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Added 22 mins ago
TU
Auxiliary Service Worker
The University of British Columbia
Vancouver, BC
- $25.46 to $26.81 CAD / hour
- Full-time
Dayshift Building Service Workers | Custodial Leadership | Custodial Services | Facilities
Added 52 mins ago
L
5789 - Assistant Store Manager FT
Lids
Quebec, QC
- $19 to $21 USD / hour
- Full-time
At Lids, our Assistant Store Managers are the heart and soul of the Lids brand. These cap experts strive to foster the passion for sporting and fashion goods by meeting the needs of our…
Added 1 hour ago
AI
Supervisor, Temple Facilities Assistant - Toronto Temple
A Igreja de Jesus Cristo dos Santos dos Últimos Dias
Brampton, ON
- Full-time
Gives work direction to other assistant temple facilities managers.
Added 2 hours ago
EI
Territory Representative, Hospitality Sales & Service
Ecolab Inc.
Corner Brook, NL
- Full-time
Ensuring that your customers’ facilities are fully operational and teams are properly trained by demonstrating safe equipment use
Added 2 hours ago
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(CAN) Leader de nuit
Walmart
Thetford Mines, QC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 3 hours ago
UO
Auxiliary Service Worker
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $25.46 to $26.81 CAD / hour
- Full-time
Dayshift Building Service Workers | Custodial Leadership | Custodial Services | Facilities
Added 3 hours ago
MP
Central Care Attendant, Funeral Services
Mount Pleasant Group
Toronto, ON
- $30.89 CAD / hour
- Temporary
…including funeral centres within MPGC cemeteries and standalone facilities known as The Simple Alternative. As a trusted community partner and environmental steward, MPG is committed to…
Added 4 hours ago
WC
(CAN) Leader de nuit
Walmart Canada
Thetford Mines, QC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
Added 4 hours ago
A
Facilities and Fleet Assistant
AvPosts
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Facilities and Fleet Assistant (Ref. #:2026-054) Sunwest Aviation Ltd. is the leading Western Canadian operator of jet and turboprop charter aircraft. Our fleet consists of a wide variety…
Added 4 hours ago
A
Facilities Assistant-Seasonal
AvPosts
Calgary, AB · Greater Calgary Metropolitan Area
- Temporary
Facilities Assistant-Seasonal (Ref. #:2026-051) Sunwest Aviation Ltd. is the leading Western Canadian operator of jet and turboprop charter aircraft. Our fleet consists of a wide variety of…
Added 4 hours ago
NB
Warehouse Superintendent
Neptune Bulk Terminals
North Vancouver, BC
- Full-time
· Ensure warehouse facilities remain organized, clean, and maintained to a high standard.
Added 5 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
The Tradeshow Assistant plays a key role in supporting Evertz's presence at major industry events, including NAB, IBC, ISE, and InfoComm. This position is responsible for managing trade…
Added 5 hours ago
N
Retail Field Intern - Agronomy Assistant
Nutrien
Vegreville, AB
- Temporary
…world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all…
Added 5 hours ago
KB
Executive Assistant
Kent Building Supplies
Saint John, NB
- Full-time
We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our…
Added 5 hours ago
N
Retail Field Intern - Agronomy Assistant
Nutrien
MB · Darlingford, MB
- Full-time
…world-class network of production, distribution, and ag retail facilities We efficiently serve growers' needs and strive to provide a more profitable, sustainable, and secure future for all…
Added 5 hours ago
TW
Administrative Assistant, Enrolment Operation
Trinity Western University
Langley (District), BC · Langley, BC
- $42,000 to $45,000 CAD / year
- Full-time
The Administrative Assistant, Enrolment Operations provides essential support within Trinity Western University’s enrolment and student services ecosystem. This role blends front-line…
Added 5 hours ago
PT
Assistant Caretaker (#073-VW)
Pembina Trails School Division
Winnipeg, MB
- Full-time
BASIC FUNCTION: The Assistant Caretaker is responsible for the routine cleaning, comfort and safety of the school’s physical facilities. The Assistant Caretaker provides assistance to the…
Added 6 hours ago
AM
Procurement Assistant Manager, Facilities
A.P. Moller - Maersk
Mississauga, ON
- Full-time
The Procurement Assistant Manager, Facilities is responsible for driving commercial and execution activities across the Source-to-Contract and Demand-to-Delivery lifecycle for Facilities…
Added 6 hours ago
TU
Engineer
The University of British Columbia
Kelowna, BC
- $5,713 to $6,545 CAD / month
- Full-time
UBCO | Operations and Utilities | Facilities Management
Added 6 hours ago
MO
IT Support Analyst - Contract
Martin-Brower of Canada Co.
New Westminster, BC
- $72,000 to $87,000 CAD / year
- Contract
…and distribution centre operations, including travel to other…
Added 6 hours ago
MB
IT Support Analyst
Martin Brower UK and Ireland
New Westminster, BC
- Contract
…and distribution centre operations, including travel to other…
Added 6 hours ago
BD
Office Services Coordinator
Black Diamond Group
Calgary, AB
- Full-time
…Services portfolio. Key accountabilities include workplace and facilities coordination, financial administration, employee experience and safety support, process documentation, service…
Added 6 hours ago
NC
Veterinary Assistant
NVA Canada
Ottawa, ON
- Full-time
Experience Required: Minimum 1 Year Veterinary Assistant Experience
Added 6 hours ago
P
Assistant Store Manager
Pandora
Toronto, ON
- Part-time
The Assistant Store Manager (ASM) will be the ultimate Pandora Fan. As the ASM you will fully immerse yourself in our brand, culture, and product, taking immense pride in delivering…
Added 6 hours ago
M
Procurement Assistant Manager, Facilities
Maersk
Mississauga, ON
- Full-time
The Procurement Assistant Manager, Facilities is responsible for driving commercial and execution activities across the Source-to-Contract and Demand-to-Delivery lifecycle for Facilities…

Kent Building Supplies

Executive Assistant

Saint John, NB, Canada

The salary range for this role is $44,000-$65,000. · Full-time

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Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

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More about this job

Responsibilities

Manage executive schedules, communications, travel, meetings, and confidential records while providing high-level administrative support to senior leaders. Handle financial administration and support reports, corporate events, cross-functional projects, and improvements to administrative workflows.

Requirements

Candidates should have 4–5 years of executive-level administrative support experience and preferably post-secondary education in business administration, communications, or a related discipline; a bachelor's degree is an asset. They should be proficient in Microsoft 365, highly organized, accurate, discreet, adaptable, and able to manage competing priorities and communicate effectively across the organization.

Skills

Executive Calendar Management
Meeting Coordination
Travel Coordination
Written Communication
Verbal Communication
Project Administration
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Confidential Information Management
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Communications
Meeting Agendas
Presentations
Briefing Materials
Corporate Events
Meeting Logistics
Action Items
Expense Reports
Purchase Orders
Invoices
Confidential Records
Project Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Business Systems
Process Improvement
Document Control
Stakeholder Communication

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