Document Control Specialist

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Oct 25, 2026
Experience: 3+ years' experience, requires advanced knowledge of operational procedures and tools obtained through extensive work experience.
Posting language: English
Posted: Sep 25, 2026

Original job description

Requisition ID: 182497

Job Level: Mid Level

Home District/Group: Kiewit Energy Canada District

Department: Document Controls

Market: Industrial

Employment Type: Full Time

Position Overview

As a Document Control Specialist, you will support and assist the Kiewit Energy Canada distrit with the management of engineering documents in accordance with government/company regulations for various permanent design projects.

District Overview

Kiewit Energy Canada is headquartered in Calgary, Alberta.  We are a major industrial contractor that work on projects that involve construction of oil & gas facilities such as oilsands processing, including steam–assisted gravity drainage facilities, upgrading & refining, midstream facilities, power & co-generation, terminal projects (ex. LNG, LPG, etc.), Water Treatment and major mine developments.  We also have a Modular Yard facility in Edmonton, Alberta. Our engineering branch is a leading-edge division that offers innovative engineering services for our current projects and new pursuits in Canada.  Our design services group are based in Calgary, Lenexa KS and Houston TX offering expertise in process, piping, mechanical, electrical and civil/structural disciplines. 

Location

The position is based in Calgary, Alberta. You will be required to work in-office full-time.

Responsibilities

The Document Control Specialist will support and assist the management of engineering documents in accordance with government/company regulations and procedures on various projects.
The Document Control Specialist is responsible for processing internal and external distribution of engineering documentation on incoming and outgoing workflows, and preparing transmittals for document distribution, as directed.
Other duties include reviewing and/or conducting quality checks of documents, as needed; configuring, updating and maintaining engineering document management systems and permissions; updating and maintaining various distribution matrixes
Address and resolve any issues related to document control promptly.

Qualifications

Bachelor’s degree in business, information management, information technology, data management, or computer information systems is preferred, though not required.
3+ years' experience, requires advanced knowledge of operational procedures and tools obtained through extensive work experience.
Proficient use of Microsoft Office Suite
Excellent written and oral communication skills
Detail oriented with effective organization and coordination skills
Ability to:

identify and utilize the correct tools, systems and techniques to index, file and control engineering documents
remain flexible when dealing with changing requirements
multi-task and work proactively to resolve issues
work independently
effectively collaborate with others in a team-based environment

Proficiency in software such as Bluebeam, Adobe Pro, or Smartsheet is preferred
Experience with EDMS such as InEight Document, SharePoint, Aconex is preferred
Knowledge of construction and engineering related terms is an asset
Knowledge of Bluebeam Studio for comment resolution is an asset

Other Requirements:

Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.

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More about this job

Responsibilities

Manage engineering document workflows, including processing incoming and outgoing documents, distributing documentation, and preparing transmittals. Conduct document quality checks, maintain document management systems and distribution matrices, manage permissions, and promptly resolve document control issues.

Requirements

Three or more years of relevant experience and proficiency with Microsoft Office are required, along with strong communication, organization, attention to detail, and the ability to work independently and collaboratively. A bachelor's degree in a related field is preferred but not required; experience with document management systems and tools such as Bluebeam, Adobe Pro, Smartsheet, InEight Document, SharePoint, or Aconex is preferred.

Skills

Document Control
Engineering Document Management
Document Distribution
Document Quality Checks
Document Management Systems
Microsoft Office Suite
Bluebeam
Adobe Pro
Smartsheet
InEight Document
SharePoint
Aconex
Bluebeam Studio
Document Indexing and Filing
Communication
Organization and Coordination

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Wellness Programs
Employee Assistance Programs
Life Insurance
Disability Insurance
Retirement Plans With Matching
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Document Control
Engineering Documents
Document Management
Document Distribution
Transmittals
Document Quality Checks
Document Management Systems
Distribution Matrices
Microsoft Office Suite
Bluebeam
Adobe Pro
Smartsheet
InEight Document
SharePoint
Aconex
Bluebeam Studio
Document Indexing
Document Filing
Construction
Engineering
Industrial Projects
Oil and Gas
Information Management
Information Technology
Data Management
Communication
Organization
Coordination
Quality Control

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