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Added 2 months ago
Sales Administrator
Nors
Edmonton, AB
We are looking for a Sales Administrator to join our sales team in Edmonton.
Added 2 months ago
D
Project Administrator
Demant
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- Full-time
Ability to work in our North York office 2 days per week (hybrid)
Added 2 months ago
B
Project Administrator
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Added 3 months ago
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- Full-time
Sabre is seeking a highly organized and detail-oriented Applications Administrator to support our estimating and business development teams. This role is essential in ensuring quote…
Added 5 months ago
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Intune Administrator
Alto
Quebec, Quebec
- Temporary
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Site Administrator
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Clairmont, Alberta
- Full-time
As a Site Administrator, you will support the FLINT’s Manager and/or Site Superintendent as required. This position may be working in partnership with client site clerk to ensure project…
Added 3 months ago
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Maintenance Management (CMMS) and procurement Administrator
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- Full-time
At Groupe Nordik, the Maintenance Management (CMMS) and procurement Administrator plays a key role in ensuring the reliability and continuous evolution of maintenance systems. With a strong…
Added 2 months ago
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Senior Contracts Administrator
PTAG
Chalk River, ON
- Contract
We are seeking a Senior Contracts Administrator to support our growing team in Chalk River, ON. In this role, you’ll play a key part in driving project excellence, collaborating with…
Added 5 months ago
RA
Senior Contract Administrator, Water
R.V. Anderson Associates Limited
Toronto, Ontario
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RVA is looking to hire a Senior Contract Administrator to support municipal wastewater infrastructure construction projects. The work will involve a range of assignments, including road…
Added 5 months ago
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Senior Contract Administrator, Water
R.V. Anderson Associates Limited
Burlington, Ontario
- Contract
RVA is looking to hire a Senior Contract Administrator to support municipal wastewater infrastructure construction projects. The work will involve a range of assignments, including road…
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ServiceNow Senior Consultant
Jolera
Canada
- Full-time
We are looking for a Senior ServiceNow Consultant who is far more than a platform administrator. This is a strategic, customer-facing role that sits at the intersection of deep technical…
Added 2 months ago
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Program Administrator, Arts (Part-time)
CityofOttawa
Ottawa, ON
- Part-time
Added 3 months ago
BP
Contract Administrator - New Build (Contract) Talent Pool
Bruce Power
Kincardine, ON · Bruce Power
- Full-time
The Contract Administrator supports complex procurement and contracting activities by providing commercial analysis, contract administration, negotiation support, and procurement advice to…
Added 2 months ago
B
Project Administrator
BGIS
Winnipeg, MB
- Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
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Purview Administrator
T-Rex Solutions
Remote, Canada
- $115,000 to $145,000 CAD / year
- Full-time
- Remote
T-Rex Solutions is seeking a Microsoft Purview Administrator to bring their expertise to a new project in Washington, DC supporting our US Treasury customer. The ideal candidate will be…
Added 2 months ago
Project Administrator - AOTH
Aecon
Toronto, ON · Kawartha Lakes, ON · Barrie, ON
The Project Administrator supporting operations across Ontario's Kawartha Lakes and Barrie regions will report to the Security Officer, ACSO and is responsible for performing a variety of…
Added 3 months ago
S
Senior Site Inspector - Municipal Infrastructure
Stantec
Markham, ON
- Full-time
…communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we’re making an impact around the…
Added 3 months ago
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Project Administrator
OFNTSC
Brantford, ON
- Contract
We are seeking a highly motivated and skilled Project Administrator to join our team at OFNTSC. Under the guidance of the Director of Operations, the Project Administrator will provide…
Added 3 months ago
PC
Senior Subcontracts Administrator
Parsons Corporation
Edmonton, AB
- Full-time
The Senior Subcontract Administrator is part of the Project Procurement team specializing in the management of large construction and service subcontracts for the Edmonton Valley Line West…
Added 2 months ago
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Facility Manager III
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Toronto, ON
- Full-time
Project Management roles to lead and execute projects,
Added 3 months ago
Contract Administrator
GHD Group Pty Ltd
Mississauga, ON
This role can be based in any of our GTA offices - Toronto, Mississauga, Markham or Whitby
Added 2 months ago
Document Controls Manager - GTA
Kiewit
Toronto, ON
…flow and distribution for design and construction teams at the project…
Added 2 months ago
VG
Salesforce Administrator - 12 month + Contract
Veralto Global
London, ON
- Part-time
Growing your expertise and expanding your skillset with every project.
Added 2 months ago
CP
Wireless Channel Marketing Manager
Channel Partners
Toronto, ON
- Full-time
This position requires you to work out of our Toronto office 2-3 days per week

Document Controls Manager - GTA

Toronto, ON, Canada

Base Compensation: $90,000/yr - $110,000/yr (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location) · Full-time

Apply on kiewitcareers.kiewit.com About employer

Applications open in a new tab.

Job details

Pay: Base Compensation: $90,000/yr - $110,000/yr (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)
Job type: Full-time
Experience: · 8+ years’ experience in document management, preferably in a leadership or supervisory role, in an engineering and/or construction environment is an asset
Posting language: English
Posted: Aug 19, 2026

Original job description

Requisition ID: 181492

Job Level: Mid Level

Home District/Group: Eastern Canada District

Department: Document Controls

Market: Transportation

Employment Type: Full Time

Position Overview

As a Document Control Manager, you will manage and lead the document control teams for major projects across the GTA. You will be responsible for establishing document flow and distribution for design and construction teams at the project office.

Ensure all practices and procedures meet the project document retention requirements and perform periodic audits to ensure ongoing compliance. Implement procedures to ensure the timely processing of documentation to meet the established delivery dates. Collecting and logging in of all contract documents and project documentation from bid phase through project completion. Reproducing, distributing, storing, and retrieval of documentation.

District Overview

Eastern Canada District's projects include highways, bridges, mass transit, mine site development & open pit operations, hydroelectric powerhouses, wind-power plants, dams & industrial. The serve the construction and mining industries and operates in Eastern Canada.

Location

This position is in Toronto, ON

Responsibilities

· Manage the organization and maintenance of an electronic document control and document management system

· Develop and implement specific procedures and processes for receiving and date‐stamping incoming documents, logging, distribution, filing, review, approval and distribution

· Optimize document control processes to minimize double handling of information or manual entry of data

· Actively work towards improving and/or developing departmental procedures, workflows, and templates. Demonstrate commitment to quality assurance.

· Establish the interface with any client or partner document management system(s)

· Provide training to project teams on document control tools and processes to ensure compliance with the project document control management plan

· Supervise, mentor, and develop junior and intermediate document control staff

· Lead any modifications required to customize the document control and document management system to meet project requirements.

· Collaborate with other disciplines to ensure that all documentation is processed as per the project schedule.

· Manage deadlines and ensure appropriate communication is provided (to relevant parties) when schedule conflicts arise.

· Participate in all 3rd Party / internal audits as required, being fully cognizant of appropriate plans, policies and procedures and respond effectively to requests for corrective actions.

· Maintenance of controlled drawing sets

· Establish engineering/document files in accordance with records retention standards

· Assembly and compilation of handover package(s) per project requirements.

Qualifications

· Relevant post-secondary degree or diploma is preferred.

· 8+ years’ experience in document management, preferably in a leadership or supervisory role, in an engineering and/or construction environment is an asset

· Experience with assembling documentation for project close-out and handover

· Electronic Document Management System (EDMS) experience (strongly preferred)

· Advanced knowledge of document control procedures and filing and record retention systems

· Basic understanding of standard engineering practices.

· Administrator experience with Microsoft SharePoint, Projectwise, Aconex, Teambinder or any equivalent document control software.

· Ability to work autonomously and with the ability to effectively manage multiple priorities and timelines.

· Superior organizational and time-management skills; ability to meet deadlines.

· Decision and problem-solving ability.

· Proven ability to multi-task and efficiently respond to changing priorities

Other Requirements:

Regular, reliable attendance
Work productively and meet deadlines timely
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
May work at various different locations and conditions may vary
Openings are to fill both existing vacancies and newly created positions

Base Compensation: $90,000/yr - $110,000/yr (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location)

We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate.

Apply on kiewitcareers.kiewit.com About employer

More about this job

Responsibilities

Lead and manage document control teams for major transportation projects across the GTA, establishing document flow and distribution. Ensure compliance with retention requirements through audits and oversee the full lifecycle of project documentation from bid to completion.

Requirements

Requires 8+ years of document management experience in engineering or construction, preferably in a leadership role. Proficiency in EDMS tools like SharePoint, Projectwise, Aconex, or Teambinder is strongly preferred.

Skills

Document Control Management
EDMS Administration
Team Leadership
Quality Assurance
Records Retention
Project Close-out
Workflow Optimization
Audit Compliance
Stakeholder Collaboration
Time Management
Problem Solving
Multi-tasking

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Wellness Programs
Employee Assistance Programs
Life Insurance
Disability Insurance
Retirement Plans With Matching
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Document Control
EDMS
SharePoint
Projectwise
Aconex
Teambinder
Transportation
Construction
Engineering
Records Retention
Handover Packages
Quality Assurance
Audit
GTA
Document Management System

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Jobs in Canada