Jobs in Canada

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Added 11 mins ago
IW
Senior Manager, Business Development
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Partner across Business Development, regional leadership, Operations, Advisor Onboarding, Legal, and Compliance to clarify roles, align priorities, and deliver shared objectives.
Added 11 mins ago
IW
Senior Manager, Business Development
IG Wealth Management
BC · British Columbia, Canada
- Full-time
Partner across Business Development, regional leadership, Operations, Advisor Onboarding, Legal, and Compliance to clarify roles, align priorities, and deliver shared objectives.
Added 11 mins ago
N
Manager, Security GRC
nesto
Canada
- Full-time
Strong knowledge of risk assessment methodologies and compliance operations.
Added 11 mins ago
S
Technical Operations Analyst
SASCU
Salmon Arm, BC
- Full-time
The Technical Operations Analyst ensures the effective day-to-day delivery of technology services by coordinating operational activities of the Managed Services Providers. The role monitors…
Added 11 mins ago
PC
Manager, Processing - London, ON
Premier Canada Assurance
London, ON
- Full-time
Participate in cross-functional initiatives that affect underwriting operations and service delivery.
Added 11 mins ago
WC
(CAN) Asset Protection Operations Team Associate
Walmart Canada
ON · Hannon, ON
- Full-time
Position Summary...An Asset Protection Operations Team Associate maintains store financial integrity and accuracy, pricing integrity, inventory control and profitability. This associate…
Added 11 mins ago
AT
Administrative Coordinator
AOT Technologies
Victoria, BC
- Full-time
We're seeking an organized, proactive Administrative Coordinator to keep day-to-day operations running smoothly. You'll support our Finance, Marketing, Compliance, and HR teams, manage core…
Added 11 mins ago
T
Mandarin/Cantonese/English Banking Advisor
TEKsystems
Mississauga, ON
- $24 to $25 CAD / hour
- Contract
…clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de lentreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui…
Added 11 mins ago
T
Mandarin/Cantonese/English Banking Advisor
TEKsystems
Vancouver, BC
- $24 to $25 CAD / hour
- Contract
…clients. Notre compétence en stratégie, conception, exécution et opérations libère la valeur de lentreprise par un éventail de solutions. Nous sommes une équipe de 80 000 personnes qui…
Added 11 mins ago
A
President - Alebex AI
Alebex
Vancouver, BC
- Full-time
Build repeatable operations and management reporting. Keep growth plans aligned with delivery capacity, service quality, contractual obligations and the governance of the organization.
Added 11 mins ago
AA
Chef de la Planification Budgétaire et de la Gouvernance / Head of Business Planning & Governance
Airbus Aircraft
Mirabel, QC
- Full-time
…coûts, la coordination transversale avec l’Ingénierie et les Opérations en service, et la visibilité mensuelle aux clients avec escalade si nécessaire jusqu'au comité…
Added 12 mins ago
WC
(CAN) Asset Protection Operations Team Associate
Walmart Canada
Calgary, AB
- Full-time
Position Summary...An Asset Protection Operations Team Associate maintains store financial integrity and accuracy, pricing integrity, inventory control and profitability. This associate…
Added 12 mins ago
RP
IFRS Technical Accounting Contractor
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search
Added 12 mins ago
A
Data Analyst
Artemis
Aurora, ON
- Full-time
…expansion through acquisitions and is continuing to scale its…
Added 12 mins ago
G-
Area Fleet Director
GFL - Sewer Technologies Division
AB · Edmonton, AB
- Full-time
…regional fleet performance, asset utilization, and internal shop operations across our active branches and future acquisitions. In this high-impact role, you will champion operational…
Added 12 mins ago
RP
Senior Accounting Contractor(6-months)
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Our Calgary-based technology client is seeking a highly skilled Senior Accountant Contractor to support its growing finance team during a significant acquisition and integration initiative.…
Added 12 mins ago
RP
Senior Accounting Analyst, SAP
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Added 12 mins ago
RP
Complex Accounting Specialist
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Added 12 mins ago
RP
Senior Manager
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Accounting & Finance - Engineering, Sales & Operations - HR & Office Support - Technology - Contingent Workforce - Executive Search
Added 12 mins ago
RP
Accounts Payable Supervisor
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
…diverse team. This role will oversee daily accounts payable operations, support month-end activities, drive process improvements, and play an instrumental role in an upcoming ERP…
Added 12 mins ago
Assistant Manager, Structured Finance - Settlements & Clearing (GWO)
Scotiabank
Toronto, ON
Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring…
Added 12 mins ago
GE
Area Fleet Director
GFL Environmental Inc.
AB · Surrey, BC · Saskatoon, SK
- Full-time
…regional fleet performance, asset utilization, and internal shop operations across our active branches and future acquisitions. In this high-impact role, you will champion operational…
Added 27 mins ago
PT
School Administrative Secretary (#070-AN)
Pembina Trails School Division
Winnipeg, MB
- Full-time
Added 28 mins ago
Director, Corporate Accounting
Starburst
Canada
Starburst is seeking a hands-on Director of Corporate Accounting to lead our global accounting operations as we continue to scale. Reporting directly to the CFO, this role will own the…
Added 28 mins ago
Q
Senior Product Manager, Accounts, Billing, & Compliance
Quo
Remote, Canada
- Full-time
- Remote
…with engineering, finance, security, legal, and compliance operations to build systems where correctness and trust matter more than…

Kent Building Supplies

Executive Assistant

Saint John, NB, Canada

The salary range for this role is $44,000-$65,000. · Full-time

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Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

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More about this job

Responsibilities

Manage executive schedules, communications, travel, meetings, and confidential records while providing high-level administrative support to senior leaders. Handle financial administration and support reports, corporate events, cross-functional projects, and improvements to administrative workflows.

Requirements

Candidates should have 4–5 years of executive-level administrative support experience and preferably post-secondary education in business administration, communications, or a related discipline; a bachelor's degree is an asset. They should be proficient in Microsoft 365, highly organized, accurate, discreet, adaptable, and able to manage competing priorities and communicate effectively across the organization.

Skills

Executive Calendar Management
Meeting Coordination
Travel Coordination
Written Communication
Verbal Communication
Project Administration
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Confidential Information Management
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Communications
Meeting Agendas
Presentations
Briefing Materials
Corporate Events
Meeting Logistics
Action Items
Expense Reports
Purchase Orders
Invoices
Confidential Records
Project Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Business Systems
Process Improvement
Document Control
Stakeholder Communication

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