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Added 8 mins ago
L
5789 - Assistant Store Manager FT
Lids
Quebec, QC
- $19 to $21 USD / hour
- Full-time
Follow all policies to accurately manage store inventory, including receiving, transferring, completing price changes, and conducting product counts.
Added 8 mins ago
X
Sales Development Representative (Hybrid) (Toronto)
Xe.com
Toronto, ON
- Full-time
…$115 billion in global payments annually. Xe is profitable, product-led, and focused on building reliable, user-first tools that make moving money across borders easier for…
Added 8 mins ago
T
Full Stack Engineer
Tookli
Mascouche, QC
- Full-time
…and scalability. The role involves collaborating closely with product owners, UX/UI designers, and other engineers to translate requirements into robust technical solutions, as well as…
Added 8 mins ago
FG
CNC Machinist - Metals
Flynn Group of Companies
Mississauga, ON
- $23 to $27 CAD / hour
- Full-time
Support new product development; create bill of materials, routings and fixtures for newly released products
Added 8 mins ago
O
Sr. Manager Corporate Development
OpenText
Toronto, ON
- Full-time
Stakeholder Collaboration: Lead cross-functional workstreams across Finance, Operations, Sales, Product, HR, Legal, IT, and other functions to advance strategic initiatives
Added 8 mins ago
WR
General Manager
Workshop Recruiting & Consulting
North Vancouver, BC
- $120,000 to $140,000 CAD / year
- Full-time
A CPA designation would be a strong asset. Experience in manufacturing, engineering, product development or a similarly technical business would also be valuable.
Added 22 mins ago
IS
Project Manager
Idealogical Systems Inc
Markham, ON
- Full-time
…client contact from kickoff through release. Working across Product, Design, Development, and QA, you will bring structure, clarity, and accountability to projects while keeping delivery…
Added 22 mins ago
S
Beauty Advisor - Part Time
sephora.com
Red Deer, AB
- $17 to $20 CAD / hour
…things beauty. Through personalized consultations and expert product recommendations, you'll play a meaningful role in clients' confidence journeys. You're a beauty pioneer who embraces…
Added 22 mins ago
S
Paid Services Beauty Advisor - Full Time
sephora.com
Milton, ON
- $19.7 to $23.2 CAD / hour
- Full-time
…journey at the Beauty Studio & beyond. It’s not just about the product, but about making a client's day through teaching, inspiring, and playing, together. Best of all, you’ll love working…
Added 22 mins ago
LC
Asset Protection Representative
Loblaw Companies Limited
Toronto, ON
- Full-time
…environment, you will partner with our store management team to ensure product loss is minimized and Asset Protection awareness is on the minds of everyone. Your expertise in safety and…
Added 22 mins ago
LC
Merchandising Crew Associate (Western Canada)
Loblaw Companies Limited
Burnaby, BC
- Full-time
On site product ordering and inventory control. Controlling ordering for a low hole count.
Added 38 mins ago
RR
Android & Robotics Software Developer
Remote Robotic
Ottawa, ON · Kanata, ON
- $40 to $55 CAD / hour
- Contract
…Team members have the opportunity to contribute directly to product decisions and see their work move quickly from concept to…
Added 38 mins ago
LD
Canadian Certified Plumbing Consultant - Educational Publishing
Lumina Datamatics
Canada
- $75 CAD / hour
- Contract
…end-to-end publishing processes - from content creation to product delivery - utilizing our deep domain expertise and innovative technology…
Added 38 mins ago
BC
Pharmacy Technician
Brant Community Healthcare System
Brantford, ON
- Full-time
…dispensing, checking and delivery), manufacturing and sterile product preparation, including chemotherapy. This position will be required to work two (2) weekends per…
Added 38 mins ago
TS
Logistics Lead - Chef d'équipe logistique
TD SYNNEX
Mississauga, ON
- Full-time
…workflow issues, identify root causes, and support order and product flow. Drives continuous improvement initiatives through Lean Sigma methodologies, SOP updates, and process…
Added 38 mins ago
R
Founding Engineer, Build and Deployment
Rainharbor
Toronto, ON
- Full-time
…clients' own environments. Few roles let one engineer see a product from the first checkpoint to live use, and leave their mark on…
Added 38 mins ago
Night Supervisor, Maintenance
CONA Services
Brampton, ON
For more information about Coke Canada Bottling and our products, visit cokecanada.com/our-product.
Added 1 hour ago
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Seasonal Associate
Showcase - Home of the Hottest Trends
Brandon, MB
- Temporary
High level of passion and energy, while providing an expert level of product knowledge
Added 1 hour ago
MI
Jr. Financial Analyst (Co-op)
Magna International
Aurora, ON
- Full-time
Follow-up with product groups and operating entities on data integrity in the financial reporting system (HFM)
Added 1 hour ago
D
Sales Associate (Saint-Georges) - Talent Pipeline
Dormez-vous
Saint-Georges-de-Clarenceville, QC
- Full-time
Ensure our stores are always visually appealing through product presentation, replenishment and store housekeeping
Added 1 hour ago
SL
Department Sales Manager, Footwear
Sporting Life
Laval, QC
- Full-time
Vendor Pro Deals and expert product training to fuel your knowledge and performance.
Added 1 hour ago
SL
Department Sales Manager, Softgoods
Sporting Life
Laval, QC
- Full-time
…KPIs, and maximize profitability, you’ll coach your team to be product and trend experts, ensuring they’re equipped to guide customers to their perfect fit. You’ll manage scheduling,…
Added 1 hour ago
C
Bilingual Sales Associate, Apartments.com - Montréal, Québec
CoStar
Montreal, QC
- Full-time
All new Sales Associates receive extensive classroom and field training, ensuring they are equipped with the product and industry knowledge needed to build market credibility, proudly…
Added 1 hour ago
EL
Freelancer.Multibrand - Ott
Estée Lauder Companies
Ottawa, ON
- Full-time
Added 1 hour ago
HR
National Sales Executive
hirequity Recruitment Agency
Toronto, ON · Greater Toronto Area, Canada
- $60,000 to $70,000 CAD / year
- Full-time
Selling solutions, not a product and ideally to executive-level committees

Kent Building Supplies

Executive Assistant

Saint John, NB, Canada

The salary range for this role is $44,000-$65,000. · Full-time

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Applications open in a new tab.

Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

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More about this job

Responsibilities

Manage executive schedules, communications, travel, meetings, and confidential records while providing high-level administrative support to senior leaders. Handle financial administration and support reports, corporate events, cross-functional projects, and improvements to administrative workflows.

Requirements

Candidates should have 4–5 years of executive-level administrative support experience and preferably post-secondary education in business administration, communications, or a related discipline; a bachelor's degree is an asset. They should be proficient in Microsoft 365, highly organized, accurate, discreet, adaptable, and able to manage competing priorities and communicate effectively across the organization.

Skills

Executive Calendar Management
Meeting Coordination
Travel Coordination
Written Communication
Verbal Communication
Project Administration
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Confidential Information Management
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Communications
Meeting Agendas
Presentations
Briefing Materials
Corporate Events
Meeting Logistics
Action Items
Expense Reports
Purchase Orders
Invoices
Confidential Records
Project Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Business Systems
Process Improvement
Document Control
Stakeholder Communication

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