Office Administrator / Junior Bookkeeper

Office Administrator / Junior Bookkeeper

Part-Time, Transitioning to Full-Time | In-Office Position

Kiessling & Associates Inc. is a well-established bookkeeping, accounting and tax preparation firm serving individuals, businesses and non-profit organizations throughout Durham Region for over 20 years.

We're growing and looking for a friendly, organized and motivated Office Administrator / Junior Bookkeeper to join our team!

This is a great opportunity for someone with an accounting background who enjoys working with people, has strong administrative skills and wants to grow their career in a supportive, team-oriented environment.

About the Position

This position will initially be approximately 25 hours per week, with the expectation of transitioning to full-time no later than March 2027.

This is an in-office position at our Oshawa location. The successful candidate will play an important role in keeping our office running smoothly while assisting our bookkeeping and tax teams.

Key Responsibilities

• Provide administrative support to our bookkeeping and tax preparation teams.
• Communicate professionally with clients by phone, email and in person.
• Contact clients to request outstanding information, documents and follow-ups.
• Communicate with the Canada Revenue Agency (CRA) on behalf of clients, including inquiries, account reviews and resolving routine issues.
• Assist with bookkeeping tasks, including transaction entry, reconciliations and maintaining accurate financial records.
• Assist with client onboarding, document collection and file organization.
• Prepare professional written correspondence and maintain accurate client records.
• Help manage office workflow, deadlines and day-to-day administrative activities.
• Provide additional support to the team during busy tax season.
  

What We're Looking For

Required Qualifications:

• Post-secondary education in accounting, bookkeeping or a related field.
• Minimum one year of Canadian bookkeeping or accounting office experience.
• Experience with QuickBooks Online (QBO).
• Excellent written and verbal English communication skills.
• Strong attention to detail, organization and time management.
• Confidence and professionalism when communicating with clients and government agencies.
• A professional appearance and manner appropriate for a client-facing office environment.
• Comfortable making phone calls, following up with clients and handling sensitive financial information.
• Proficiency with Microsoft Office, particularly Outlook, Word and Excel.
• Ability to work independently, take initiative and contribute positively to a team environment.

Additional Assets:

• Familiarity with CRA online services and Represent a Client.
• Experience with Dext, payroll processing or personal income tax preparation.
• Experience managing multiple clients and competing deadlines.
  

What We Offer

At Kiessling & Associates, we believe that a great workplace starts with great people.

• A welcoming, collaborative and supportive team environment.
• Opportunities for ongoing education, training and professional development.
• Exposure to a variety of clients, industries and accounting activities.
• The opportunity to grow into a full-time position.
• A competitive salary with performance bonuses and benefits
• A newly expanded, comfortable office environment.
• A workplace that values teamwork, client service and a healthy sense of humour!
  

How to Apply

If you're organized, personable, detail-oriented and looking for a position where you can build your bookkeeping skills while being an important part of a busy professional office, we'd love to hear from you!

Please submit the following to info@kiesslingassociates.com:

• Your current resume.
• A brief introduction outlining your relevant experience and interest in the position.
• Your salary expectations.

Subject Line: Office Administrator / Junior Bookkeeper Application

Kiessling & Associates Inc. is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.