Jobs in Canada

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Added 38 mins ago
Sustainable Sourcing Specialist, Ingredients
Give and Go Prepared Foods
Toronto, ON
…ingrained values of respect, direct and open communication, quality and accountability, we’d love to have you join our team. Our Consumer Brands: two-bite® brand, include two…
Added 38 mins ago
FG
Buyer
Fort Garry Industries LTD.
Winnipeg, MB
- Full-time
…branches. You will work with your team members to deliver a high-quality customer experience that exceeds customer expectations through the following…
Added 53 mins ago
ST
Nursing Supervisor
Stonehenge Therapeutic Community
Guelph, ON
- Full-time
…remote and hybrid environments. The position participates in quality improvement…
Added 1 hour ago
RM
Manager, Housing Services (2 Positions)
Regional Municipality of Peel
Brampton, ON
- Other
Successful candidates will lead service delivery, drive continuous improvement, ensure compliance with legislative and funding requirements, and represent Housing Services with internal and…
Added 1 hour ago
MO
Manager, Community Housing & Tenant Services
Municipality of Chatham-Kent
Chatham-Kent, ON · Chatham, ON
- Full-time
Lead and support staff in a dynamic and evolving community housing environment, fostering collaboration, accountability, service excellence, and continuous improvement.
Added 1 hour ago
NG
Finance Business Systems Analyst
NFI Group Inc.
Winnipeg, MB
- Full-time
Standard Work Schedule: Administrative/Office Schedule | Monday-Friday | 7:30 AM - 4:00 PM
Added 2 hours ago
E
Vice President Controlling and Finance PSN
Epiroc
Mississauga, ON
- Full-time
As Vice President of Controlling and Finance, you will ensure the delivery of quality-assured and timely financial and non-financial data. This will enable the division to understand its…
Added 2 hours ago
Senior CAPEX Engineering Manager
Amrize
Mississauga, ON
Create enterprise value by developing Capex projects on time, at lowest costs, and with high technical and administrative quality in line with Amrize design criteria and Capex procedures.
Added 3 hours ago
HT
Master Data Mgmt Analyst
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 5 hours ago
AC
Manager, ease Cloud Accounting Services
ACCA Careers
Calgary, AB
- Full-time
Perform and assist with the set-up of client files, completion of budgets and administrative planning
Added 7 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
…health in the community. The program is staffed with a Team Lead, nursing, allied health clinicians, geriatricians (1 local, 2 visiting), family physicians and medical office…
Added 7 hours ago
HM
Internal Medicine
Health Match BC
Kelowna, BC
- Full-time
Lead and support quality improvement, patient safety, accreditation, and performance initiatives.
Added 7 hours ago
HM
Internal Medicine
Health Match BC
Nanaimo, BC
- Full-time
…patients across the Vancouver Island region to access high-quality cancer care closer to…
Added 7 hours ago
HM
Internal Medicine
Health Match BC
Nanaimo, BC
- Full-time
…patients across the Vancouver Island region to access high-quality cancer care closer to…
Added 8 hours ago
FC
Operations Supervisor
FedEx Canada
Richmond, BC
- Full-time
Must possess valid driver’s license and a good driving record
Added 8 hours ago
VA
Veterinary Reception, Technician Assistant, Jackson Creek Animal Hospital
VCA Animal Hospitals
Peterborough, ON
- Full-time
…excellence, earning the trust of pet owners by delivering the highest quality of medicine to keep pets happy and…
Added 8 hours ago
GD
QMS Auditor
General Dynamics Land Systems–Canada
London, ON
- Full-time
Coordinate with functional leads in accordance with GDLS-Canada ISO Quality, Environmental, Heath & Safety and Energy (QEHSEn) System.
Added 8 hours ago
D
Team leader, Management support and expertise support
Desjardins
Montreal, QC
- Full-time
…with stakeholders working in many other fields. You advise and lead decision-making bodies. More specifically, you will be required…
Added 9 hours ago
C
Community Scheduler
Carinity
Wishart, SK
- Full-time
Take the lead in keeping our team organised – coordinate staff rosters and support workforce efficiency.
Added 9 hours ago
AC
Lead Cook/Sous Chef
Aramark Canada
Kingston, ON
- Part-time
We are hiring for full-time and part-time Sous Chef/Lead Cook positions for one of our retail locations on Queen's University Campus with Aramark Canada Ltd.
Added 9 hours ago
HT
Master Data Mgmt Analyst
Husky Technologies
Bolton, ON
- Full-time
…passion of our people around the world and their desire to lead change. At the same time, we are not afraid to expect a lot and strive for leadership in all of our key markets. We are a…
Added 9 hours ago
Dietary Aide
Winnipeg Regional Health Authority
Souris, MB
Under the direction of the Manager, Nutrition Services or Nutrition Services Supervisor and coordination of the Cook, Lead Hand or Clerk, the Dietary Aide is responsible for performing the…
Added 9 hours ago
R|
Postdoctoral Fellow - Surgical and Interventional Sciences
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The individual must have recently been awarded (within 2 years) a PhD or equivalent
Added 9 hours ago
VC
Student Recuitment Marketing and Events Coordinator
Vancouver Chapter - CPABC
Vancouver, BC
- Full-time
…and internal departments, the Coordinator helps deliver high-quality recruitment experiences that support awareness of the CPA profession and encourage future learner…
Added 10 hours ago
GC
Product Marketing Manager (Strategist)
Game Companies
London, ON
- Full-time
This role requires an agile strategic lead who balances high-level positioning with hands-on campaign execution, remaining quick on their feet and ready to jump directly into campaigns to…

Kent Building Supplies

Executive Assistant

Saint John, NB, Canada

The salary range for this role is $44,000-$65,000. · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage executive schedules, communications, travel, meetings, and confidential records while providing high-level administrative support to senior leaders. Handle financial administration and support reports, corporate events, cross-functional projects, and improvements to administrative workflows.

Requirements

Candidates should have 4–5 years of executive-level administrative support experience and preferably post-secondary education in business administration, communications, or a related discipline; a bachelor's degree is an asset. They should be proficient in Microsoft 365, highly organized, accurate, discreet, adaptable, and able to manage competing priorities and communicate effectively across the organization.

Skills

Executive Calendar Management
Meeting Coordination
Travel Coordination
Written Communication
Verbal Communication
Project Administration
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Confidential Information Management
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Communications
Meeting Agendas
Presentations
Briefing Materials
Corporate Events
Meeting Logistics
Action Items
Expense Reports
Purchase Orders
Invoices
Confidential Records
Project Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Business Systems
Process Improvement
Document Control
Stakeholder Communication

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Work requirements

Jobs in Canada