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21 jobs

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Added 7 days ago
Talent Acquisition & HR Coordinator
Big Viking Games
Remote, Canada
Contract · Remote
Big Viking Games is hiring a Talent Acquisition & HR Coordinator, reporting the Chief Operating Officer to be the day-to-day engine of our recruiting and support the COO and HR Manager and…
Added 2 days ago
Campaign Services Activation Coordinator
XR Extreme Reach
Remote, Canada
Remote
…challenge norms, and unlock new possibilities. Your voice, your talent, and your vision matter here- XR is where you come to grow, learn, and…
Added 1 day ago
Audio Localization Planning Coordinator
Keywords Studios
Remote, Canada
$30,000 to $37,000 CAD / year
Remote
The Planning Coordinator supports the Audio Localization team by organizing daily and weekly recording schedules and coordinating voice talents, Artistic Directors, Sound Operators,…
Added 12 days ago
Sales & Marketing Coordinator
Isaac Operations
Remote, Canada
$65,000 to $68,000 CAD / year
Full-time · Remote
The Sales & Marketing Coordinator is a junior member of the Isaac Sales & Marketing team, supporting the day-to-day operations of the broader function. This role is well suited to someone…
Added 29 days ago
Junior Executive Assistant
Klass
Remote, Canada
Full-time · Remote
…Assistant, Personal Assistant, Administrative Assistant, Office Coordinator, Office Manager, Operations Coordinator, or in a similar role (administrative, support, luxury hospitality,…
Added 1 month ago
Influencer Manager & Creator Outreach (Gaming & iGaming) - US/Canada
Pack.com
Remote, Canada
Full-time · Remote
We aren’t looking for a passive PR coordinator or an "influencer fan" who just browses social media all day. We need an ambitious, highly disciplined Outbound Talent Scout and Relationship…
Added 2 months ago
AI Coordinator
Isaac Operations
Remote, Canada
$65,000 to $75,000 CAD / year
Full-time · Remote
The AI Coordinator is a hands-on execution role in Isaac's AI Team, sitting within the Technology function alongside the AI Lead. The role keeps the day-to-day program running: tracking…
Added 1 month ago
Practicum Coordinator
Yorkville University
Remote, Canada
Full-time · Remote
Reporting to the Manager of Practicum Coordination, we are hiring a Practicum Coordinator to join our team. As our new Practicum Coordinator, you will assist students enrolled in practicum…
Added 3 months ago
Growth Marketing Manager
Projekt Network
Remote, Canada
$95,000 to $125,000 CAD / year
Full-time · Remote
Today, we help contractors hire talent, connect with trade partners, and grow their businesses. Tomorrow, we’re building the workforce ecosystem that powers construction across North…
Added 2 months ago
Lighting Artist | Artiste en éclairage - GameSim - Talent Pipeline
Keywords Studios
Remote, Canada
Full-time · Remote
Added 1 month ago
Coordonnateur de la logistique (quart de soir) | Supply Chain Coordinator (Afternoon Shift)
Brambles
Remote, Canada
Full-time · Remote
Added 2 months ago
Boutique Assistant (Long-Term Temporary Assignment) - Toronto Yorkdale
Richemont
Remote, Canada
Other · Remote
At Cartier North America, we are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and…
Added 2 months ago
Pharmacy Coordinator (18 month contract)
McKesson
Remote, Canada
Full-time · Remote
The Pharmacy Coordinator plays a pivotal role by scheduling deliveries and processingprescription medications in collaboration with Pharmacists to ensure the accurate dispensingof…
Added 3 months ago
Program Staff for Child, Youth and Family Programs (Part Time) - Fall, Winter, Spring 2026-2027
City of Burlington
Remote, Canada
Part-time · Remote
We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a…
Added 3 months ago
HSE coordinator afternoon shift
Brambles
Remote, Canada
Full-time · Remote
The HSE coordinator monitors production floor activity enforcing Safety First compliance for all production employees. Partners with plant leadership to execute health, safety and…
Added 1 month ago
Coordonnateur SST/HSE coordinator - Afternoon shift
Brambles
Remote, Canada
Full-time · Remote
Added 4 months ago
Construction Inspector/Construction Coordinator
Parsons Corporation
Remote, Canada
Full-time · Remote
…that empowers you to achieve your full potential. Unleash your talent and redefine what’s…
Added 4 months ago
Project Manager - Heavy Civil/Construction
Parsons Corporation
Remote, Canada
Full-time · Remote
…that empowers you to achieve your full potential. Unleash your talent and redefine what’s…
Added 4 months ago
Project Engineer - Construction/Heavy Civil
Parsons Corporation
Remote, Canada
Full-time · Remote
…that empowers you to achieve your full potential. Unleash your talent and redefine what’s…
Added 4 months ago
Boutique Assistant (Long-Term Temporary Assignment) - Vancouver
Richemont
Remote, Canada
Other · Remote
At Cartier North America, we are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and…
Added 5 months ago
Low-Code / No-Code Automation Engineer
Huzzle
Remote, Canada
Full-time · Remote
…industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by…

No more jobs.

Keywords Studios

Audio Localization Planning Coordinator

Remote, Canada

Pay: $30,000 to $37,000 CAD / year
Job type: Full-time · Contract
Workplace: Remote
Posting language: English
Posted: Sep 18, 2026

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Original job description

Established in 1998 and working in over 30 languages, the Keywords Group is one of the leaders in the provision of localisation services to the Video games and Software Localisation markets worldwide.

Keywords is an international technical service provider to the global Video Game Industry with offices in Montreal, Dublin, London, Paris, Milan, New Delhi, Tokyo, Shanghai, Singapore, Pune, Rome, Barcelona, Mexico City, São Paulo, Los Angeles, and Seattle. Working on a worldwide basis, we provide a range of linguistic, testing, and quality control services to Video Game Developers and Publishers alike.

Job Summary

The Planning Coordinator supports the Audio Localization team by organizing daily and weekly recording schedules and coordinating voice talents, Artistic Directors, Sound Operators, recording rooms and external studios. The role ensures that sessions run efficiently and accurately, with minimal risk of cancellations, conflicts or rework.

This is not a purely administrative role. The Planning Coordinator has direct responsibility for daily booking and planning operations, handles last-minute changes, confirms resources and materials, maintains accurate records and anticipates issues before they affect recording sessions.

Key Responsibilities and Activities

Operational

Organize and maintain the daily and weekly recording schedule for internal and external studios.
Book voice talents, Artistic Directors, Sound Operators and recording rooms for all scheduled sessions.
Confirm the availability of talents and technical resources for internal and external sessions.
Allocate studios and resources efficiently and resolve scheduling or availability conflicts.
Act as a key operational point of contact between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers and the studio team.
Track schedule changes, cancellations, reschedules, pickups, retakes and urgent operational needs.
Ensure that required recording materials and instructions are available before each session.
Support the secure distribution and tracking of materials to talents, Artistic Directors and Sound Operators, following confidentiality requirements.
Work closely with Production Coordinators and Project Managers to prioritize recording windows and solve schedule conflicts.
Flag operational risks in advance, including missing materials, resource conflicts, lack of confirmations or rescheduling needs.
Control physical access for actors and direct them to the appropriate recording studio.
Negotiate ad hoc rates when needed, following the strategy defined by the Recording Studio Manager and the relevant production owner.
Report the recording status of projects to the Production Coordinator.

Processes

Use internal tools to promptly update calendars, planners, trackers, spreadsheets and planning systems, informing the Audio Production Team accordingly.
Keep organized records of sessions, confirmations, changes, cancellations, reschedules and related costs.
Create and maintain KWS booking and scheduling guidelines and document project-specific requirements in written form.
Collaborate on process and tool improvements to reduce booking errors, avoidable costs and operational inefficiencies.
Ensure efficient booth utilization by allocating sessions and talents in the most effective way.

Administrative and Financial Support

Create and maintain administrative information related to BPS supplies, bookings, session records and payment-related data, in coordination with the Production Coordinator.
Manage the administrative paperwork for talents, vendors and external audio resources in accordance with applicable local requirements.
Follow up, obtain signatures, organize and archive contracts, NDAs, Actors’ Agreements and vendor documentation.

Communication

Ensure regular communication within the local Audio Production Team and foster good working relationships in line with KWS standards.
Address communication from internal and external stakeholders promptly, clearly and professionally.
Support key stakeholders in client-facing activities when required.
Operational Support During Exceptional Business Needs.
During temporary absences or exceptional workload peaks, provide operational support to Production Coordinators and the Recording Studio Manager.

Technical

Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization or related areas.
Strong ability to organize and manage multiple schedules at the same time.
Excellent written and verbal communication skills in English.
Good knowledge of Google Workspace, Excel/Sheets, shared calendars and operational trackers.
Familiarity with the video games market, including publishers, developers and platforms, is a plus.
Ability to adapt to evolving workflows and new tools.
Knowledge of applicable local regulations is a plus.

Nice to have

Experience with dubbing, game localization, voice-over or audio post-production.
Understanding of recording studio workflows.
Experience with contracts, NDAs, freelancer payments or vendor documentation.
Familiarity with file-transfer tools and material-tracking workflows.
Spanish is a plus.

Attitude

Able to work under pressure, adapt to changing priorities and meet deadlines in a fast-paced environment.
Proactive, reliable and detail-oriented, with a strong sense of urgency.
Able to communicate effectively with talents, vendors, technical teams and internal stakeholders.
Able to manage sensitive, confidential and client-related information.
Able to use good judgment to prioritize tasks and negotiate rates and availability with external resources.
Strong problem-solving, decision-making, organizational and analytical skills.
Motivated and collaborative, with willingness to learn and apply company-specific tools and methodologies.

*Due to the high volume of applications, only shortlisted candidates will be contacted.

Employment Type: Full-time, Permanent contract
Salary Range: $30,000 – $37,000 CAD gross/year
Extended Health & Dental Coverage
Paid Vacation & Provincial-Mandated Leave
Employee Wellness & Support Programs

*Note: Specific benefit plans and leave policies may vary depending on your province of residence.*

Keywords Studios is dedicated to following a well-established Equal Opportunities Policy. We endeavour to create a workplace which provides equal opportunities for all employees and potential employees.

At Keywords Studios, we value and encourage diversity in all its forms. We foster an inclusive environment and give special priority to the inclusion of people with disabilities, as we believe that diversity enriches and strengthens us as a team. This is why a valid disability certificate will be highly valued.

Keywords Studios is committed to fair and ethical hiring practices. We expect candidates to conduct themselves with honesty and to participate in all applications and interviews independently, presenting their own knowledge and experience. Candidates should refrain from using AI assistance or third-party tools or services that could influence, capture, or otherwise interfere with the authenticity of the assessment process.

When providing your information in this application, you indicate that you understand we will collect and process your information in accordance with our Applicant Privacy Notice https://www.keywordsstudios.com/en/applicant-privacy-notice/.

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Role Information: EN

Studio: Keywords Studios

Location: Americas, Canada

Area of Work: Audio Development

Service: Media & Entertainment

Employment Type: Full-time, Permanent contract

Working Pattern: Remote

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More about this job

Responsibilities

The Planning Coordinator manages daily and weekly recording schedules while coordinating voice talents, directors, and technical resources. They ensure efficient studio utilization, handle operational logistics, and maintain accurate project documentation.

Requirements

Candidates should have previous experience in production coordination, booking, or audiovisual localization. Strong organizational skills, proficiency in Google Workspace and Excel, and effective communication abilities are essential for this role.

Skills

Production Coordination
Booking
Planning
Casting
Dubbing
Audiovisual Production
Localization
Google Workspace
Excel
Google Sheets
Shared Calendars
Operational Trackers
Video Game Industry Knowledge
Problem-solving
Communication
Negotiation

Benefits

Extended Health Coverage
Dental Coverage
Paid Vacation
Provincial-Mandated Leave
Employee Wellness Programs
Support Programs

Remote locations

Ontario, Canada

Remote locations (standardized)

Ontario, Canada

Visa sponsorship

Not detected in the job text

Keywords

Audio Localization
Video Games
Production Coordination
Voice Talent
Artistic Direction
Sound Operators
Recording Studio
Project Management
Scheduling
Google Workspace
Excel
Google Sheets
Dubbing
Game Localization
Voice-over
Audio Post-production
Contracts
NDAs
Freelancer Payments
File-transfer Tools
Material Tracking
Operational Risk Management
Resource Allocation
Stakeholder Communication
Workflow Optimization

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