25 hours per week
Posting language: English
Posted: Nov 6, 2026

Original job description

Executive Assistant & Operations Coordinator (Part-Time)

Company: Kenny Johnson University (KJU)

Location: Montreal, QC (Hybrid – Primarily Remote)

Employment Type: Part-Time (25 hours per week)

Schedule: Monday–Friday, 9:00 AM–2:00 PM

Compensation: $25–$30 CAD per hour, based on experience

About Us

Kenny Johnson University (KJU) is a Canadian credit education and credit dispute assistance company dedicated to helping consumers better understand their credit and navigate the credit reporting system.

As our company continues to grow, we’re looking for a highly organized, proactive, and dependable Executive Assistant & Operations Coordinator to work directly with our Founder and CEO.

This role is ideal for someone who enjoys taking initiative, managing multiple priorities, and ensuring that day-to-day operations run smoothly.

About the Role

As our Executive Assistant & Operations Coordinator, you’ll play an important role in supporting the CEO and coordinating daily business activities.

We’re looking for someone who doesn’t simply wait for instructions but can anticipate needs, identify potential issues, follow up on outstanding tasks, and help maintain accountability across the organization.

The position is primarily remote, with occasional in-person attendance at our Montreal office for meetings, video production, and other business activities.

Key Responsibilities

Executive Support

Manage the CEO’s calendar, appointments, meetings, and scheduling.

Monitor and organize emails, correspondence, and administrative requests.

Coordinate meetings, consultations, and business appointments.

Assist with planning, prioritizing, and organizing the CEO’s weekly schedule.

Handle confidential company information with professionalism and discretion.

Operations Coordination

Monitor daily operational activities and ensure assigned tasks are completed on schedule.

Follow up with team members regarding outstanding assignments and deadlines.

Track the completion and mailing of client correspondence.

Coordinate with department leads to identify delays, challenges, or operational concerns.

Prepare daily and weekly operational summaries for the CEO.

Help maintain organized workflows, documentation, and internal procedures.

Team Coordination

Communicate with employees across different departments.

Follow up on employee deliverables and report unresolved issues to management.

Assist with coordinating schedules, meetings, and internal communications.

Help ensure that company procedures and deadlines are consistently followed.

Content & Project Coordination

Assist with scheduling and coordinating video production.

Communicate with videographers, editors, and other creative partners.

Organize filming schedules, content deadlines, and project deliverables.

Attend occasional in-person video shoots or business meetings as required.

Qualifications

Minimum 2 years of experience in executive assistance, administrative coordination, or operations support.

Excellent organizational and time-management skills.

Strong written and verbal communication skills in English.

Comfortable working independently in a remote environment.

Proficient with Microsoft Office, Outlook, Teams, and other digital productivity tools.

Ability to manage competing priorities and meet deadlines.

Strong attention to detail and problem-solving abilities.

Professional, dependable, and capable of handling confidential information.

Ability to travel occasionally to our Montreal office.

Preferred Qualifications

Previous experience supporting a CEO, founder, or business owner.

Experience coordinating remote teams.

Experience in financial services, professional services, or a client-focused business.

Experience with project management and workflow tracking software.

French language proficiency is an asset.

What We’re Looking For

We’re particularly interested in someone who is:

Proactive: Identifies what needs to be done without constant direction.

Accountable: Takes ownership of responsibilities and follows through.

Organized: Can manage multiple projects and deadlines simultaneously.

Resourceful: Finds solutions and knows when to escalate an issue.

Professional: Communicates effectively with leadership, employees, and external partners.

Independent: Works efficiently without constant supervision.

What We Offer

Competitive hourly compensation based on experience.

Flexible, primarily remote working environment.

Direct collaboration with the Founder and CEO.

Opportunity to contribute to the growth of an established Canadian business.

Potential for additional responsibilities and increased hours as the company grows.

How to Apply

Please submit your resume through LinkedIn along with a brief explanation of your experience supporting executives or coordinating business operations.

We’re looking for someone who can bring structure, consistency, and initiative to our growing team.

Apply on LinkedIn About employer

More about this job

Responsibilities

Support the CEO by managing calendars, correspondence, meetings, and weekly priorities while handling confidential information professionally. Coordinate daily operations, team deliverables, client correspondence, internal workflows, and video production schedules, escalating delays and preparing operational summaries.

Requirements

Requires at least two years of experience in executive assistance, administrative coordination, or operations support, along with strong organizational, communication, time-management, and problem-solving skills. Candidates should be proficient with Microsoft Office, Outlook, Teams, and digital productivity tools, work independently, manage competing priorities, and be able to travel occasionally to the Montreal office.

Skills

Executive Assistance
Calendar Management
Email Management
Operations Coordination
Team Coordination
Project Coordination
Scheduling
Written Communication
Verbal Communication
Time Management
Workflow Tracking
Microsoft Office
Outlook
Microsoft Teams
Problem-Solving
Confidentiality

Benefits

Flexible, Primarily Remote Work Environment
Direct Collaboration With the Founder and CEO
Opportunity for Additional Responsibilities and Increased Hours

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistance
Administrative Coordination
Operations Support
CEO Support
Calendar Management
Email Management
Meeting Coordination
Operational Summaries
Client Correspondence
Workflow Management
Internal Procedures
Remote Team Coordination
Project Management
Workflow Tracking Software
Video Production
Content Scheduling
Microsoft Office
Outlook
Microsoft Teams
Confidential Information
Financial Services
Credit Education
Credit Dispute Assistance
English Communication
French Language Proficiency

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Office & administration jobs in Canada

Unit Clerk

Switchboard Operator

Administrative technician • Claims management

Office Coordinator (Part-time) / Coordonnateur de bureau (à temps partiel)

Administrative Assistant

Patient Admitting Clerk

Unit Clerk - Ambulatory Care

administrative technician

NURSING UNIT CLERK

Health Information Management Professional I

Unit Clerk - Emergency

Health Information Management Professional I

Unit Clerk - Postpartum

business analyst project manager

Coordonnateur(trice) exécutif et administratif / Executive & Administrative Coordinator

property administrator

Office Manager - Scarborough

inventory control manager