Jobs in Canada

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Added 35 mins ago
CO
Operator 1- Recreation
City of Wetaskiwin
Wetaskiwin, AB
- Full-time
High School Diploma or GED. Post secondary education and/or training in equipment operation is an asset.
Added 4 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Penticton, BC
- Internship
…Regional Hospital (PRH) functions as a regional facility and secondary referral centre. Our 172 acute beds provide emergency, trauma, specialty, surgical, and outpatient care, plus…
Added 4 hours ago
HM
Emergency Medicine
Health Match BC
Penticton, BC
- Full-time
…Regional Hospital (PRH) functions as a regional facility and secondary referral centre. Our 172 acute beds provide emergency, trauma, specialty, surgical, and outpatient care, plus…
Added 4 hours ago
HM
Emergency Medicine
Health Match BC
Penticton, BC
- Full-time
…Regional Hospital (PRH) functions as a regional facility and secondary referral centre. Our 172 acute beds provide emergency, trauma, specialty, surgical, and outpatient care, plus…
Added 5 hours ago
HM
Neurology
Health Match BC
Penticton, BC
- Full-time
…collaborative, with a focus on clear communication, ongoing education, and supporting patients and families through diagnosis and treatment. This is a collegial community-based practice…
Added 5 hours ago
HM
Obstetrics/Gynecology
Health Match BC
Penticton, BC
- Internship
…Regional Hospital (PRH) functions as a regional facility and secondary referral centre. Our 172 acute beds provide emergency, trauma, specialty, surgical, and outpatient care, plus…
Added 6 hours ago
TC
Industrial Engineering Manager
TJX Canada – Winners, Marshalls, HomeSense
Mississauga, ON
- $89,208 to $135,086.4 CAD / year
- Full-time
Post-secondary education in Industrial Engineering or a related discipline.
Added 6 hours ago
CC
Bilingual Signature Programs, Relay For Life Youth Specialist
Canadian Cancer Society
Montreal, QC
- Full-time
Related post-secondary education; or equivalent combination of education, training, and experience.
Added 6 hours ago
CC
Bilingual Signature Programs, Relay For Life Youth Specialist
Canadian Cancer Society
Quebec, QC
- Full-time
Related post-secondary education; or equivalent combination of education, training, and experience.
Added 6 hours ago
SI
CRM Analyst
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
…programs, locations and intake periods, and works closely with Information Technology (IT) to coordinate technical issues, security, integration with other system and software components…
Added 6 hours ago
SI
Office Administrator, Student Supports & Admissions
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation the institute has…
Added 6 hours ago
CC
Supporter Engagement Specialist
Canadian Cancer Society
Quebec, QC
- Full-time
Related post-secondary education and/or equivalent combination of education and related experience in a multi-level non-profit organization, or similar levels of sales related experience.
Added 6 hours ago
CC
Sr. Specialist, Relay for Life Youth
Canadian Cancer Society
Toronto, ON
- Full-time
Related post-secondary education; or equivalent combination of education, training, and experience.
Added 6 hours ago
CC
Accountant
Canadian Cancer Society
Toronto, ON
- Full-time
Post secondary education in accounting with 1-3 years of experience
Added 6 hours ago
CC
Accountant
Canadian Cancer Society
Vancouver, BC
- Full-time
Post secondary education in accounting with 1-3 years of experience
Added 6 hours ago
Education Coordinator
Stratford Festival
Stratford, ON
Coordinate workshops and artist chats for students and teachers, particularly at the elementary and secondary levels, as part of selected Stratford Festival Education programs, including…
Added 7 hours ago
CM
Service Leader
Chipotle Mexican Grill
Milton, ON
- Full-time
…with a demonstrated purpose as it leads the way in digital, technology and sustainable business practices. For more information or to place an order online, visit…
Added 8 hours ago
EI
IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab Inc.
Calgary, AB
- Full-time
Post-secondary education in an information technology or technology program, or in a business or supply chain program with significant information technology exposure.
Added 8 hours ago
L
5789 - Assistant Store Manager FT
Lids
Quebec, QC
- $19 to $21 USD / hour
- Full-time
Ensure every customer is offered the opportunity to participate in Lids membership programs or special in-store offers when live in-store through employee education.
Added 9 hours ago
R6 Process Equipment Technician 1 - 12 month-term
BWXT
Ottawa, ON
Computer skills will be an asset.Grade 12 technical secondary school.
Added 9 hours ago
DL
Project Manager
DiBRACON Ltd.
Toronto, ON
- Full-time
Post-secondary education in Construction Management, Civil Engineering, Architectural Technology, or a related field is preferred.
Added 9 hours ago
RS
Associé d’inventaire/Inventory Associate
Retail Services WIS Corporation
Montréal-Est, QC
- Part-time
Added 10 hours ago
TT
Database Developer
Torus Talent
Langley (District), BC · Langley, BC
- $80,000 to $100,000 CAD / year
- Full-time
Hold post-secondary education in computer science, software engineering, information technology, or a related field; equivalent practical experience may be considered.
Added 11 hours ago
T
Information Management Specialist
Tookli
Toronto, ON
- Full-time
Relevant post-secondary education in Information Management, Library and Information Science, Information Technology, or a related field.
Added 11 hours ago
TO
Engineering Manager
Town of Pelham
Fonthill, ON
- Full-time
Prepare specifications and associated information for tender documents and requests for proposals for all approved capital and operating projects

Kent Building Supplies

Executive Assistant

Saint John, NB, Canada

The salary range for this role is $44,000-$65,000. · Full-time

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Job details

Pay: The salary range for this role is $44,000-$65,000.
Job type: Full-time
Apply by: Dec 2, 2026
Experience: 4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Posting language: English
Posted: Nov 2, 2026

Original job description

Job Description

We are seeking an experienced, highly organized Executive Assistant to provide high-level administrative support to senior leadership and ensure efficient executive operations. Based at our Head Office in Saint John, New Brunswick, this role supports executive leaders through effective calendar management, meeting coordination, communication support, project administration, and confidential information management.

The salary range for this role is $44,000-$65,000.

Responsibilities

Proactively manage complex executive schedules and calendars, ensuring effective prioritization of meetings and commitments.
Manage phone calls, emails, and correspondence on behalf of executives, ensuring timely and professional communication.
Coordinate travel arrangements, accommodations, and itineraries as required.
Prepare meeting agendas, presentations, briefing materials, and supporting documentation.
Coordinate and oversee executive meetings, leadership gatherings, training sessions, and corporate events.
Arrange meeting logistics, including facilities, technology, catering, and related services.
Record meeting notes and follow up on action items when required.
Support communication between executives and internal and external stakeholders.
Manage expense reports, monthly corporate credit card reconciliations, purchase orders, invoices, and other financial administration.
Maintain accurate records, files, and confidential documents in accordance with company standards.
Assist with the preparation of reports, presentations, dashboards, and executive communications.
Coordinate logistics, gather information, and support strategic and cross-functional projects and initiatives.
Manage day-to-day administrative activities and provide general office support as required.
Maintain and update executive and business-related information, databases, and records.
Utilize collaboration and productivity tools to support efficient workflows and information sharing.
Identify opportunities to streamline administrative processes, improve communication efficiency, and enhance executive support practices.
Support the adoption of new technologies and tools that improve productivity, meeting management, and document control.

Qualifications

Post-secondary education in Business Administration, Communications, or a related discipline is preferred. A bachelor's degree would be considered an asset.
4-5 years of experience providing executive-level administrative support in a corporate or multi-site environment.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint.
Experience with Dynamics 365, Power BI, and other business systems would be considered an asset.
Exceptional organizational, prioritization, and time-management skills.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong verbal and written communication skills with a professional and proactive approach.
Demonstrated ability to work independently with minimal supervision while maintaining a high degree of accuracy.
Strong interpersonal skills with the ability to build relationships across all levels of the organization.
Commitment to confidentiality, professionalism, and sound judgment.
Adaptable, resourceful, and eager to learn new systems and processes.

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Kent is the largest retail building supply chain in Atlantic Canada. With 48 locations and an ecommerce website, our mission is to be the best source of home improvement products through superior customer service and know-how, quality products, and everyday great prices. We protect our customers and staff by hiring and training associates committed to our safety values. We employ over 3,700 people and work hard to increase our market share through strategic investment in training and technology. We focus on the development of our people and promote a culture of continuous improvement and innovation. In addition to our retail stores, we operate truss manufacturing facilities and a wholesale drywall company. We are a member of Independent Lumber Dealers Co-operative and the ARENA buying group which ensures our great product selection and pricing

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More about this job

Responsibilities

Manage executive schedules, communications, travel, meetings, and confidential records while providing high-level administrative support to senior leaders. Handle financial administration and support reports, corporate events, cross-functional projects, and improvements to administrative workflows.

Requirements

Candidates should have 4–5 years of executive-level administrative support experience and preferably post-secondary education in business administration, communications, or a related discipline; a bachelor's degree is an asset. They should be proficient in Microsoft 365, highly organized, accurate, discreet, adaptable, and able to manage competing priorities and communicate effectively across the organization.

Skills

Executive Calendar Management
Meeting Coordination
Travel Coordination
Written Communication
Verbal Communication
Project Administration
Expense Management
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Confidential Information Management
Prioritization

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Meeting Coordination
Travel Arrangements
Executive Communications
Meeting Agendas
Presentations
Briefing Materials
Corporate Events
Meeting Logistics
Action Items
Expense Reports
Purchase Orders
Invoices
Confidential Records
Project Administration
Microsoft 365
Outlook
Teams
Word
Excel
PowerPoint
SharePoint
Dynamics 365
Power BI
Business Systems
Process Improvement
Document Control
Stakeholder Communication

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