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Added 8 hours ago
KH
Bilingual Coordinator, Outreach & Partnerships
Kids Help Phone
Toronto, ON
- $46,700 to $49,000 CAD / year
- Full-time
Full-Time, Permanent, Hybrid working 2-3 days per week
Added 9 hours ago
C
Coordonnateur ou Coordonnatrice // Coordinator, Team Operations
CNIB
Montreal, QC
- Contract
Relève de : Directeur général ou Directrice générale, Opérations, Québec et Accessibilité
Added 9 hours ago
CN
Coordonnateur ou Coordonnatrice // Coordinator, Team Operations
Canadian National Institute for the Blind
Montreal, QC
- Contract
Relève de : Directeur général ou Directrice générale, Opérations, Québec et Accessibilité
Added 9 hours ago
RB
Associate Director, Market Risk (FRTB Capital)
Royal Bank of Canada
Toronto, ON
- Full-time
Proven experience designing and maintaining reconciliation frameworks between risk systems and general ledger/finance platforms; ability to identify, investigate and resolve complex data…
Added 9 hours ago
LG
Leaf Filter Installer
LeafFilter Gutter Protection
AB · Edmonton, AB
- Full-time
Flexible schedule – Set your own work schedule, work part-time, full-time, or as needed
Added 9 hours ago
RM
Customer Service Agent Casual
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Fort McMurray, AB
- Full-time
COLA (Cost of Living Allowance) amount listed is based on full-time hours; COLA for casual positions will be prorated based on hours worked.
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LG
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LG
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Leaf Filter Installer
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HS
Territory Sales Manager
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NS · Dartmouth, NS
- Full-time
…solutions. You want the freedom to manage your territory, spend time face-to-face with customers, and see the results of the business you build. We are looking for a full-time Territory…
Added 10 hours ago
B&
Seasonal Retail Sales Associate-MONTREAL EATON CENTRE
Bath & Body Works
Montreal, QC
- $17.6 USD / hour
- Part-time
Great Part Time Job | 40% Discount | Free Product | EAP | Fun Stores
Added 10 hours ago
GD
System Integration, Verification & Validation
General Dynamics Missions System International
Dartmouth, NS · Ottawa, Ontario
- $75,000 to $105,000 CAD / year
- Full-time
As a full-time employee at General Dynamics Mission Systems–Canada, you’ll enjoy a competitive total rewards package that supports your professional and personal well-being:
Added 11 hours ago
ML
Senior Business Development Manager
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Production Manager
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Added 11 hours ago
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Cybersecurity Systems Engineering, Intermediate
General Dynamics Missions System International
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Mechanical Engineering Developer
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Senior Project Engineer - Systems Engineer
General Dynamics Missions System International
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- Full-time
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Added 12 hours ago
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General Dynamics Missions System International
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- Full-time
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Added 12 hours ago
GD
Software Engineer
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Added 12 hours ago
PV
Licensed Optician-Hamilton, ON-Pearle Vision
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Added 12 hours ago
TH
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This position is eligible for employee benefits coverage. The full benefits package will be discussed at the time of offer.

Kids Help Phone

Manager, Grants & Funding Operations

Toronto, ON, Canada

$71,800 to $81,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $71,800 to $81,000 CAD / year
Job type: Full-time
Apply by: Nov 12, 2026
Experience: Minimum 3–5 years of experience in grants management, fund accounting, or financial administration within the charitable, not-for-profit, healthcare, or public sector.
Posting language: English
Posted: Oct 13, 2026

Original job description

Job title

Manager, Grants & Funding Operations

Department

Finance & Operations

Reports to

Executive Director of Finance and Donor Services

Salary range

$71,800 - $81,000

Job type

Full-Time, Permanent, Hybrid working 2-3 days per week

Location

Toronto, Ontario

Posting period

Tuesday, October 27, 2026

The opportunity

Are you motivated by the chance to help all young people in Canada access mental health support and Feel Out Loud at Kids Help Phone (KHP)?

Kids Help Phone Foundation is seeking a Manager, Grants & Funding Operations to help inspire generosity and raise funds across Canada to deliver on KHP’s promise to youth.

The Manager, Grants & Funding Operations plays a key role in managing and reporting on the funds and fund disbursements that supports the mission of Kids Help Phone. Reporting to the Executive Director of Finance & Donor services, this position is responsible for overseeing the financial administration of gifts from donors; while collaborating with internal stakeholders to ensure compliance with funding agreements and timely reporting, as well as managing disbursements between Kids Help Phone Foundation and Kids Help Phone.

The ideal candidate is highly organized, financially astute, and experienced in grant/fund administration, budgeting, financial reporting, and cross-functional collaboration within a charitable or not-for-profit environment. It’ll take courage, collaboration, innovation, resilience and trust.

If you’re interested in giving more young people’s feelings a place to go with KHP Foundation, you can explore this opportunity today.

The responsibilities

Gift and Fund Administration & Compliance

Manage and support the full gift lifecycle from proposal through financial close-out and stewardship reporting.

Monitor fund disbursement expenditures and funding utilization to ensure compliance with approved program budgets and monitoring associated deliverables/KPIs

Collaborate with Kids Help Phone Foundation Donor Experience team and Kids Help Phone program leads on all reporting requirements for donor stewardship reports, leading all financial components

Support the Director, Donor Experience with gift deliverables calendar to monitor reporting requirements and deadlines.

Coordinate and facilitate cross-functional kickoff meetings following the receipt of grants or major gifts, ensuring alignment among all internal and external stakeholders manage all partners for applicable grants.

Financial Management

Coordinate the development and monitoring of gift/grant budgets in collaboration with program leaders and KHP accounting team

Develop monitoring tools/dashboards for restricted gifts

Prepare financial reports for gifts, funds and fund disbursements for internal and donor facing

Support monthly, quarterly, and annual financial reporting related to funds and fund disbursements

Assist with annual audits by preparing fund disbursement schedules and supporting documentation.

Assist with developing, monitoring, forecasting and reporting against funding priorities

Reconciliation and reporting on fund balances to funding priorities

Conduct annual refresh of funding

Manage fund disbursements to Kids Help Phone

Proposal Support

Support the Philanthropy team in the development of budgets for new proposals and collaborating with Kids Help Phone program teams

Review proposal budgets to ensure accuracy, sustainability, and alignment with funding priorities

Reporting & Analysis

Track funding trends in relation to funding priorities

Develop dashboards and reporting tools to improve fund management processes.

Identify potential financial risks and recommend corrective actions where necessary.

Cross-Functional Collaboration

Work closely with Senior Leadership Team, Kids Help Phone Finance and Program teams and Kids Help Phone Foundation fundraising teams to support accurate gift, fund and fund disbursement reporting and compliance. Provide guidance to Operational Leadership Team and Kids Help Phone Finance team on gift and fund disbursement compliance and financial reporting requirements

Assist Executive Director, Finance and Donor Services with monthly internal expense reporting

Assist with various board and management reporting

Continuous Improvement

Recommend and implement best practices for gift, fund and fund disbursement management processes.

Improve internal controls, reporting procedures, and documentation standards.

Stay current on accounting standards, charitable sector regulations, and funder requirements.

The qualifications

Bachelor’s degree in accounting, Finance, Business Administration, Public Administration, or a related field.

CPA designation (or progress toward CPA) is considered an asset.

Minimum 3–5 years of experience in grants management, fund accounting, or financial administration within the charitable, not-for-profit, healthcare, or public sector.

Strong knowledge of budgeting, financial analysis, and fund accounting principles.

Advanced Microsoft Excel skills.

Experience with financial and fundraising systems (e.g., Blackbaud, Financial Edge, Raiser's Edge) is an asset.

Experience with grant management software is an asset

Excellent organizational, analytical, and project management skills.

Exceptional written and verbal communication skills.

Ability to manage multiple priorities while consistently meeting deadlines.

Don’t meet every qualification listed? Studies often report that equity-deserving people are less likely to apply for jobs unless they meet every requirement. KHP Foundation is dedicated to building a more diverse, inclusive and authentic workplace, so if you’re excited about this role, but your experience doesn’t align with every qualification, we welcome you to apply anyway. You may have the qualifications / experience for this role or other opportunities at KHP Foundation.

The application process

To apply for this opportunity, you can tap the “Apply” button on this page and follow the on-screen instructions.

About KHP Foundation

KHP Foundation inspires generosity and raises funds across Canada to deliver on KHP’s promise to youth. KHP Foundation helps ensure every supporter’s contribution gives more young people’s feelings a place to go wherever they are - from coast to coast to coast. Donors to KHP Foundation unlock the hope young people need to thrive in their world by scaling access to support, advancing equity and accelerating innovation so youth can always Feel Out Loud and get trustworthy help for any feeling or issue, big or small. Help now at KidsHelpPhoneFoundation.ca.

Inclusion, Diversity, Equity and Accessibility (IDEA)

KHP Foundation has a role to play in effecting social change and advancing equity. This is why the practice of IDEA is critical to us. We believe everyone who interacts with us deserves to feel empowered to bring their authentic selves to an environment of mutual respect. An open and diverse community can foster inclusion and amplify voices that have been, and continue to be, underrepresented.

As such, we welcome applicants from equity-deserving communities, including Indigenous Peoples, racialized persons, persons with disabilities, women, 2SLGBTQI+ individuals and more. We strongly believe that alleviating the underrepresentation of equity-deserving groups will help create a stronger KHP Foundation so young people across Canada can express all their thoughts and feelings.

Accommodations

KHP Foundation welcomes applications from people living with disabilities. Reasonable accommodations are available upon request during any phase of the application / hiring process. If you’re contacted about an opportunity, you can reply and let us know if you require accommodations at any time.

Compensation and benefits

Salaries at KHP Foundation are determined by candidate experience, qualifications and specific skill sets, as well as market and operational considerations. Benefits at KHP Foundation may include:

Hybrid work model

Comprehensive employee benefits program

Emergency travel assistance

CAAT Pension Plan

Wellness programs

Recognition awards

Employee and Family Assistance Program (EFAP)

Candidate verification

KHP Foundation will ask the successful candidate for this opportunity to complete a background screen, which may include criminal, credit, employment and educational checks. All offers of employment are conditional on the receipt of satisfactory results of any applicable check.

Privacy

KHP Foundation cares about your privacy. We’re required to save select information about opportunities, applications and interviews for set periods of time. To learn more, you can explore KHP Foundation’s privacy policy or contact us using our general form.

Message to agencies

KHP Foundation doesn’t accept unsolicited phone calls, referrals and / or resumes from any source other than directly from candidates. KHP Foundation won’t consider unsolicited phone calls, referrals and / or resumes from vendors including and without limitation, search firms, staffing agencies, fee-based referral services and recruiting agencies. The submission of unsolicited referrals and / or resumes by anyone other than a candidate directly to KHP Foundation is deemed gratuitous. KHP Foundation won’t be obligated or bound in any way to pay a referral or any other fee if a person referred to us from a source other than a direct candidate is subsequently hired.

Apply About employer

More about this job

Responsibilities

Oversee the financial administration, compliance, reporting, and disbursement of donor gifts and grants, including budgets, fund balances, audits, and donor stewardship reports. Collaborate with finance, program, fundraising, and leadership teams to support proposals, monitor funding priorities, improve reporting tools and controls, and ensure timely, accurate fund management.

Requirements

A bachelor’s degree in accounting, finance, business administration, public administration, or a related field is required; a CPA designation or progress toward one is an asset. Candidates should have 3–5 years of relevant grants, fund accounting, or financial administration experience, strong budgeting and financial analysis knowledge, advanced Excel skills, and excellent organizational, analytical, communication, and project management abilities.

Skills

Grant Administration
Fund Accounting
Budgeting
Financial Analysis
Financial Reporting
Financial Administration
Compliance Monitoring
Advanced Microsoft Excel
Dashboard Development
Project Management
Cross-Functional Collaboration
Risk Identification
Audit Support
Proposal Budgeting
Donor Stewardship Reporting
Process Improvement

Benefits

Emergency Travel Assistance
CAAT Pension Plan
Wellness Programs
Recognition Awards
Employee and Family Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Grant Management
Fund Administration
Fund Accounting
Gift Lifecycle
Restricted Gifts
Funding Agreements
Budgeting
Financial Analysis
Financial Reporting
Fund Disbursements
Compliance
Donor Stewardship
Funding Priorities
Fund Balances
Financial Forecasting
Proposal Budgets
Microsoft Excel
Blackbaud
Financial Edge
Raiser's Edge
Grant Management Software
Dashboards
Audit Support
Internal Controls
Charitable Sector
CPA
Kids Help Phone

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