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Kindsight

Junior Payroll Administrator

Canada

Job type: Full-time
Experience: 2+ years payroll administration experience
Posting language: English
Posted: Sep 22, 2026

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Original job description

About Kindsight:

Kindsight builds technology that helps fundraisers make a difference. For decades, Kindsight has supported the education, healthcare, and nonprofit sectors with fundraising tools and the largest charitable giving database on the market. And as the giving sector evolves, so does Kindsight. As the leader in fundraising intelligence, Kindsight leverages real-time data and AI to help thousands of organizations around the world identify, manage, and engage with donors - at any scale. With purpose-built CRMs that corral all of that donor information and campaign tracking into one place, donor prospect research tools that offer proactive insights and real-time donor intel, and generative AI that creates personalized, meaningful content drafts at scale, Kindsight’s product suite is truly changing the game for donor fundraising.

Position Summary:

The Junior Payroll Administrator will manage end-to-end payroll processing for employees across Canada and support the payroll processing for employees across the United States using ADP Workforce Now, ensuring compliance with federal, state, and provincial payroll regulations. This role will also Provide additional support to the Finance department’s accounts payable and accounts receivable functions as needed in a collaborative team setting.

This role is responsible for maintaining accurate payroll operations across Canada and supporting payroll-related benefits administration. This role will also learn and support the payroll processing for employees across the United States, including benefits administration. The position will work closely with Finance and People Operations to ensure payroll accuracy, compliance, and timely reporting.

Job Requirements:

Payroll Processing

Process semi-monthly payroll cycles for Canadian employees
Learn and support payroll process for US employees
Administer payroll through ADP Workforce Now
Manage salary, bonus, commission, and other payroll adjustments
Support onboarding, termination, and employee changes within ADP
Ability to manage sensitive employees and compensation information with a high degree of confidentiality
Assist the finance department with compliance reporting and ad hoc jobs
Respond to payroll related inquiries, from Canadian and US employees
Collaborate with Finance and People team on various payroll projects

Compliance

Ensure compliance with:

CRA payroll requirements
CPP, EI, and income tax deductions
T4 review and year-end reporting
WSIB filings for all provinces
Other provincial filings as needed

Support the Senior Payroll Administrator with:

IRS payroll tax compliance
Multi-state payroll requirements
401K audits
W-2 review and year-end reporting

Retirement & Benefits Administration

Support administering Canadian payroll-related retirement and benefit deductions including:

Group RRSP deductions
Employer contributions, where applicable
Contribution remittance to plan providers
Coordination with benefits administrators
Annual true-up calculations

Reconciliation & Reporting

Support payroll-related accounting entries and coordination with Finance during month-end close
Ensure payroll deductions align with benefits provider reports
Produce payroll reporting for Finance and People Team

Finance Admin Support

Support the accounts receivable and accounts payable functions as needed
Ad hoc accounting tasks to support a collaborative team setting

Experience Required

2+ years payroll administration experience
PCP designation or actively pursuing it
Experience processing Canadian payroll
Hands-on experience with ADP Workforce Now payroll systems
Strong understanding of provincial payroll requirements

Preferred

Experience administering Group RRSP programs
Experience managing year-end payroll processes (T4)
Experience with U.S. payroll

Compensation Range: $50,000 - $65,000 CAD OTE annually annually, based on experience, market benchmarks and role complexity. We aim to offer fair, competitive pay that reflects your skills and the market.

This advertised position is for an existing vacancy at Kindsight. At Kindsight, we’re proud to be a place where everyone belongs and has an equal opportunity to contribute, thrive and grow. We hire based on skills, potential, and impact, and we believe our differences fuel innovation. We welcome all individuals and do not discriminate on the basis of gender identity and expression, race, ethnicity, disability, sexual orientation, colour, religion, creed, gender, national origin, age, marital status, pregnancy, sex, citizenship, education, languages spoken or veteran status. We’re building a workplace where everyone has the opportunity to do meaningful work and make a difference.

We leverage artificial intelligence (AI) tools to support certain aspects of our recruitment process. These tools may help with resume screening, drafting job descriptions, creating interview questions and occasionally identifying potential candidates. All hiring decisions are made by our people, not AI. Our intent is to use AI thoughtfully to streamline administrative tasks, improve the candidate experience and support fair, unbiased hiring practices consistent with industry standards.

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More about this job

Responsibilities

The Junior Payroll Administrator will manage end-to-end payroll processing for Canadian employees while supporting US payroll and benefits administration. Additionally, the role provides support to the finance department's accounts payable and receivable functions.

Requirements

Candidates must have 2+ years of payroll administration experience and hands-on experience with ADP Workforce Now. A PCP designation or active pursuit of one is required, along with a strong understanding of provincial payroll requirements.

Skills

Payroll administration
ADP Workforce Now
Canadian payroll
US payroll
Accounts payable
Accounts receivable
Compliance reporting
Benefits administration
Group RRSP
T4 review
Year-end reporting
CRA payroll requirements
Payroll reconciliation
Financial accounting

Benefits

Group RRSP
Retirement benefits

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administration
ADP Workforce Now
Canadian Payroll
US Payroll
Finance
Accounts Payable
Accounts Receivable
CRA
CPP
EI
T4
WSIB
IRS
401K
W-2
Group RRSP
Benefits Administration
Compliance
Reconciliation
Month-end close
PCP Designation
People Operations
Fundraising Intelligence
CRM
Generative AI

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