Jobs in Canada

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Added 10 mins ago
SL
Department Sales Manager, Footwear
Sporting Life
Laval, QC
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 10 mins ago
SL
Department Sales Manager, Softgoods
Sporting Life
Laval, QC
- Full-time
While partnering with your Assistant Manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 10 mins ago
LC
Produce Assistant Department Manager Part Time Day
Loblaw Companies Limited
Calgary, AB
- Part-time
Added 39 mins ago
EG
Administrative Assistant
Emterra Group
Regina, SK · Greater Regina Metropolitan Area
- Full-time
Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor…
Added 39 mins ago
T
Administrative Assistant
TBD
Toronto, ON · Greater Toronto Area, Canada
- Full-time
An established professional office in Thornhill is seeking a highly organized, experienced and reliable Administrative Assistant to support daily office operations.
Added 54 mins ago
EI
Territory Representative, Hospitality Sales & Service
Ecolab Inc.
Corner Brook, NL
- Full-time
…focusing on satisfied guests, protected reputations, and efficient operations. Committed to building lasting relationships, we leverage our industry expertise and science-based guidance in…
Added 54 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Selkirk, MB
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
W
(CAN) Leader de nuit
Walmart
Thetford Mines, QC
- Full-time
…who enjoy leading others and making a visible impact on store…
Added 1 hour ago
UO
Auxiliary Service Worker
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $25.46 to $26.81 CAD / hour
- Full-time
UBC Building Operations provides comprehensive facilities maintenance, operations and renovation services for lands and buildings owned by the University of British Columbia.
Added 1 hour ago
MP
Central Care Attendant, Funeral Services
Mount Pleasant Group
Toronto, ON
- $30.89 CAD / hour
- Temporary
Monitor and replenish supply inventory, ensuring all necessary items are readily available for operations.
Added 1 hour ago
SL
Department Sales Manager, Footwear
Sporting Life
Burnaby, BC
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 1 hour ago
SL
Department Sales Manager, Footwear
Sporting Life
Burlington, ON
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re…
Added 1 hour ago
TO
Engineering Manager
Town of Pelham
Fonthill, ON
- Full-time
Added 1 hour ago
E
Quick Service (QSR) Sales Associate (Part-Time) - Eataly Sherway Gardens
Eataly
Toronto, ON
- $17.95 CAD / hour
- Part-time
…pastries, coffee, paninis and other Italian treats. Reports to the Assistant Store Operations Manager and Store Operations…
Added 1 hour ago
SL
Department Sales Manager, Hardgoods
Sporting Life
Markham, ON
- Full-time
While partnering with your assistant manager to achieve sales targets, manage team KPIs, and maximize profitability. You’ll coach your team to be product and trend experts, ensuring they’re…
Added 2 hours ago
IH
Administrative Assistant | IH Quality
Interior Health Authority
Kelowna, BC
- Full-time
Interior Health is hiring a term specific full-time Administrative Assistant to provide confidential administrative support functions to the IH Quality team located at the Community Health…
Added 2 hours ago
DH
Assistant Director of Finance and Accounting
Delta Hotels and Resorts®
Vancouver, BC
- Full-time
The Assistant Controller manages the day-to-day operation of the Accounting Office. Primary responsibilities include financial analysis and financial reporting, budgeting/forecasting, audit…
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Bishop's Falls, NL
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
R&
Interchange Assistant Manager
Ruth & Naomi's Mission
Chilliwack, BC
- Full-time
Ruth & Naomi's Mission is looking for a motivated and dependable Interchange Assistant Manager to join our Supportive Housing team!
Added 2 hours ago
CA
Assistant Resident Manager (Part-Time)
Centurion Associates Inc
Huntsville, ON
- Part-time
Multi-Family - Operations - Huntsville, Ontario
Added 2 hours ago
WC
(CAN) Leader de nuit
Walmart Canada
Thetford Mines, QC
- Full-time
…who enjoy leading others and making a visible impact on store…
Added 2 hours ago
WC
(CAN) Overnight Assistant Manager
Walmart Canada
New Glasgow, NS
- Full-time
…specifically related to the (Front End or Back End or Fresh or Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all…
Added 2 hours ago
PC
Manager, Processing - London, ON
Premier Canada Assurance
London, ON
- Full-time
Participate in cross-functional initiatives that affect underwriting operations and service delivery.
Added 2 hours ago
FF
Seasonal Associate - Famous Footwear
Famous Footwear
Toronto, ON · Greater Toronto Area, Canada
- Temporary
Ace Retail Operations: You’ll ensure daily store tasks (pricing, shipment processing, fulfillment and inventory) are dialed in, keeping the store running like a tightly laced sneaker.…
Added 2 hours ago
A
Facilities and Fleet Assistant
AvPosts
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Facilities and Fleet Assistant (Ref. #:2026-054) Sunwest Aviation Ltd. is the leading Western Canadian operator of jet and turboprop charter aircraft. Our fleet consists of a wide variety…

Kent Building Supplies

Executive Assistant

Saint John, NB, Canada

The salary range for this role is $44,000-$65,000. · Full-time

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Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

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More about this job

Responsibilities

Manage executive schedules, communications, travel, meetings, and confidential records while providing high-level administrative support to senior leaders. Handle financial administration and support reports, corporate events, cross-functional projects, and improvements to administrative workflows.

Requirements

Candidates should have 4–5 years of executive-level administrative support experience and preferably post-secondary education in business administration, communications, or a related discipline; a bachelor's degree is an asset. They should be proficient in Microsoft 365, highly organized, accurate, discreet, adaptable, and able to manage competing priorities and communicate effectively across the organization.

Skills

Executive Calendar Management
Meeting Coordination
Travel Coordination
Written Communication
Verbal Communication
Project Administration
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Confidential Information Management
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Communications
Meeting Agendas
Presentations
Briefing Materials
Corporate Events
Meeting Logistics
Action Items
Expense Reports
Purchase Orders
Invoices
Confidential Records
Project Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Business Systems
Process Improvement
Document Control
Stakeholder Communication

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