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Kindred Construction Ltd.

Office Administrator

  • Vancouver, BC, Canada

Full-time

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Job details

Job type
Full-time
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Posting language
English
Posted

Original job description

Summary Of Position

Reporting to the People & Culture Director, the Office Administrator is responsible for greeting visitors and providing a warm, professional welcome to Kindred. The successful candidate is a multi-talented, outgoing self-starter who leads office administration and management. The position offers the opportunity to be a key contributor to positive work culture and office efficiency. Hours for this role is 8:30am to 5:00pm, Monday to Friday on site in our East Vancouver office.

Roles & Responsibilities

  • Daily phone, mail, and office administration
  • Manages inventory and maintains cleanliness of general office space, boardrooms, supply cabinets, and kitchen
  • Manages scheduling of boardrooms and coordinates catering when needed
  • Sets up, monitors, and facilitates Corporate Cell Phone accounts
  • Coordinates registration for education and training courses and tracks expenses against education allowances for all employees
  • Maintains all internal reference and phone lists, issuing updates as required
  • Coordinates with Building Manager with regards to maintenance issues in the office
  • Tracks issuance and collection of Office Access FOB’s
  • Initiates and foster positive, enjoyable, and inclusive work environment, collaborating with People and Culture team to plan company events and socials
  • Other duties as assigned or interested
  • Kindred Fleet of Cars – Booking maintenance, picking up commercial decals, prearranging online and paying with credit cards. Booking appointments and getting it in car owners calendars. (4 Kindred).
  • Office Maintenance issues – air conditioning/heating, dealing with garbage (new garbage’s, etc. dealing with city for locked bins), stairs (BC Hardwood), cleaning company (supplies, event notices), Flow charging station (cancel), water cooler

What we’re looking for

  • Related experience in an office environment
  • General customer service experience is an asset
  • Communications or Human Resources education an asset
  • Ability to prioritize, multi-task and meet deadlines
  • Desire to take ownership and responsibility for the job
  • Proficient use of Microsoft Office, including Word, Excel, etc.

Kindred Construction is an equal opportunity employer that does not tolerate discrimination in the workplace. We believe in the power of a shared table to bring people together in an environment of mutual respect – it is at the core of our Team Built culture. Equal employment opportunities are available to all applicants and existing teammates without regard to race, colour, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, age, physical and mental/invisible disability, marital status, and any other characteristic covered by appropriate law.
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More about this job

Responsibilities

Welcome visitors and manage daily office administration, including phones, mail, supplies, facilities, boardroom scheduling, access fobs, and corporate cell phone accounts. Coordinate employee training and related expenses, support company events, and arrange maintenance and bookings for the company vehicle fleet.

Requirements

Related experience in an office environment is sought, while general customer service experience is an asset. Candidates should be able to prioritize, multitask, meet deadlines, take ownership, and use Microsoft Office; communications or human resources education is an asset.

Skills

  • Office Administration
  • Office Management
  • Customer Service
  • Visitor Reception
  • Phone and Mail Administration
  • Inventory Management
  • Facilities Coordination
  • Room Scheduling
  • Event Coordination
  • Training Registration
  • Expense Tracking
  • Fleet Coordination
  • Microsoft Word
  • Microsoft Excel
  • Prioritization
  • Multitasking

Visa sponsorship

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Categories

  • Administrative
  • Human Resources
  • Customer Service & Support
  • Construction

Keywords

  • Office Administration
  • Office Management
  • Visitor Reception
  • Customer Service
  • Phone Administration
  • Mail Administration
  • Inventory Management
  • Office Maintenance
  • Facilities Coordination
  • Boardroom Scheduling
  • Catering Coordination
  • Corporate Cell Phone Accounts
  • Training Registration
  • Education Allowances
  • Expense Tracking
  • Office Access Fobs
  • Company Events
  • Fleet Maintenance
  • Microsoft Office
  • Microsoft Word
  • Microsoft Excel
  • Inclusive Work Environment
  • People and Culture
  • Construction

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